Contact your Parish Council


POLICY AND RESOURCES COMMITTEE

21 JULY 2021

 

Report of Outside Bodies – 2021/22

 

Final Decision-Maker

Policy and Resources Committee

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance.

Lead Officer and Report Author

Ryan O’Connell, Democratic and Electoral Services Manager

Oliviya Parfitt, Democratic Services Officer

Classification

Public

Wards affected

All

 

Executive Summary

 

To provide an update on the Outside Bodies that fall within the remit of this Committee, (as shown below) and to appointment Members to the positions associated with Chairmanship of the Committee, where necessary.

 

Kent and Medway Civilian-Military Partnership Board

Kent and Medway Economic Partnership

Kent and Medway Police and Crime Panel

Local Government Association General Assembly

One Maidstone BID Advisory Board

Rochester Bridge Trust

Upper Medway Internal Drainage Board

West Kent Improvement Board Elected Members Forum

 

Purpose of Report

 

Decision

 

 

This report makes the following recommendations to this Committee:

1.   That the suggested appointments, as outlined in point 2.4, be agreed.

 

 

Timetable

Meeting

Date

Policy and Resources Committee

21 July 2021



Report of Outside Bodies – 2021/22

 

1.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

The four Strategic Plan objectives are:

 

·         Embracing Growth and Enabling Infrastructure

·         Safe, Clean and Green

·         Homes and Communities

·         A Thriving Place

 

The report ensures that the Strategic Plan objectives are met through the proper administration of Outside Bodies.

Democratic and Electoral Services Manager

Cross Cutting Objectives

The four cross-cutting objectives are:

 

·         Heritage is Respected

·         Health Inequalities are Addressed and Reduced

·         Deprivation is reduced and Social Mobility is Improved

·         Biodiversity and Environmental Sustainability is respected

 

The report ensures that the cross-cutting objectives are met through the proper administration of Outside Bodies.

Democratic and Electoral Services Manager

Risk Management

See Section 5 of this report.

 

Democratic and Electoral Services Manager

Financial

No impact identified.

 

Democratic and Electoral Services Manager

Staffing

No impact identified.

 

Democratic and Electoral Services Manager

Legal

·         Appointment of Members to positions on outside bodies may be made under section 1(1) of the Localism Act 2011 which allows local authorities to do anything an individual can do, unless prohibited by law (and subject to public law principles).

·         Appointments of Members to outside bodies must be consistent with the provisions of the council’s constitution. The terms of reference of this committee provide that the committee is responsible for appointing Members to outside bodies assigned to the committee and listed in Part 5 Schedule 2 of the Constitution. The recommendation of the report is consistent with the Council’s constitution. Members appointed outside on outside bodies are required to act in good faith and within the powers and responsibilities of the outside body.

Corporate Governance Team Leader

Privacy and Data Protection

No impact identified.

Democratic and Electoral Services Manager

Equalities

No impact identified.

Democratic and Electoral Services Manager

Public Health

 

 

No impact identified.

Democratic and Electoral Services Manager

Crime and Disorder

No impact identified.

Democratic and Electoral Services Manager

Procurement

No impact identified.

Democratic and Electoral Services Manager

 

 

2.      INTRODUCTION AND BACKGROUND

 

2.1     The Outside Bodies which fall under the remit of this Committee are:

 

Kent and Medway Civilian-Military Partnership Board

Kent and Medway Economic Partnership

Kent and Medway Police and Crime Panel

Local Government Association General Assembly

West Kent Improvement Board Elected Members Forum

One Maidstone BID Advisory Board

Rochester Bridge Trust

Upper Medway Internal Drainage Board

 

 

2.2     The positions associated with the Outside Bodies shown in bold, are reserved for the Chairman of the Committee ‘unless he/she invites the Committee to delegate to another Member’. The other outside bodies listed have elected representatives in place.

 

2.3     The Chairman has been appointed to the Local Government Association General Assembly, Kent and Medway Economic Partnership and the West Kent Improvement Board Elected Members Forum.

 

2.4     The Committee therefore needs to delegate the positions on the Kent and Medway Civilian-Military Partnership Board and Kent and Medway Police and Crime Panel.  Following consultation with the Chairman of the Committee, the preferred appointments are as follows:

 

Kent and Medway Civilian-Military Partnership Board – Councillor Purle (Deputy Leader of the Council) and the related role of the Council’s Armed Forces Champion to be Councillor Munford.

 

Kent and Medway Police and Crime Panel – Councillor Purle (Deputy Leader of the Council and Vice-Chairman of the Communities, Housing and Environment Committee which acts as the Crime and Disorder Overview and Scrutiny Committee).

 

2.5     Due to increased interest in Kent and Medway Civilian-Military Partnership Board, this Outside Body has been contacted to see if it is open for more Members to attend meetings, even if not in an official capacity.

 

 

3.   AVAILABLE OPTIONS

 

3.1     Option 1 - that appointments to the relevant positions, as outlined in Point 2.4, be made with the relevant Outside Bodies informed. This will ensure Council representation on these bodies.

 

3.2     Option 2 – do nothing. This is not recommended as these positions should ideally be filled.

 

 

4.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1     Option 1, for the reasons outlined in 3.1.

 

 

5.       RISK

5.1    The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Council’s Risk Management Framework. We are satisfied that the risks associated are within the Council’s risk appetite and will be managed as per the Policy.

 

6.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

6.1     The Kent and Medway Civilian-Military Partnership has been contacted to see if additional Council representatives can be accommodated, due to increased interest in the body. If this has not been confirmed, then further discussion with the Partnership will occur, with the Committee updated as soon as possible.  

 

 

7.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

7.1     Following any appointments made at the 21 July 2021 meeting, the relevant Outside Bodies will be informed.

 

 

 

8.        REPORT APPENDICES

 

None.

 

 

9.        BACKGROUND PAPERS

 

Maidstone Borough Council Constitution:

(Public Pack)Agenda Document for Maidstone Borough Constitution, 11/11/2019 00:00