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Democracy and General Purposes Committee |
1 July 2020 |
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Outside Bodies – Current Status |
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Final Decision-Maker |
Democracy and General Purposes Committee |
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Lead Head of Service |
Angela Woodhouse, Head of Policy, Communication and Governance |
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Lead Officer and Report Author |
Ryan O’Connell, Democratic and Electoral Services Manager and Oliviya Parfitt, Democratic Services Officer. |
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Classification |
Public
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Wards affected |
All |
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Executive Summary |
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The report informs the committee that Outside Bodies administration is continuing but is considered a low priority. It also sets out the current information on Outside Body vacancies across committees.
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Purpose of Report
To provide an update on the current status of Outside Bodies
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This report makes the following recommendations to this Committee: |
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1. That the low operational priority currently being given to Outside Bodies administration and the update on Outside Body vacancies be noted.
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Timetable |
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Meeting |
Date |
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Democracy and General Purposes Committee |
1 July 2020 |
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Outside Bodies – Current Status |
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1. CROSS-CUTTING ISSUES AND IMPLICATIONS
Issue |
Implications |
Sign-off |
Impact on Corporate Priorities |
Good governance has an indirect impact on all Corporate Priorities. |
Democratic and Electoral Services Manager |
Cross Cutting Objectives |
Good governance has an indirect impact on all Corporate Objectives. |
Democratic and Electoral Services Manager |
Risk Management |
None – report for information
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Democratic and Electoral Services Manager |
Financial |
None – report for information
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Democratic and Electoral Services Manager |
Staffing |
None – report for information
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Democratic and Electoral Services Manager |
Legal |
Outside bodies are appointed to in accordance with the Council’s constitution and the standing orders/agreements of each outside body |
Democratic and Electoral Services Manager |
Privacy and Data Protection |
None – report for information |
Democratic and Electoral Services Manager |
Equalities |
None – report for information |
Democratic and Electoral Services Manager |
Public Health
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None – report for information |
Democratic and Electoral Services Manager |
Crime and Disorder |
None – report for information |
Democratic and Electoral Services Manager |
Procurement |
· None – report for information |
Democratic and Electoral Services Manager |
2. INTRODUCTION AND BACKGROUND
2.1 Outside bodies were reviewed at the end of 2019 with new rules introduced for advertising vacancies and considering whether to retain membership of the outside body where no nominees were forthcoming for two rounds of advertising.
2.2 Outside bodies are not easy to administer. This is due in great part to the need to liaise with 33 outside bodies to ensure that things are being run smoothly and good governance is in place. Although our internal processes are sound, due to a combination of staffing changes and the outbreak of Covid-19 the administration of outside bodies is set as a low priority. The basic administration is continuing with outside body reports going to committees and nominations still being sought, but more detailed work and reviewing the need for positions has been put on hold.
2.3 As a result this report only updates the committee on the current status of Outside Body vacancies and the diagram below sets out the current number of vacancies.
2.4 Appendix 1 sets out the details of the vacancies. A number of these are being advertised at the moment and the detail may have changed by the time of the Committee meeting.
3. AVAILABLE OPTIONS
3.1 The Committee is recommended to note the update.
3.2 In addition the committee could provide a steer on desired action or information on Outside Bodies from Democratic Services, or add a future item into the Committee work programme.
4. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
4.1 Due to the current workloads and staffing levels in Democratic Services it is recommended that the update be noted with no further action at this time.
5. RISK
5.1 The
report has no significant impact on risk.
6. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
6.1 None
7. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
7.1 None
8. REPORT APPENDICES
Appendix 1: Outside Body Detail
9. BACKGROUND PAPERS
None