Policy & Performance

APPENDIX B

Licensing

Service Plan

2018/19

 

 


Contents

 

 

 

 

 

 

Section

Page Number

1

Who we are

2

2

What we do

4

3

2018/19 Service Objectives

5 - 15

4

Performance indicators and targets

16 - 18

 

 

 

 

 

 

 

 

 

 

 

 

1.  Who we are

 

Team

Licensing Partnership comprising London Borough of Bexley, Maidstone Borough Council, Sevenoaks District Council and Tunbridge Wells Borough Council  

Head of Service

Sharon Bamborough

Chief Officers

Gary Stevenson (Tunbridge Wells), John Littlemore (Maidstone), Richard Wilson (Sevenoaks) and David Bryce-Smith (LB of Bexley)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Our Structure Chart  

 

Senior Licensing Officer 
1FTE 
 
,Senior Licensing Officer 1FTE ,Licensing Officer
1FTE

,Licensing Officer 1 FTE 

,Senior Licensing Officer – 1FTE,Admin Team Manager 
1FTE

Licensing 
Administration Officer – 5 FTE + 1 PTE (20 hours )


,Part time Licensing Admin Officer.
20 hours  
,Part time Licensing Admin Officer
 (vacant) 


,Sevenoaks District Council,Tunbridge Wells
Borough Council
,Maidstone
Borough Council
,Licensing Officer 1FTE

,Head of Licensing Partnership
1 FTE


,London Borough of Bexley,Principal Licensing Officer 1FTE


,Licensing Enforcement
Officer 1FTE 
   
,Part Time Licensing Officer 
18 hours (Tues & Thurs)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


2.  What we do

 

Key Tasks

*     Manage and oversee the Licensing Partnership.

*     Seek to promote the licensing objectives of the relevant legislation.

*     Our aim is to protect the public but also allow legitimate businesses within the area to prosper.

*     To ensure that the legitimate taxis and private hire trade are able to provide a safe mode of transport to the residents and users within the Partnership’s area.

*     Compliance – ensure compliance of licensed premises, activities and events following grant of respective licences, permits and / or notices.

*     To ensure that unlicensed premises, taxis/private hire and activities are investigated and appropriate action is taken.

*     To enhance customer service while ensuring compliance with legislation.

*     Fulfilling statutory duty whilst optimising cost savings and maintaining individual client’s Council sovereignty.

*     Take advantage of economies of scale to buy services and optimise the collaborative working between partners

 


3.  2016/17 Service Objectives

 

Objective 1

To oversee and lead the Licensing Partnership to deliver efficiency savings and achieve performance targets

Responsible Officer

Sharon Bamborough

 

Performance Measure

Description

2018/19  Target or Outcome (to be achieved by 31.03.2019)

LPI LIC 001

Send out renewal invitations for all licences/permits etc. 2 months before the expiry date of the licence and if a valid renewal application is not received before the expiry of a licence send a failure to renew letter out within 1 week of the licence expiring and advise the appropriate Authorities accordingly. (Hub Team)

95%

LPI LIC 002

The percentage of valid personal licences processed within 2 weeks (Hub Team)

95%

LPI LIC 003

Percentage of unopposed applications for new and variation of premises licences processed within 2 calendar months (from date of validation to issue date) [All]

95%

LPI LIC 004

The percentage of valid temporary event notices served on Responsible Authorities within one working day of receipt (Hub Team)

95%

LPI LIC 005

The percentage of driver and operator licences issued within 10 days of validation (Hub team)

90%

MPI LIC 05a

Percentage of Hackney Carriage driver licences issued within 10 days of validation (Hub team)

90%

MPI LIC 05b

Percentage of Private Hire driver licences issued within 10 days of validations

90%

MPI LIC 05c

Percentage of Private Hire Operator licences issued within 10 days of validations

90%

MPI LIC 012

Length of time from validation to issue of HC vehicle licence (MPI) - target 10 working days

REPORT AVERAGE

MPI LIC 013

Length of time from validation to issue of PH vehicle licence (MPI) - target 10 working days

REPORT AVERAGE

MPI LIC 017

Taxi Compliance (licensing officers at Sevenoaks, Tunbridge Wells and Maidstone):-

·         start action/investigation on receipt of complaints/intelligence within 5 working days (includes visits/letters/interviews etc)

·         reactive/proactive enforcement investigations ongoing/completed

·         warnings / penalty points issued

·         vehicle compliance checks 

Non London partners only: 15 actions per month per authority

 

 

MPI LIC 018

Premises compliance (all licensing officers throughout partnership) :–

·         notice checks to be carried out within one week of initial display

·         start action/investigation on receipt of complaints/intelligence within 5 working days (includes visits/letters/interviews etc)

·         carry out proactive visits in accordance with risk rating system

·         attend enforcement meetings/briefings/collaborate with partners on multi-agency approach

Non London partners – 15 actions per month per authority

Bexley – 30 actions per month

 

 

MPI LIC 019

(for partners where Hub team arrange annual fee collection -does not apply to Bexley)

(i)                 Send out invoices for continuation fees for licences/permits issued under the Licensing Act 2003 and Gambling Act 2005 at least 1 month in advance of the fee being due

(ii)               Where those fees are not received by the due date, take action to suspend/revoke licence/permit within 1 month of the fee being due.

 

(Hub Team)

95%

(NEW)

MPI LIC 020

Action after suspension - Licensing officers to visit /establish status and resolve by 31 March each year

(all licensing officers throughout partnership)

95%

Link to Sevenoaks Corporate Plan

Providing value for money

Link to Sevenoaks Community Plan

Safe Communities

Link to Maidstone Stategic Plan

Keeping Maidstone an attractive place for all - Ensuring there are good leisure and cultural attractions

Link to Tunbridge Wells Key Objectives in the Vision

Providing Value

Link to Strategic Compass

To ensure we operate in a business–like way

Link to Bexley Corporate Plan (Shaping our Future Together)

Innovation and self sufficiency

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Objective 2

Investigate further undertaking of licensing functions for other local authorities.

Responsible Officer

Licensing Partnership Board

 

Performance Measure

Description

2018/19  Target or Outcome

Action

Make enquiries with potential partners to undertake licensing functions for a 5th partner.

Further functions carried out for other partners.

To be achieved by 31/03/2019

Action

Implement the required processes/changes to ensure an additional partner is integrated within the Licensing Partnership

A smooth integration of any additional partners

 

Link to Sevenoaks Corporate Plan

Providing value for money

Link to Sevenoaks Community Plan

Safe Communities

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough

Link to Bexley corporate plan

Innovation and self sufficiency – a commercial approach

Link to Tunbridge Wells Corporate Priorities

To support a prosperous borough

Link to Strategic Compass

Providing value

 

 

Objective 3

Seek further efficiency savings in processes and use of online facilities

Responsible Officer

Sharon Bamborough

 

Performance Measure

Description

2018/19  Target or Outcome

Action

Introduce electronic issue of licences for premises licensing

A reduction in time spent by Hub Team staff printing out paper licences and ‘stamping with seal’ and then posting out, also will lead to a reduction in postage costs.

To be achieved by 31/03/2019

Action

Update Document Retention Policy and get rid of hard copy duplicate filing system

A reduction in the time spent by Hub Team staff creating and maintaining a separate paper file in addition to the electronic file which is maintained. This will lead to significant time savings which will be better spent on other tasks.

To be achieved by 31/03/2019.

Action

Explore feasibility of online solutions for document checks for taxi applications to reduce face to face visits

If achievable, will lead to a reduction in time spent for Licensing Partnership staff in reception, Town Hall & Gateway.

To be achieved by 30/03/2019

 

Link to Sevenoaks Corporate Plan

Supporting and developing the local economy

Link to Sevenoaks Community Plan

Safe Communities

Link to Bexley corporate plan

Innovation and self sufficiency – a commercial approach

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough

Link to Tunbridge Wells Corporate Priorities

To support a prosperous borough

Link to Strategic Compass

Providing value

 

Objective 4

Ensure all online forms are implemented and in use by customers and explore other software solutions

Responsible Officer

Sharon Bamborough

 

Performance Measure

Description

2018/19  Target or Outcome

Action

The library of on line forms should implemented across the four partners – to include new forms for Bexley (Special Treatments) and any updates needed for existing ones

Complete the introduction/update of all online forms.

To be achieved by 31/03/2019

Action

Arrange for purchase and installation of electronic record management system, Enterprise (from Idox)

Increased efficiency and monitoring tools, with enhanced reporting options

To be achieved by 31/03/2019

Action

Arrange for purchase and installation of electronic enforcement software for use out and about, called Mobile App (from Idox)

Increased efficiency and monitoring tools, with enhanced reporting options

To be achieved by 31/03/2019

 

Link to Sevenoaks Corporate Plan

Supporting and developing the local economy

Link to Sevenoaks Community Plan

Safe Communities

Link to Bexley corporate plan

Innovation and self sufficiency – a commercial approach

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough

Link to Tunbridge Wells Corporate Priorities

To support a prosperous borough

Link to Strategic Compass

Providing value


 

 

Objective 5

Undertake a programme of training for Members and officers. Ensure all new Members on each Licensing Committee receive appropriate training.

Responsible Officer

Sharon Bamborough

 

Performance Measure

Description

2018/19  Target or Outcome

Action

Deliver a programme of training to the Members and officers.

Programme delivered

To be achieved by 31/03/2019

Action

Hold morning/afternoon sessions where new Members can visit the Licensing Partnership’s Administration Team.

To be achieved by 30/09/2019

 

Link to Sevenoaks Corporate Plan

Keeping the district safe

Link to Sevenoaks Community Plan

Safe Communities

Link to Bexley corporate plan

Growth that benefits all – the right skills for jobs of today and tomorrow

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough – range of Employment Skills and opportunities across the Borough

Link to Tunbridge Wells Corporate Priorities

Our People

Link to Strategic Compass

To have relevant skills


 

 

 

 

Objective 6

Revision of Policies & Procedures

Responsible Officer

Sharon Bamborough/Lorraine Neale/Sharon Degiorgio/Samantha Laing/Janet Lockie

 

Performance Measure

Description

2018/19  Target or Outcome

Action

Review Gambling Policies across the Partnership in readiness for January 2019 when they must come into force

Achieve statutory obligations.

To be achieved by 31/12/2018

Action

Review Street trading policy at Maidstone regarding designation of street trading pitches

To reduce the cost burden of processing each request and/or reduce the number of requests

To be achieved by 31/03/2019

Action

Re-visit (with Legal Services) the approach to street trading in Sevenoaks with a view to assessing what would need to be done to implement such a policy, and report back to Chief Officer (this comes from a discussion at Health Board as to whether anything can be done to stop fast food vans etc parking up near schools, which contributes to childhood obesity)

A up to date view will be taken on feasibility and desire as to whether street trading should be controlled within Sevenoaks and whether it could be used to promote wider health benefits

To be achieved by 31/03/2019

Action

Investigate feasibility and implement if approved, the charging for pre-application advice to licence applicants

To reduce the cost burden of processing each request and/or reduce the number of requests

To be achieved by 31/03/2019

Action

A minor review of Licensing Act Statement of Licensing Policy to introduce, across the partnership, a section on outdoor events.

To reduce the cost burden of processing each request and/or reduce the number of requests

To be achieved by 31/03/2019

Action

A review of the Hub Team Admin procedures and update where necessary

To improve efficiency, reduce mistakes and speed up processing

To be achieved by 31/03/2019

Link to Sevenoaks Corporate Plan

Supporting and developing the local economy

Link to Sevenoaks Community Plan

Safe Communities

Link to Bexley corporate plan

Innovation and self sufficiency – a commercial approach

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough

Link to Tunbridge Wells Corporate Priorities

To support a prosperous borough

Link to Strategic Compass

Providing value

 


 

 

Objective 7

Health, Safety and Well Being of Staff

Responsible Officer

Sharon Bamborough

 

Performance Measure

Description

2018/19  Target or Outcome

Action

Ensure risk assessments are carried out and reviewed as appropriate and at least once a year.

Risk assessments are in place and are reviewed.

To be achieved by 31/03/2019

Action

Ensure 1:1 meetings are carried out on a regular basis.

All Senior Licensing Officers and Licensing Partnership Manager to ensure meetings take place and are documented.

 

Link to Sevenoaks Corporate Plan

Supporting and developing the local economy

Link to Sevenoaks Community Plan

Safe Communities

Link to Bexley corporate plan

Innovation and self sufficiency – a commercial approach

Link to Maidstone Corporate Priorities

Securing a successful economy for Maidstone Borough

Link to Tunbridge Wells Corporate Priorities

To support a prosperous borough

Link to Strategic Compass

Providing value


 

 

4. Measuring our Performance

 

Performance Indicators and Target Setting

 

 

Code

Description

Collection period

2018/19 target

(NEW)

LPI LIC 001

Send out renewal invitations for all licences/permits etc. 2 months before the expiry date of the licence and if a valid renewal application is not received before the expiry of a licence send a failure to renew letter out within 1 week of the licence expiring and advise the appropriate Authorities accordingly. (Hub Team)

Monthly

 

 

95%

LPI LIC 002

The percentage of valid personal licences processed within 2 weeks (Hub Team)

Monthly

95%

LPI LIC 003

Percentage of unopposed applications for new and variation of premises licences processed within 2 calendar months (from date of validation to issue date) [All]

Monthly

95%

LPI LIC 004

The percentage of valid temporary event notices served on Responsible Authorities within one working day of receipt (Hub Team)

Monthly

95%

LPI LIC 005

The percentage of driver and operator licences issued within 10 days of validation (Hub team)

Monthly

90%

MPI LIC 05a

Percentage of Hackney Carriage driver licences issued within 10 days of validation (Hub team)

Monthly

90%

MPI LIC 05b

Percentage of Private Hire driver licences issued within 10 days of validation (Hub team)

Monthly

90%

Code

Description

Collection period

2018/19 target

MPI LIC 05c

Percentage of Private Hire Operator licences issued within 10 days of validation (Hub team)

Monthly

90%

MPI LIC 012

Length of time from validation to issue of HC vehicle licence (MPI) - target 10 working days (Hub team)

Monthly

average number of days

MPI LIC 013

Length of time from validation to issue of PH vehicle licence (MPI) – target 10 working days (Hub team)

Monthly

average number of days

MPI LIC 017

Taxi Compliance (licensing officers at Sevenoaks, Tunbridge Wells and Maidstone):-

·         start action/investigation on receipt of complaints/intelligence within 5 working days (includes visits/letters/interviews etc)

  • reactive/proactive enforcement investigations ongoing/completed
  • warnings / penalty points issued
  • vehicle compliance checks

Monthly

Non London partners only: 180 each  (equates to 15 actions per month per authority)

 

 

MPI LIC 018

Premises compliance (all licensing officers throughout partnership)

·                     notice checks to be carried out within one week of initial display

·                     start action/investigation on receipt of complaints/intelligence within 5 working days (includes visits/letters/interviews etc)

·                     carry out proactive visits in accordance with risk rating system

·                     attend enforcement meetings/briefings/collaborate with partners on multi-agency approach

Monthly

Non London partners – 180 each (equates to 15 actions per month per authority

Bexley – 360 (equates to 30 actions per month)

 

Code

Description

Collection period

2018/19 target

 

MPI LIC 019

(for partners where Hub team arrange annual fee collection)

Send out invoices for continuation fees for licences/permits issued under the Licensing Act 2003 and Gambling Act 2005 at least 1 month in advance of the fee being due and where those fees are not received by the due date to take action to suspend/revoke licence/permit within 1 month of the fee being due. (Hub Team)

Monthly

95%

MPI LIC 020

Action after suspension - Licensing officers to visit /establish status and resolve by 31 March each year (all licensing officers throughout partnership)

Annual

95%