MAIDSTONE BOROUGH COUNCIL
25 SEPTEMBER 2019
REPORT OF THE DEMOCRACY AND GENERAL PURPOSES COMMITTEE
HELD ON 4 SEPTEMBER 2019
AMENDMENTS TO THE CONSTITUTION – OUTSIDE BODIES
Issue for Decision
To agree amendments to the Constitution relating to Outside Bodies.
1. The changes to Schedule 2 of the Constitution, attached as Appendix 2, be agreed.
2. The changes to Committee Terms of Reference, attached as Appendix 3, be agreed.
Reasons for Recommendation
This option is recommended as this will ensure that the Constitution accurately reflects the latest information relating to Outside Bodies, in line with the research undertaken by Democratic Services and the comments made by the Democracy and General Purposes Committee.
Alternatives Considered and Why Not Recommended
To do nothing. This is not recommended as this means that Schedule 2 of the Constitution would not reflect the present state of Outside Bodies that the Council appoints representatives to.
The Council could request that Officers explore further potential changes to Schedule 2. The changes proposed have been suggested following research and engagement with relevant Outside Bodies, therefore, any additions or changes would need to be researched in a comparable manner before implementation.
The Council could request a formal review of Outside Bodies. This is not recommended, as significant resource has been dedicated to creating uniformity and consistency across the current Outside Body arrangements. Furthermore, the D&GP Committee recently agreed principles for reviewing Outside Bodies that will allow incremental changes to the administrative arrangements when required. A full review is likely to require additional resource and the expected benefits of a review are not anticipated to represent an effective use of resource.
Appendix 1: Report to Democracy and General Purposes Committee 4 September 2019
Appendix 2: Draft Schedule 2 of the Constitution
Appendix 3: Draft Committee Terms of Reference