Appendix 1


Fourth Quarter Budget Monitoring 2019/20
Strategic Planning & Infrastructure Committee
9th June 2020
Lead Officer:  Mark Green
Report Authors: Ellie Dunnet/Paul Holland






Executive Summary                                                                            Page         2


Part A: Fourth Quarter Revenue Budget 2019/20     

A1)    Revenue Budget: Strategic Planning & Infrastructure Page     4

A2)    Revenue Budget: Significant Variances (>£30,000)         Page     5

A3)    Local Plan Review (LPR)                                                        Page         7


Part B: Fourth Quarter Capital Budget 2019/20        

B1)    Capital Budget: Council                                                           Page         9

















Executive SummaryThis report provides Members with an overview of progress against the 2019/20 revenue and capital budgets as at 31st March 2020 (i.e. the provisional outturn position) for the services falling within the remit of the Strategic Planning and Infrastructure Committee (SPI). The analysis gives consideration given to the Council’s overall position. 

This report is backward looking and the figures presented therefore do not reflect the significant impact on the Council’s finances arising from the Covid-19 pandemic.  This is being monitored closely and will be reflected in future budget monitoring reports to this committee.

The headlines for Quarter 4 are as follows:

Part A:  Fourth Quarter Revenue Budget 2019/20

·         Overall net income for the services reporting to SPI is £473,000, compared to the approved revised budget of £790,000, representing a net income shortfall of £318,000.


Part B:  Fourth Quarter Capital Budget 2019/20

·         Capital expenditure for the services reporting to SPI of £88,000 has been incurred against the approved revised budget of £371,000. This means there is slippage of £283,000, and this will be carried forward into 2020/21.








Part A
Fourth Quarter Revenue Budget 2019/20





















A1)   Revenue Budget: Strategic Planning & Infrastructure (SPI)

A1.1  Table 1 below provides a detailed summary on the budgeted net income position for SPI services at the end of Quarter 4. The financial figures are presented on an ‘accruals’ basis (e.g. expenditure for goods and services received, but not yet paid for, is included). 

Table 1:     SPI Revenue Budget: NET EXPENDITURE

A1.2  The table shows that overall net income for the services reporting to SPI is £473,000, compared to the approved revised budget of £790,000, representing a net income shortfall of £318,000.

A2)   SPI Revenue Budget: Significant Variances (>£30,000)

A2.1  Within the headline figures, there are a number of both adverse and favourable net expenditure variances for individual cost centres. It is important that the implications of variances are considered at an early stage, so that contingency plans can be put in place and, if necessary, be used to inform future financial planning.

A2.2  Table 2 below highlights and provides further detail on the most significant variances i.e. those meeting or exceeding £30,000 at the end of Quarter 4.










Table 2:     SPI Variances >£30,000 (@ Quarter 4)


Positive Variance






Development Control Majors – The initial income target set was reviewed and reduced, as outlined in the Quarter 3 report. However, the number of applications received has continued to be significantly less than forecast hence the shortfall in income for this year.




Development Control Other – This is a similar situation to the major applications budgets where minor planning applications received are significantly less than forecast for the year.





Development Management Section – Budget pressures have been experienced on salaries and wages (£50,000) and professional services (£14,000) due to the use of additional consultancy resources to address shortfalls in capacity.




Mid Kent Planning Support Service – This variance relates to a number of posts that have been vacant during the year.




Salary Slippage – This is a credit budget, which allows for service underspends on salaries, due to temporary vacancies arising from staff turnover. This adverse variance offsets underspends in other service areas.




On-Street Parking – Higher than expected on-street parking space turnover has driven higher than budgeted income.





Residents Parking – A number of Tribunal cases have been lost where the adjudicator has ruled that the wrong

contravention code has been used within resident parking

bays. Consequently, processes have been adapted, entailing a lower contravention code (leading to a lower penalty charge), which has depressed income from this source. PCN volumes for Residents Parking infringements are also down slightly compared to last year.




Pay & Display Car ParksIncome levels from Pay &

Display car parks have not met expectations.



Off-Street Parking Enforcement – although overall PCN

volumes are comparable to last year, a slightly greater

proportion have been issued for Off-Street infringements

than the budget assumes, which is offset by a slightly lower proportion issued for Residents





A3)   Local Plan Review (LPR)

A3.1  The Local Plan Review (LPR) process is an important, high profile and continuous task undertaken by the Planning Services team. The associated revenue spending profile however is cyclical and does not fit the conventional 12-month financial planning process for general revenue expenditure. Instead, spending tends to follow the five-year production period of each Local Plan with various peaks and troughs over that time period.

A3.2  The LPR process is therefore funded through an annual £200,000 revenue contribution, in addition to the existing service budget, with any remaining unspent balances at year end automatically rolled forward into the following financial year. Table 3 below shows the movement in revenue resources currently allocated to fund LPR activities; there is a surplus of £280,397 for the year-end, which will automatically roll forward into 2020/21.      

Table 3:     Local Plan Review (LPR) Spending (@ Quarter 4 2019/20)

Opening Balance 1/04/2019 (including 2019/20 allocation)


Spending April 2019 – March 2020

Remaining Balance 31/03/2020
























Part B 







Fourth Quarter Capital Budget 2019/20 





B1)   Capital Budget: Strategic Planning & Regeneration Committee (SPI)

B1.1  The final outturn position of the 2019/20 SPI element of the Capital Programme at the Quarter 3 stage is presented in Table 3 below. The budget for 2019/20 includes resources brought forward from 2018/19.

Table 4:     SPI Capital Programme 2019/20 (@ Quarter 4)

B1.2  Comments on the variances in the table above are as follows:

·         Mall Bus Station Redevelopmentwork is progressing on the scheme with survey and design work being undertaken so far. Subject to the impact of Covid-19 it is anticipated that the major works will be undertaken at some point in 2020/21.                                    

·         Bridges Gyratory Scheme – the residual budget is being used to fund flood prevention works by the Medway Street subway. Designs have been drawn up and the work is now expected to take place in early 2020/21.