Issue - meetings

Courier Run Review

Meeting: 08/02/2017 - Democracy Committee (Item 54)

54 Report of the Head of Policy and Resources - Courier Run Review pdf icon PDF 158 KB

Additional documents:

Minutes:

The Head of Policy and Communications introduced the report which presented options for possible savings to be made following a review of the courier service and printing costs. The report included the results of an all Member consultation on those options. The Committee was advised that an issue with the modern.gov app on the iPad had been resolved, allowing Members to access and annotate agendas on their devices.

 

In response to a question the Head of Policy and Communications explained that the option to share the use of the van with the Enforcement team was explored but had been turned down as Enforcement required full time use of a vehicle.

 

Members considered the results of the consultation and noted the following:

 

·  Option B – the use of iPads to access agenda papers – should be the aim of the Council. Towards that end, an annual review of the courier run and agenda printing should take place in order to capture changes in technology and future improvements which may assist in the transition.

 

·  Option E – to mix and match solutions from the other options – was considered the most appropriate way forward for the Committee at the time of the meeting. The proposed solution was that each Member would be asked their preference from three options, with confirmation to be sought from each in writing:

 

1.  To receive agendas by iPad only;

2.  To receive hard copies (with Officers to decide whether to send by courier run or post, whichever was the most cost effective for the print run at hand); or

3.  To have hard copies deposited in a pigeon hole for collection.

 

RESOLVED: That each Member be asked their preference from three options with regard to receiving agendas, with confirmation to be sought from each in writing:

 

1.  To receive agendas by iPad only;

2.  To receive hard copies (with Officers to decide whether to send by courier run or post, whichever was the most cost effective for the print run at hand); or

3.  To have hard copies deposited in a pigeon hole for collection.

 

For – 8  Against – 0    Abstain – 1