MAIDSTONE BOROUGH COUNCIL
Heritage, Culture and Leisure Committee
Minutes of the meeting held on Tuesday 7 June 2016
Councillor Pickett (Chairman), and
Councillors Mrs Hinder, Lewins, Naghi, Newton, Pickett, Revell, Mrs Stockell and Mrs Wilson
Councillors Daley, Ells and Mrs Gooch
7. Apologies for Absence
It was noted that there were no apologies for absence.
8. Notification of Substitute Members
It was noted that there were no Substitute Members.
9. Urgent Items
That Chairman, in his opinion, agreed to take the verbal report of the Head of Commercial and Economic Development – Appointment of Subject Leads as an urgent item due to three of the project areas already being active and requiring Member representation before the next meeting of the Committee.
10. Notification of Visiting Members
It was noted that the following Visiting Members were in attendance:
Councillor Daley indicated a wish to speak on item 13;
Councillor Gooch indicated a wish to speak on items 8, 12, and 13;
Councillor Ells was in attendance as an observer.
11. Disclosures by Members and Officers
There were no disclosures by Members of Officers.
12. Disclosures of Lobbying
There were no disclosures of lobbying.
13. Minutes of the meeting held on 1 March 2016
RESOLVED: That the Minutes of the meeting held on 1 March 2016 be approved as a correct record and signed.
14. Minutes of the meeting held on 24 May 2016
An error was noted at paragraph 5 of the minutes where the word ‘Chairman’ should have read ‘Vice-Chairman’.
RESOLVED: That subject to the amendment of paragraph 5 of the minutes as per the minute book copies, that the minutes of the meeting held on 24 May 2016 be approved as a correct record and signed.
15. Presentation of Petitions (if any)
There were no petitions.
16. Questions and answer session for members of the public
There were no questions from members of the public.
17. To consider whether any items should be taken in private because of the possible disclosure of exempt information
RESOLVED: That the items on Part II of the agenda be taken in private as proposed.
18. Report of the Head of Finance and Resources - Heritage, Culture and Leisure Committee work programme
Members considered the Committee’s work programme for the municipal year 2016-17.
In response to questions the Head of Commercial and Economic Development advised that:
· The sponsorship and fundraising policy would formalise the Council’s approach, which had been ad hoc to date. The policy would cover instances where MBC was seeking funding or sponsorship, for instance to cover the costs of holding a special exhibition at the museum.
· MBC only directly delivered two events, the Maidstone Mela and Proms in the Park. A report reviewing festivals and events would be taken to a future meeting of the committee.
· Following a budget briefing to all Members and a scene setting report to Policy and Resources Committee, a report on budget considerations would be taken by the Head of Finance and Resources to each of the service committees.
RESOLVED: That the committee work programme be noted.
19. Verbal Report of the Head of Commercial and Economic Development - Appointment of service area leads
Members considered the urgent verbal report of the Head of Commercial and Economic Development on the appointment of service area leads, and the tabled briefing note setting out the service areas and projects. It was explained that the Museums Strategic Board, the Visitor Economy and Destination Management Plan (DMP) Board and the Gabriel’s Hill heritage lottery fund townscape initiative working group were active and required Member representation before the next meeting of the committee.
The Committee requested further information on the service areas to include the frequency and time of meetings.
Councillor Newton was nominated as the champion for Bereavement Services for the municipal year 2016-17.
Councillor Revell was nominated as the champion for the Sustainable Future for Mote Park business case for the municipal year 2016-17.
1) That the appointment of the Leader of the Council and the Chairman of the Committee to the Museums Strategic Board for the municipal year 2016-17 be noted;
2) That Councillor Revell be appointed as the champion for the Sustainable Future for Mote Park business case for the municipal year 2016-17;
For - 8 Against - 0 Abstain - 0
3) That Councillor Newton be appointed as the champion for Bereavement Services for the municipal year 2016-17;
For – 8 Against – 0 Abstain - 0
4) That further information on the remaining service and project areas be circulated to Committee Members by the Head of Commercial and Economic Development, and nominations made directly to the Chairman and Head of Commercial and Economic Development for consideration in advance of the meeting to be held on 5 July 2016.
20. EXCLUSION OF THE PUBLIC FROM THE MEETING
RESOLVED: That the public be excluded from
the meeting for the following items of business because of the likely
disclosure of exempt information for the reason specified having applied the
Public Interest Test:
of Schedule 12A and
Report of the Head of Commercial Paragraph 3 – Info re
and Economic Development - Financial/Business affairs
Bereavement Services Development
Plan: Pet Crematorium
21. Report of the Head of Environment and Street Scene - Bereavement Services Development Plan: Pet Crematorium
The Head of Environment and Public Realm presented a report seeking approval to submit a planning application for a pet crematorium, to include siting, revised access point and improvements to the wider site of the crematorium.
Following discussion it was:
1) That the revised access point be approved;
2) That the siting be approved;
3) That the submission of a planning application for the Pet Crematorium and additional improvements to the existing site, including improved disabled access and parking and expansion of the overflow car park, be approved subject to conditions regarding additional systems and pre-application meetings being undertaken with Ward Members and the relevant Parish Council.
For – 8 Against – 0 Abstain - 0
22. Duration of meeting
6.30 p.m. to 8.08 p.m.