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Minutes Template

 

MAIDSTONE BOROUGH COUNCIL

 

QUEEN'S OWN ROYAL WEST KENT REGIMENT MUSEUM TRUST COMMITTEE

 

Minutes of the meeting held on Thursday 16 September 2021

 

Present:

Councillors Cuming, Newton, Round and Trzebinski

 

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1.           Apologies for Absence

 

Apologies were received from Councillors Munford and Wilby.

 

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2.           Notification of Substitute Members

 

Councillor Newton was present as a Substitute Member for Councillor Munford.

 

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3.           Election of the Chairman

 

RESOLVED: That Councillor Round be elected as Chairman of the Committee for the Municipal Year 2021/22.

 

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4.           Election of the Vice Chairman

 

RESOLVED: That Councillor Trzebinski be elected as the Vice-Chairman of the Committee for the Municipal Year 2021/22.

 

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5.           Notification of Visiting Members

 

There were no Visiting Members.

 

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6.           Disclosures by Members and Officers

 

There were no disclosures by Members or Officers.

 

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7.           Disclosures of Lobbying

 

Councillor Round had been lobbied on Item 9 – Minutes from the Meeting Held on 29 July 2019.

 

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8.           EXEMPT ITEMS

 

RESOLVED: That all items be taken in public as proposed.

 

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9.           Minutes of the Meeting held on 29 July 2019

 

In considering the Minutes, the Committee was informed that legal advice had been received which stated that, should the Trust fail, the collection must go to the National Army Museum or another independent museum, and so Maidstone Museum would be unable to take ownership of the collection should the Trust be dissolved. As a result, it was not possible to implement the resolutions in the Minutes for the Item Future Governance of the Queen’s Own Royal West Kent Regiment Trust.

 

RESOLVED: That the Minutes of the meeting held on 29 July 2019 be approved as a correct record and signed.

 

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10.        Presentation of Petitions

 

There were no petitions.

 

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11.        Questions and answer session for members of the public

 

There were no questions from members of the public to the Chairman.

 

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12.        Questions from Members to the Chairman

 

There were no questions from Members to the Chairman.

 

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13.        CHANGE TO THE ORDER OF BUSINESS

 

Item 14 – Accounts 2019/20 and 2020/21 would be taken before Item 13 – History of the Trust and Gallery Tour, in order that the tour could be undertaken following the conclusion of the meeting.

 

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<AI14>

14.        Accounts 2019/20 & 2020/21

 

The Senior Finance Officer presented the report and explained that the 2019/2020 accounts had been filed with the Charity Commission before the statutory deadline. There continued to be a healthy level of assets within the Trust and the interest on investment remained steady.

 

RESOLVED: That

 

1.   The Accounts for the year ending 31 March 2020 be approved;

 

2.   The Accounts for the year ending 31 March 2021 be approved; and

 

3.   The annual update on investment performance be noted.

 

</AI14>

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15.        History of the Trust and Gallery Tour

 

The Museum Director and Collections Manager took the Committee on a tour of the Gallery, following the close of the meeting.

 

</AI15>

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16.        Duration of Meeting

 

2.00pm to 2.44pm.

</AI16>

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