example plan template

MAIDSTONE BOROUGH COUNCIL FORWARD PLAN

FOR THE FOUR MONTH PERIOD 1 October 2022 TO 31 January 2023

 

This Forward Plan sets out the details of the key decisions which the Executive or Lead Members expect to take and the non-Key decisions that the Executive or Lead Members expect to take during the next four-month period. The plan will be updated weekly for the relevant period and a new plan for a new four-month period, published monthly on the last Friday of the month.

 

A Key Decision is defined as one which:

1.     Results in the Council incurring expenditure, or making savings, of more than £250,000; or

2.     Is significant in terms of its effects on communities living or working in an area comprising two or more Wards in the Borough

 

The current members of the Executive are:

 

Councillor David Burton

Leader of the Council DavidBurton@maidstone.gov.uk

07590 229910

Councillor John Perry

Deputy Leader and Lead Member for Corporate Services

JohnPerry@Maidstone.gov.uk

07770 734741

Councillor Lottie Parfitt-Reid

Lead Member for Communities and Public Engagement

LottieParfittReid@Maidstone.gov.uk

07919 360000

Councillor Martin Round

Lead Member for Environmental Services

MartinRound@maidstone.gov.uk

07709 263447

Councillor Simon Webb

Lead Member for Housing and Health

SimonWebb@Maidstone.gov.uk

07878 018997

Councillor Claudine Russell

Lead Member for Leisure and Arts

ClaudineRussell@Maidstone.gov.uk

Councillor Paul Cooper

Lead Member for Planning and Infrastructure

PaulCooper@Maidstone.gov.uk

01622 244070

Anyone wishing to make representations about any of the matters listed below may do so by contacting the relevant officer listed against each decision, within the time period indicated.

 

Under the Access to Information Procedure Rules set out in the Council’s Constitution, a Key Decision or a Part II decision may not be taken, unless it has been published on the forward plan for 28 days or it is classified as urgent:

 

The law and the Council’s Constitution provide for urgent key and part II decisions to be made, even though they have not been included in the Forward Plan.

 

Copies of the Council’s constitution, forward plan, reports and decisions may be inspected at the Maidstone House, King Street, Maidstone, ME15 6JQ or accessed from the Council’s website: www.maidstone.gov.uk

 

 

Members of the public are welcome to attend meetings of the Executive which are normally held at the Town Hall, High St, Maidstone, ME14 1SY. The dates and times of the meetings are published on www.maidstone.gov.uk or you may contact the Democratic Services Team on telephone number 01622 602899 for further details.

 

 

 

David Burton

Leader of the Council


Details of the Decision to be taken

Decision to be taken by

Lead Member

Expected Date of Decision

Key

Exempt

Proposed Consultees / Method of Consultation

Documents to be considered by Decision taker

Representations may be made to the following officer by the date stated

<PI1>

Proposal for Improvements to King Street Car Park

Proposal to improve the visual appearance of King Street Car Park through a new planting scheme.

 

Lead Member for Planning and Infrastructure

 

Lead Member for Planning and Infrastructure

 

21 Oct 2022

 

No

No

Open

Planning and Infrastructure Policy Advisory Committee

17 Oct 2022

 

 

Proposal for improvements to King Street Car Park

 

Jennifer Stevens

 

 

 

jenniferstevens@maidstone.gov.uk

 

</PI1>

<PI2>

Statements of Common Ground - Soft Sand and Lower Thames Crossing

To sign off two draft Statements of Common Ground. There are between MBC and National Highways, and MBC and various mineral authorities including KCC

 

Lead Member for Planning and Infrastructure

 

Lead Member for Planning and Infrastructure

 

21 Oct 2022

 

No

No

Part exempt

Planning and Infrastructure Policy Advisory Committee

17 Oct 2022

 

 

Statements of Common Ground - Soft Sand and Lower Thames Crossing

 

Mark Egerton

 

 

 

markegerton@maidstone.gov.uk

 

</PI2>

<PI3>

Design and Sustainability DPD Issues and Option

Reg18a consultation

 

 

 

 

Lead Member for Planning and Infrastructure

 

Lead Member for Planning and Infrastructure

 

21 Oct 2022

 

Yes

No

Open

Planning and Infrastructure Policy Advisory Committee

17 Oct 2022

 

 

Design and Sustainability DPD Issues and Option

 

Helen Garnett

 

 

 

helengarnett@maidstone.gov.uk

 

</PI3>

<PI4>

</PI4>

<PI5>

Cobtree Café Letting

A report on the letting of Cobtree Manor Park Café

Cobtree Manor Estate Charity Committee

 

Leader of the Council

 

26 Oct 2022

 

No

No

Open

 

 

 

 

Cobtree Café letting

 

Mike Evans

 

mikeevans@maidstone.gov.uk

 

</PI5>

<PI6>

Cobtree Staff Welfare Facilities

A report on the provision of new staff welfare facilities

 

Cobtree Manor Estate Charity Committee

 

Leader of the Council

 

26 Oct 2022

 

No

No

Open

 

 

 

 

Cobtree staff welfare facilities

 

Mike Evans

 

 

mikeevans@maidstone.gov.uk

Archbishop's Palace

Update on plans for the Archbishop's Palace

Executive

 

Lead Member for Corporate Services

 

26 Oct 2022

 

Yes

No

Open

Corporate Services Policy Advisory Committee

12 Oct 2022.

Consultation with key stakeholders

Archbishop's Palace

 

Mark Green

 

 

markgreen@maidstone.gov.uk

 

</PI6>

<PI7>

Proposed Change to Maidstone AQMA and Request to Consult on New Air Quality Action Plan

As a result of a continuing trend of improvements in air quality in Maidstone in recent years

Executive

 

Lead Member for Environmental Services

 

26 Oct 2022

 

No

No

Open

Communities, Housing and Environment Policy Advisory Committee

11 Oct 2022

 

 

Maidstone AQMA Modelling.

Proposed Change to Maidstone AQMA and Request to Consult on New Air Quality Action Plan

Stuart Maxwell

 

 

 

stuart.maxwell@midkent.gov.uk

 

</PI7>

<PI8>

Communication and Engagement Strategy

updated strategy and in year action plan

 

 

 

 

 

 

 

 

Executive

 

Lead Member for Communities and Public Engagement

 

26 Oct 2022

 

Yes

No

Open

Communities, Housing and Environment Policy Advisory Committee

11 Oct 2022.

 

Informal Cabinet, Wider Leadership Team and CHE PAC

Communication and Engagement Strategy

 

Angela Woodhouse

 

Head of Policy and Communications

 

angelawoodhouse@maidstone.gov.uk

 

</PI8>

<PI9>

Finance, Performance and Risk Monitoring Report

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Executive

 

Leader of the Council

 

26 Oct 2022

 

No

No

Open

Corporate Services Policy Advisory Committee

12 Oct 2022

 

Finance, Performance and Risk Monitoring Report

Paul Holland

 

 

paulholland@maidstone.gov.uk

</PI9>

<PI10>

Reference from Council - Motion - Water Quality

The reference from Council outlines the previous consideration of the Motion on Water Quality, which is due to be considered by the Executive.

Executive

 

 

 

26 Oct 2022

 

No

No

Open

The motion was previously considered by the full Council, and has been referred directly to the Executive in accordance with Part C1, Rule 12.9 of the Borough Council's Constitution.

Reference from Council - Motion - Water Quality

 

Oliviya Parfitt, Debbie Snook

 

 

 

oliviyaparfitt@maidstone.gov.uk, debbiesnook@maidstone.gov.uk

 

</PI10>

<PI11>

Town Centre Strategy - Procurement of Professional Team

The aim of this report is to secure agreement to the allocation of funding for a professional team to support the council in the preparation of our Maidstone Town Centre Strategy and authority for the appointment of the preferred supplier.

 

 

 

 

 

Executive

 

Leader of the Council

 

26 Oct 2022

 

Yes

No

Part exempt

Economic Regeneration and Leisure Policy Advisory Committee

4 Oct 2022

 

 

Town Centre Strategy - Procurement of Professional Team

 

Alison Broom

 

 

 

alisonbroom@maidstone.gov.uk

 

</PI11>

<PI12>

</PI12>

<PI13>

</PI13>

<PI14>

Carriage Museum options

Future options for the Carriage Museum

 

 

 

 

 

 

 

 

 

 

 

 

Lead Member for Leisure and Arts

 

Lead Member for Leisure and Arts

 

18 Nov 2022

 

Yes

No

Open

Economic Regeneration and Leisure Policy Advisory Committee

8 Nov 2022

 

Consultation with key stakeholders

Carriage Museum options

 

Mark Green

 

 

 

markgreen@maidstone.gov.uk

 

</PI14>

<PI15>

Museum Opening Hours

Review of Museum Opening Hours

 

 

 

Lead Member for Leisure and Arts

 

Lead Member for Leisure and Arts

 

18 Nov 2022

 

No

No

Open

Economic Regeneration and Leisure Policy Advisory Committee

8 Nov 2022

 

Consultation will take place with staff and Museum visitors

 

 

 

Museum Opening Hours

 

Mark Green

 

 

 

markgreen@maidstone.gov.uk

 

</PI15>

<PI16>

Council Tax Reduction Scheme 2023-24

We are required to review our Council Tax Reduction Scheme on an annual basis and to put a scheme in place by March 2023.





Executive

Council

 

Lead Member for Communities and Public Engagement

Lead Member for Corporate Services

 

 

 

 

 

 

 

23 Nov 2022

7 Dec 2022

 

Yes

No

Open

Corporate Services Policy Advisory Committee

16 Nov 2022

 

 

Council Tax Reduction Scheme 2023-24

 

Zoe Kent

 

Interim Head of Revenues & Benefits

 

zoekent@swale.gov.uk

 

</PI16>

<PI17>

Finance, Performance and Risk Monitoring Report

 

Executive

 

Lead Member for Corporate Services

 

23 Nov 2022

 

No

No

Open

Corporate Services Policy Advisory Committee

16 Nov 2022

 

 

 

 

 

 

 

Finance, Performance and Risk Monitoring Report

 

Adrian Lovegrove

 

Head of Finance

 

adrianlovegrove@maidstone.gov.uk

</PI17>

<PI18>

Fleet Replacement Programme

Outline of the replacement programme for the Council's fleet over a 5 year cycle in line with the Council's Green Fleet Strategy and the Capital funding budget.

Executive

 

Lead Member for Environmental Services

 

23 Nov 2022

 

Yes

No

Open

Communities, Housing and Environment Policy Advisory Committee

15 Nov 2022

 

 

Fleet Replacement Programme

 

Jennifer Stevens

 

 

 

jenniferstevens@maidstone.gov.uk

 

</PI18>

<PI19>

Granada House Refurbishment

Report on the outcome of the tender process and seeking approval to proceed with the works and the necessary financial commitments

Executive

 

Lead Member for Housing and Health

 

23 Nov 2022

 

Yes

No

Part exempt

Communities, Housing and Environment Policy Advisory Committee

15 Nov 2022

 

Update to Cabinet/Lead Member prior to PAC Meeting, once procurement process is complete.

 

 

 

 

 

 

Granada House Refurbishment

 

Andrew Connors

 

Housing Enabling Officer

 

andrewconnors@maidstone.gov.uk

 

</PI19>

<PI20>

Council Fire & Building Safety Policy

The role and expectations on all Council’s following the Grenfell tragedy is changing, and so the creation of a new policy to cover work in this area is very important and timely. The report and policy addresses and responds to changing guidance and legislation, as well as provides clarity in terms of best practice in terms of the Council will work to best effect with other authorities through partnership working, to manage risk in the community.

 

 

 

 

 

 

 

 

Executive

 

Lead Member for Housing and Health

 

23 Nov 2022

 

Yes

No

Open

Communities, Housing and Environment Policy Advisory Committee

15 Nov 2022

 

 

Council Fire & Building Safety Policy

 

John Littlemore

 

Head of Housing & Community Services

 

johnlittlemore@maidstone.gov.uk

 

</PI20>

<PI21>

Rural England Prosperity Fund, Investment Plan

a new fund has been allocated to the council for investment in our rural areas

Executive

 

Leader of the Council

 

23 Nov 2022

 

Yes

No

Open

Economic Regeneration and Leisure Policy Advisory Committee

8 Nov 2022

 

Informal Exec and Key Stakeholders consulted as part of developing the plan

Rural England Prosperity Fund, Investment Plan

 

Angela Woodhouse

 

Head of Policy and Communications

 

angelawoodhouse@maidstone.gov.uk

 

</PI21>

<PI22>

Maidstone Leisure Centre

To decide the future of Maidstone Leisure Centre

Executive

 

Lead Member for Leisure and Arts

 

23 Nov 2022

 

Yes

No

Part exempt

Economic Regeneration and Leisure Policy Advisory Committee

8 Nov 2022

Communities, Housing and Environment Policy Advisory Committee

15 Nov 2022

Corporate Services Policy Advisory Committee

16 Nov 2022

Maidstone Leisure Centre

 

Mike Evans

 

 

 

mikeevans@maidstone.gov.uk

 

</PI22>

<PI23>

Governance and procedural arrangements for CIL Ward spend

 

Executive

 

Lead Member for Planning and Infrastructure

 

23 Nov 2022

 

No

No

Open

Planning and Infrastructure Policy Advisory Committee

9 Nov 2022

 

 

Governance and procedural arrangements for CIL Ward spend

 

Carole Williams

 

 

 

carole.williams@midkent.gov.uk

 

</PI23>

<PI24>

Cobtree Golf Course

A report on Cobtree Manor Park Golf Course

Cobtree Manor Estate Charity Committee

 

Leader of the Council

 

23 Nov 2022

 

Yes

No

Fully exempt

 

 

 

 

Cobtree golf course

 

Mike Evans

 

 

mikeevans@maidstone.gov.uk

 

</PI24>

<PI25>

Medium Term Financial Strategy 2023 - 2028

Update on the Medium Term Financial Strategy

Executive

 

Lead Member for Corporate Services

 

23 Nov 2022

 

No

No

Open

Corporate Services Policy Advisory Committee

16 Nov 2022

 

 

Medium Term Financial Strategy 2023 - 2028

 

Adrian Lovegrove

 

Head of Finance

 

adrianlovegrove@maidstone.gov.uk

 

</PI25>

<PI26>

Heather House and Royal British Legion site

A report seeking approval to enter into contract with contractors for proposed works to Heather House and Royal British Legion Buildings.

Executive

 

 

 

21 Dec 2022

 

Yes

No

Part exempt

Communities, Housing and Environment Policy Advisory Committee

13 Dec 2022

 

 

Heather House and Royal British Legion site

 

Andrew Connors, Alison Elliott

 

Housing Enabling Officer,

andrewconnors@maidstone.gov.uk, alisonelliott@maidstone.gov.uk

</PI26>

<PI27>

Housing Strategy 2022-27

The proposed themes for the new housing strategy were approved by the CHE Committee in early 2022, and these have since been subject to public consultation. Therefore the new housing strategy, as drafted, takes account of these consultation responses, and is now ready for consideration for adoption.

 

Executive

 

Lead Member for Housing and Health

 

21 Dec 2022

 

Yes

No

Open

Communities, Housing and Environment Policy Advisory Committee

13 Dec 2022

 

 

Housing Strategy 2022-27

 

John Littlemore

 

Head of Housing & Community Services

 

johnlittlemore@maidstone.gov.uk

 

</PI27>

<PI28>

Mid Kent Waste Collection Contract

Approval to enter into contract with the successful bidder following a competitive dialogue procurement process.

 

 

 

 

 

 

Executive

 

Lead Member for Environmental Services

 

21 Dec 2022

 

Yes

No

Part exempt

 

 

 

 

Mid Kent Waste Collection Contract

 

Jennifer Stevens

 

 

 

jenniferstevens@maidstone.gov.uk

 

</PI28>

<PI29>

Equalities Policy and Action Plan - Update

Annual Update report - providing an update on actions taken to meet objections, propose any revisions or changes

 

Lead Member for Corporate Services and Deputy Leader

 

Lead Member for Corporate Services

 

23 Dec 2022

 

No

No

Open

Corporate Services Policy Advisory Committee

14 Dec 2022

 

 

Equalities Policy and Action Plan - Update

 

Orla Sweeney

 

 

 

orlasweeney@maidstone.gov.uk

 

</PI29>

<PI30>

Charges for Replacement Wheeled Bins

Proposal to introduce charges for the replacement of damaged refuse and recycling wheeled bins, in line with the Mid Kent Waste Partnership.

 

Executive

 

Lead Member for Environmental Services

 

25 Jan 2023

 

No

No

Open

Communities, Housing and Environment Policy Advisory Committee

17 Jan 2023

 

 

Charges for Replacement Wheeled Bins

 

Jennifer Stevens

 

 

 

jenniferstevens@maidstone.gov.uk

 

</PI30>

<PI31>

Strategic CIL Assessments & Spend

 

Executive

 

Lead Member for Planning and Infrastructure

 

25 Jan 2023

 

Yes

No

Open

Planning and Infrastructure Policy Advisory Committee

11 Jan 2023

 

 

Strategic CIL Assessments & Spend

 

Rob Jarman, Carole Williams

 

Head of Planning and Development,

Robjarman@maidstone.gov.uk, carole.williams@midkent.gov.uk

</PI31>

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