Issue - meetings

The Leisure Manager presented his report seeking the Committee’s agreement to increasing the spending limits for Officers in relation to operational matters and emergency situations.  The Leisure Manager explained that the proposals would enable the Officers to best manage budgetary spend across the Estate, be more responsive to operational needs and emergency situations and deliver the best service to visitors.

The Committee agreed that the Officer spending limits should be increased but considered that the delegation to incur expenditure above the current spending limits should be exercised in consultation with the Chairman and Vice-Chairman of the Committee and be subject to the thresholds set out in the Council’s Contract Procedure Rules.  This would ensure checks and balances in the way that funds are expended.

RESOLVED:

1.  That Officer spending above £5,000 up to a limit of £10,000 plus VAT be approved in consultation with the Chairman and Vice-Chairman of the Committee and this should be accompanied by at least one written quote in advance of ordering.

2.  That in emergency situations this amount be increased to £15,000 plus VAT in consultation with the Chairman and Vice-Chairman of the Committee without the need to call a meeting of the Committee although this option is available to the Chairman should he/she consider it necessary.