MAIDSTONE BOROUGH COUNCIL

Member and Employment and Development Panel

Wednesday 21 January 2015

REPORT OF Chief Executive

Report prepared by Dena Smart, Head of HR Shared Service 

1.           Pay Policy Statement

1.1        Issue for Decision

1.1.1   A Pay Policy Statement must be agreed by full Council for publication by 31^st March 2015. The Pay Policy Statement should set out the main aspects of the remuneration strategy of the council.

1.1.2   The Council met the target to publish a Pay Policy Statement by 31^st March 2014 and the attached document has been updated to reflect changes during the year.

1.2        Recommendation of Head of Human Resources

1.2.1   That the Council be recommended to agree the proposed Pay Policy Statement set out at Appendix 1 to this report prior to publication on the council’s web site.

1.3        Reasons for Recommendations

1.3.1   Section 38 (1) of the Localism Act 2011 came into force on 15 January 2012 and required English and Welsh local authorities to produce a pay policy statement for 2012/13 and for each financial year after that. The government recently produced a revised code and the draft pay policy statement reflects the requirements of the revised code.

1.3.2   The matters that must be included in the statutory pay policy statement and the revised code of practice are as follows:

·                     a local authority’s policy on the level and elements of remuneration for each chief officer;

·                     a local authority’s policy on the remuneration of its lowest-paid employees (together with its definition of “lowest-paid employees” and its reasons for adopting that definition);

·                     a local authority’s policy on the relationship between the remuneration of its chief officers and other officers and in particular the pay multiple between the two;

·                     a local authority’s policy on other specific aspects of chief officers’ remuneration: remuneration on recruitment, increases and additions to remuneration, use of performance-related pay and bonuses, termination payments, and transparency;

·                     an organisation chart or description of the number and grades of staff in the top three layers of the organisation, with information on the grades of all those with salaries in excess of £50,000;

·                     details of trade union facility time including the number of trade union representatives for each of the recognised trade unions and the amount of time spent on trade union duties.

The reference to ‘chief officer’ refers to the statutory posts of Head of Paid Service, Monitoring Officer and Section 151 Officer plus any Deputy Chief Officers, which in our organisation includes anyone at Head of Service or above.

1.3.3   With regard to the process for approval, the pay policy statement:

•        Must be approved formally by the council meeting

•        Must be approved by the end of March each year

•        Can be amended in year

•        Must be published on the authority’s website

•        Must be complied with when the authority sets the terms and conditions for a chief officer

1.3.4   The Act specifically mentions that the pay policy statement may set out the authority’s policies relating to other terms and conditions for chief officers and in the interest of open government there are recommendations that the pay policy statement sets out as much information relating to employee terms and conditions as is practical.

1.3.5   Terms and conditions of employment for employees is a non-executive function and the Member and Employment and Development Panel has delegated responsibility for this within the constitution.

1.3.6      The general approach of the Member and Employment and Development Panel has been to take the same approach to senior members of staff as that taken with all other employees in relation to the benefits available and the review processes followed. The council has a thorough approach that applies best practice in the areas of remuneration and equal pay.

1.4           Alternative Action and why not Recommended

1.4.1      The Council could choose to publicise a reduced version of the Pay Policy Statement that meets the minimum requirements of the Act but this is not recommended as it does not satisfy the need for transparency and means that the data is not seen in the context of the good work already undertaken by the council.

1.5           Impact on Corporate Objectives

1.5.1   This supports the Workforce Strategy and the corporate objective Corporate and Customer Excellence.

1.6        Risk Management

1.6.1   The purpose of the report is not to change existing policy but to set out clearly the council’s current position on pay, on this basis there are no risks associated with agreeing the Pay Policy Statement. There are risks associated with not publishing a Pay Polciy Statement as the council would be in breach of the Localism Act 2011.

1.7     Other Implications

1.7.1

The implications are set out in the report.

1.8     Relevant Documents

1.8.1  Appendices

          Appendix I – Pay Policy Statement

1.8.2  Background Documents

          None

IS THIS A KEY DECISION REPORT?                  THIS BOX MUST BE COMPLETED   x     Yes                                               No     If yes, this is a Key Decision because: ……………………………………………………………..   …………………………………………………………………………………………………………………………….     Wards/Parishes affected: …………………………………………………………………………………..   ……………………………………………………………………………………………………………………………..