Contact your Parish Council
POLICY AND RESOURCES COMMITTEE |
21 JULY 2021 |
|||
|
||||
Report of Outside Bodies – 2021/22 |
||||
|
||||
Final Decision-Maker |
Policy and Resources Committee |
|||
Lead Head of Service |
Angela Woodhouse, Head of Policy, Communications and Governance. |
|||
Lead Officer and Report Author |
Ryan O’Connell, Democratic and Electoral Services Manager Oliviya Parfitt, Democratic Services Officer |
|||
Classification |
Public |
|||
Wards affected |
All |
|||
|
||||
Executive Summary |
||||
To provide an update on the Outside Bodies that fall within the remit of this Committee, (as shown below) and to appointment Members to the positions associated with Chairmanship of the Committee, where necessary.
Kent and Medway Civilian-Military Partnership Board Kent and Medway Economic Partnership Kent and Medway Police and Crime Panel Local Government Association General Assembly One Maidstone BID Advisory Board Rochester Bridge Trust Upper Medway Internal Drainage Board West Kent Improvement Board Elected Members Forum
|
||||
Purpose of Report
Decision
|
||||
|
||||
This report makes the following recommendations to this Committee: |
||||
1. That the suggested appointments, as outlined in point 2.4, be agreed. |
||||
|
|
|||
Timetable |
||||
Meeting |
Date |
|||
Policy and Resources Committee |
21 July 2021 |
|||
Report of Outside Bodies – 2021/22 |
|
1. CROSS-CUTTING ISSUES AND IMPLICATIONS
Issue |
Implications |
Sign-off |
Impact on Corporate Priorities |
The four Strategic Plan objectives are:
· Embracing Growth and Enabling Infrastructure · Safe, Clean and Green · Homes and Communities · A Thriving Place
The report ensures that the Strategic Plan objectives are met through the proper administration of Outside Bodies. |
Democratic and Electoral Services Manager |
Cross Cutting Objectives |
The four cross-cutting objectives are:
· Heritage is Respected · Health Inequalities are Addressed and Reduced · Deprivation is reduced and Social Mobility is Improved · Biodiversity and Environmental Sustainability is respected
The report ensures that the cross-cutting objectives are met through the proper administration of Outside Bodies. |
Democratic and Electoral Services Manager |
Risk Management |
See Section 5 of this report.
|
Democratic and Electoral Services Manager |
Financial |
No impact identified.
|
Democratic and Electoral Services Manager |
Staffing |
No impact identified.
|
Democratic and Electoral Services Manager |
Legal |
· Appointment of Members to positions on outside bodies may be made under section 1(1) of the Localism Act 2011 which allows local authorities to do anything an individual can do, unless prohibited by law (and subject to public law principles). · Appointments of Members to outside bodies must be consistent with the provisions of the council’s constitution. The terms of reference of this committee provide that the committee is responsible for appointing Members to outside bodies assigned to the committee and listed in Part 5 Schedule 2 of the Constitution. The recommendation of the report is consistent with the Council’s constitution. Members appointed outside on outside bodies are required to act in good faith and within the powers and responsibilities of the outside body. |
Corporate Governance Team Leader |
Privacy and Data Protection |
No impact identified. |
Democratic and Electoral Services Manager |
Equalities |
No impact identified. |
Democratic and Electoral Services Manager |
Public Health
|
No impact identified. |
Democratic and Electoral Services Manager |
Crime and Disorder |
No impact identified. |
Democratic and Electoral Services Manager |
Procurement |
No impact identified. |
Democratic and Electoral Services Manager |
2. INTRODUCTION AND BACKGROUND
2.1 The Outside Bodies which fall under the remit of this Committee are:
Kent and Medway Civilian-Military Partnership Board
Kent and Medway Economic Partnership
Kent and Medway Police and Crime Panel
Local Government Association General Assembly
West Kent Improvement Board Elected Members Forum
One Maidstone BID Advisory Board
Rochester Bridge Trust
Upper Medway Internal Drainage Board
2.2 The positions associated with the Outside Bodies shown in bold, are reserved for the Chairman of the Committee ‘unless he/she invites the Committee to delegate to another Member’. The other outside bodies listed have elected representatives in place.
2.3 The Chairman has been appointed to the Local Government Association General Assembly, Kent and Medway Economic Partnership and the West Kent Improvement Board Elected Members Forum.
2.4 The Committee therefore needs to delegate the positions on the Kent and Medway Civilian-Military Partnership Board and Kent and Medway Police and Crime Panel. Following consultation with the Chairman of the Committee, the preferred appointments are as follows:
Kent and Medway Civilian-Military Partnership Board – Councillor Purle (Deputy Leader of the Council) and the related role of the Council’s Armed Forces Champion to be Councillor Munford.
Kent and Medway Police and Crime Panel – Councillor Purle (Deputy Leader of the Council and Vice-Chairman of the Communities, Housing and Environment Committee which acts as the Crime and Disorder Overview and Scrutiny Committee).
2.5 Due to increased interest in Kent and Medway Civilian-Military Partnership Board, this Outside Body has been contacted to see if it is open for more Members to attend meetings, even if not in an official capacity.
3. AVAILABLE OPTIONS
3.1 Option 1 - that appointments to the relevant positions, as outlined in Point 2.4, be made with the relevant Outside Bodies informed. This will ensure Council representation on these bodies.
3.2 Option 2 – do nothing. This is not recommended as these positions should ideally be filled.
4. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
4.1 Option 1, for the reasons outlined in 3.1.
5. RISK
5.1 The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Council’s Risk Management Framework. We are satisfied that the risks associated are within the Council’s risk appetite and will be managed as per the Policy.
6. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
6.1 The Kent and Medway Civilian-Military Partnership has been contacted to see if additional Council representatives can be accommodated, due to increased interest in the body. If this has not been confirmed, then further discussion with the Partnership will occur, with the Committee updated as soon as possible.
7. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
7.1 Following any appointments made at the 21 July 2021 meeting, the relevant Outside Bodies will be informed.
8. REPORT APPENDICES
None.
9. BACKGROUND PAPERS
Maidstone Borough Council Constitution:
(Public Pack)Agenda Document for Maidstone Borough Constitution, 11/11/2019 00:00