LIST OF FORTHCOMING DECISIONS
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Democratic Services Team |
Publication Date: 3 September 2014 |
INTRODUCTION
This document sets out the decisions to be taken by the Executive and various Committees of Maidstone Borough Council on a rolling basis. This document will be published as updated with new decisions required to be made.
KEY DECISIONS
A key decision is an executive decision which is likely to:
· Result in the Maidstone Borough Council incurring expenditure or making savings which is equal to the value of £250,000 or more; or
· Have significant effect on communities living or working in an area comprising one or more wards in Maidstone.
At Maidstone Borough Council, decisions which we regard as “Key Decisions” because they are likely to have a “significant” effect either in financial terms or on the community include:
(1) Decisions about expenditure or savings which equal or are more than £250,000.
(2) Budget reports.
(3) Policy framework reports.
(4) Adoption of new policies plans, strategies or changes to established policies, plans or strategies.
(5) Approval of portfolio plans.
(6) Decisions that involve significant service developments, significant service reductions, or significant changes in the way that services are delivered, whether Borough-wide or in a particular locality.
(7) Changes in fees and charges.
(8) Proposals relating to changes in staff structure affecting more than one section.
Each entry identifies, for that “key decision” –
· the decision maker
· the date on which the decision is due to be taken
· the subject matter of the decision and a brief summary
· the reason it is a key decision
· to whom representations (about the decision) can be made
· whether the decision will be taken in public or private
· what reports/papers are, or will be, available for public inspection
EXECUTIVE DECISIONS
The Cabinet collectively makes its decisions at a meeting and individual portfolio holders make decisions independently. In addition, Officers can make key decisions and an entry for each of these will be included in this list.
DECISIONS WHICH THE CABINET INTENDS TO MAKE IN PRIVATE
The Cabinet hereby gives notice that it intends to meet in private after its public meeting to consider reports and/or appendices which contain exempt information under Part 1 of Schedule 12A to the Local Government Act 1972 (as amended). The private meeting of the Cabinet is open only to Members of the Cabinet, other Councillors and Council officers.
Reports and/or appendices to decisions which the Cabinet will take at its private meeting are indicated in the list below, with the reasons for the decision being made in private. Any person is able to make representations to the Cabinet if he/she believes the decision should instead be made in the public Cabinet meeting. If you want to make such representations, please email committeeservices@maidstone.gov.uk. You will then be sent a response in reply to your representations. Both your representations and the Executive’s response will be published on the Council’s website at least 5 working days before the Cabinet meeting.
ACCESS TO CABINET REPORTS
Reports to be considered at the Cabinet’s public meeting will be available on the Council’s website (www.maidstone.gov.uk) a minimum of 5 working days before the meeting.
HOW CAN I CONTRIBUTE TO THE DECISION-MAKING PROCESS?
The Council actively encourages people to express their views on decisions it plans to make. This can be done by writing directly to the appropriate Officer or Cabinet Member (details of whom are shown in the list below).
Alternatively, the Cabinet are contactable via our website (www.maidstone.gov.uk) where you can submit a question to the Leader of the Council. There is also the opportunity to invite the Leader of the Council to speak at a function you may be organising.
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Decision Maker and Date of When Decision is Due to be Made: |
Title of Report and Brief Summary: |
Key Decision and reason (if applicable): |
Contact Officer: |
Public or Private (if Private the reason why) |
Documents to be submitted (other relevant documents may be submitted) |
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General Purposes Group
Due Date: Tuesday 9 Sep 2014
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Nominations to Outside Bodies
To consider nominations received for Outside Bodies
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Caroline Matthews carolinematthews@maidstone.gov.uk
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public
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Nominations to Outside Bodies
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Cabinet
Due Date: Wednesday 10 Sep 2014
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Strategic Housing Market Assessment Update
report seeking agreement to the key findings of the SHMA update
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KEY Reason: Policies, Plans, Strategies
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Sarah Anderton, Principal Planning Officer (Spatial Policy) sarahanderton@maidstone.gov.uk
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public
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Strategic Housing Market Assessment Update
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Cabinet
Due Date: Wednesday 10 Sep 2014
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Corporate Planning Timetable
report to set out the timetable for the development of the Strategic Plan and MTFS for 2015 onwards
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Angela Woodhouse, Head of Policy and Communications angelawoodhouse@maidstone.gov.uk
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public
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Corporate Planning Timetable
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Cabinet
Due Date: Wednesday 10 Sep 2014
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Key Performance Indicator Monitoring Quarter 1
Key Performance Indicator Monitoring Quarter 1
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Angela Woodhouse, Head of Policy and Communications angelawoodhouse@maidstone.gov.uk
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public
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Key Performance Indicator Monitoring Quarter 1
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Cabinet
Due Date: Wednesday 10 Sep 2014
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Budget Strategy 2015 16 Onwards
To give initial consideration to a Budget Strategy for 2015 16 and beyond.
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KEY Reason: Budget Reports
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Strategy 2015 16 Onwards
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Leader of the Council
Due Date: Friday 12 Sep 2014
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Irrecoverable Business Rates
To consider the outstanding business rates debts that have been identified for write off.
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KEY Reason: Expenditure > £250,000
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Stephen McGinnes stephenmcginnes@maidstone.gov.uk
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public
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Irrecoverable Business Rates Appendix A - Irrecoverable Business Rates
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Audit Committee
Due Date: Monday 15 Sep 2014
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External Auditor's Audit Findings Report 2013/14
External Auditor's Audit Findings Report 2013/14
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Paul Riley, Head of Finance & Customer Services
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public
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External Auditor's Audit Findings Report 2013/14
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Cabinet Member for Corporate Services
Due Date: Friday 26 Sep 2014
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Lease of Giddyhorn Lane Tennis Courts
Lease renewal to Maidstone Lawn Tennis Club of the tennis courts at Giddyhorn Lane Playing Fields
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Lucy Stroud
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Private because of commercially sensitive information.
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Lease of Giddyhorn Lane Tennis Courts
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Cabinet Member for Community and Leisure Services
Due Date: Before Saturday 27 Sep 2014
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Maidstone Play Strategy - A Strategy for Outdoor Equipped Play Areas 2014-2024
To consider the adoption of the Maidstone Play Strategy – A Strategy for Outdoor Equipped Play Areas 2014-2024 and the actions within the document
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KEY Reason: Expenditure > £250,000
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Jason Taylor, Parks and Leisure Manager
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public
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Maidstone Play Strategy - A Strategy for Outdoor Equipped Play Areas 2014-2024
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Cobtree Manor Estate Charity Committee
Due Date: Friday 3 Oct 2014
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Accounts 2013/14
Cobtree Manor Trust Accounts 2013/14
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Jason Taylor, Parks and Leisure Manager
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public
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Accounts 2013/14
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Cobtree Manor Estate Charity Committee
Due Date: Friday 3 Oct 2014
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Cobtree Visitor Centre
A report into the final design and contractor appointment for the construction of the visitor centre at Cobtree Manor Park
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KEY Reason: Expenditure > £250,000
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Joanna Joyce
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public with an exempt appendix
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Cobtree Visitor Centre Cobtree Visitor Centre
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Cobtree Manor Estate Charity Committee
Due Date: Friday 3 Oct 2014
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Cobtree Estate Progress Report
An update on work across the Cobtree Estate
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Joanna Joyce
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public
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Cobtree Estate Progress Report_Background Document Cobtree Estate Progress Report
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Cobtree Manor Estate Charity Committee
Due Date: Friday 3 Oct 2014
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Cobtree Manor Park Visitor Centre
An Appendix setting out the tenders for the running of the visitor centre.
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Joanna Joyce
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Private as it contains commercially sensitive information.
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Cobtree Manor Park Visitor Centre
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Cabinet
Due Date: Wednesday 8 Oct 2014
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Discretionary Housing Payment
Future policy for the award of discretionary housing payments.
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Stephen McGinnes stephenmcginnes@maidstone.gov.uk
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public
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Discretionary Housing Payment Appendix A - DHP Policy Appendix B - Equality Impact Assessment
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Cabinet
Due Date: Wednesday 8 Oct 2014
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Customer Service Improvement Strategy 2013-16: Progress and 2014/15 refresh
To consider the progress made on implementing the Customer Service Improvement Strategy in 2013/14 and the refresh of the Strategy for 2014/15.
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KEY Reason: Policies, Plans, Strategies
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Georgia Hawkes, Head of Business Improvement georgiahawkes@maidstone.gov.uk
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public
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Customer Service Improvement Strategy 2013-16 Channel Shift Strategy 2011 Customer Service Improvement Strategy 2013-16: Progress and 2014/15 refresh
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Cabinet
Due Date: Wednesday 8 Oct 2014
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Maidstone Enterprise Hub
Consideration of financing options
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KEY Reason: Expenditure > £250,000
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Karen Franek
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public
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Maidstone Enterprise Hub
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Cabinet
Due Date: Wednesday 12 Nov 2014
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Budget Monitoring 2nd Quarter 2014/15
Revenue and Capital budget monitoring update
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Monitoring 2nd Quarter 2014/15
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Cabinet
Due Date: Wednesday 12 Nov 2014
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Council Tax 2015 16 Collection Fund Adjustments
To agree the levels of Collection Fund adjustment
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KEY Reason: Budget Reports
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Paul Riley, Head of Finance & Customer Services
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public
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Council Tax 2015 16 Collection Fund Adjustments
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Cabinet
Due Date: Wednesday 12 Nov 2014
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Council Tax Tax Base 2015 16
To advise Members of the information currently available on the Tax Base for 2015 16 for Council Tax purposes.
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Paul Riley, Head of Finance & Customer Services
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public
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Council Tax Tax Base 2015 16
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Audit Committee
Due Date: Monday 24 Nov 2014
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Treasury Management Strategy Mid Year Performance 2014 15
This report sets out the activities of the Treasury Management Function for 2014 15 financial year in accordance with CIPFA's Code of Practice on Treasury Management issued in November 2009.
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Paul Riley, Head of Finance & Customer Services
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public
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Treasury Management Strategy Mid Year Performance 2014 15
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Audit Committee
Due Date: Monday 24 Nov 2014
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Treasury Management Strategy 2015 16
To consider future Treasury Management Strategy for 2015 16
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Paul Riley, Head of Finance & Customer Services
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public
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Treasury Management Strategy 2015 16
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Cabinet Member for Corporate Services
Due Date: Friday 28 Nov 2014
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Bankruptcy Policy for Council Tax and Business Rates Debt
The approach to be adopted by the council in collecting unpaid council tax and business rates through the use of bankruptcy proceedings.
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KEY Reason: Policies, Plans, Strategies
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Stephen McGinnes stephenmcginnes@maidstone.gov.uk
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public
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Bankruptcy Policy for Council Tax and Business Rates Debt
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Cabinet
Due Date: Wednesday 17 Dec 2014
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Budget Strategy 2015 16 Onwards
To agree a draft Council Tax and Budget Strategy for 2015 16 Onwards
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KEY Reason: Budget Reports
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Strategy 2015 16 Onwards
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Cabinet
Due Date: Wednesday 17 Dec 2014
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Budget Strategy 2015 16 Fees & Charges
To consider the appropriate level of fees and charges for 2015 16 for services where the Council raises income by charging the user of a service and where the setting of the fee to be charged is discretionary. The Council has adopted a policy on the setting of fees and charges to ensure that a rational approach is used that takes account of all factors and creates a result that supports the priorities set out in the strategic plan.
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KEY Reason: Fees & Charges
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Strategy 2015 16 Fees & Charges
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Cabinet
Due Date: Wednesday 11 Feb 2015
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Budget Strategy 2015 16 Onwards
Agree proposed General Fund revenue and capital estimates for 2015 16 and revised figures for 2014 15 in accordance with the Budget Strategy and Medium Term Financial and Capital Strategies and Projections, and the consequent level of Council Tax for submission to Council.
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KEY Reason: Expenditure > £250,000
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Strategy 2015 16 Onwards
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Cabinet
Due Date: Wednesday 11 Feb 2015
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Budget Monitoring 3rd Quarter 2014/15
Revenue and capital budget monitoring update
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Paul Riley, Head of Finance & Customer Services
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public
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Budget Monitoring 3rd Quarter 2014/15
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Cabinet
Due Date: Wednesday 11 Feb 2015
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Treasury Management Strategy 2015 16
Review Treasury Management for 2014 15 and consider future Treasury Management Strategy for 2015 16. This will include Prudential Borrowing limits and a proposed Approved Investment Strategy. These matters will be submitted to Council.
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KEY Reason: Expenditure > £250,000
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Paul Riley, Head of Finance & Customer Services
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public
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Treasury Management Strategy 2015 16
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Council
Due Date: Wednesday 25 Feb 2015
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Strategic Plan 2015/2020
This document sets out what the council wants to achieve and how it will be achieved.
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KEY Reason: Policy Framework Document
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Angela Woodhouse, Head of Policy and Communications angelawoodhouse@maidstone.gov.uk
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public
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Strategic Plan 2015/2020
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