Agenda and draft minutes

Venue: Committee Room, Tonbridge and Malling Borough Council, Gibson Drive, Kings Hill

Contact: Yvonne Wilson  01732 375251

No. Item




The Chair welcomed everyone to the meeting, especially Penny Graham, the new Healthwatch representative on the Board and Mr Walsh, member of the public. 


Apologies had been received from the following Board members:


Cllr Roger Gough  Kent County Council

Lesley Bowles  Chief Officer for Housing, Health, Communities and Business, Sevenoaks District Council – Substitute, Hayley Brooks)

Reg Middleton  Finance Director, NHS WK CCG

Gail Arnold  Chief Operating Officer, NHS West Kent CCG

Dr Sanjay Singh  GP representative, NHS WK CCG

Julie Beilby  Chief Executive, Tonbridge & Malling Borough Council (TMBC) – Substitute, Jane Heeley

Cllr Annabelle Blackmore  Maidstone Borough Council

Gary Stevenson  Head of Environment & Street Scene, TWBC – Substitute, Tracey Beattie

Penny Southern  Director of Disabled Children, Adults, Learning Disability & Mental Health, KCC





There were none.





3.1  The minutes of the previous meeting were agreed.





4.1  The Chair, Bob Bowes reported on the following Action Points from previous meetings:

9/15: CCG formally recruited a GP, Dr Brynn Bird to the role of Clinical Lead for Children


11/15: Active Travel Strategies and Plans – Still awaiting feedback from the TWBC Officer who co-ordinated the Board report to be able to draft letter to MPs as agreed at the xx meeting. ACTION: TWBC. LTP4 Consultation due in May 2016.


4.2  The Chair reported that work was now underway to establish the Self Care Task & Finish Group including the identification of group membership; governance; tasks to support the delivery of the implementation plan and meeting dates. Progress update will be scheduled at a future Board meeting. ACTION: YW/T&F Group Chair


4.3  The Chair reported that the Frail Elderly Task & Finish Group had been established and met once since the last Board meeting. ACTION: YW/T&F Group Chair





The Chair read out the following report from the Kent HWB Chair on key issues from the Kent Board meeting:


5.1  The Board considered Kent’s Better Care Fund submission for 2016-17 and agreed that it should be signed off by the Chairman, working with the formal processes of the CCGs and local authority


5.2  As is usual at the March meeting, commissioning plans for the coming year were reviewed and approved. Plans were considered in the light of their compatibility with the Health and Wellbeing Strategy, their contribution to transformation and integration and fulfilment of the nine ‘must do’s’ in recent NHS England guidance


5.3  Proposals to enhance the operation of the JSNA, emerging from the September 2015 conference, were approved to be taken forward


5.4  The formal part of the meeting finished a little earlier than usual to allow Board members to undertake a full hour’s informal discussion of the implications of the STPs, in particular for the role of the Board. Options including a strong role for a reshaped Board in STP governance, and a strong role for the Integration Pioneer, were discussed. There were a variety of views but agreement that the Board must engage fully with the STP if it were not to see its relevance much reduced, and also that strong clinical engagement was vital.





6.1Ian Ayres, Accountable Officer, NHS WK CCG gave a presentation which provided the CCG’s perspective of the key drivers for change in the health service (and social care) arena; new requirements for planning and delivering services 2016 -2021; priorities and new models of care; local financial framework and the wider policy context.


6.2 Mr Ayres outlined the new requirement on health service stakeholders to establish stronger collaborative partnerships to deliver financial stability in the healthcare system based on the reversal of the separation of the commissioning and provider functions (which had been the thrust of healthcare policy and practice for more than 20 years) and development of new service models. Across the country, 44 planning ‘footprints’ (defined geographic areas) are now the focus for the creation of a ‘place based’ Sustainability and Transformation Plan (STP) that sets out the steps for delivering balanced finances for the whole system by 2021. STP must be submitted by June 2016. Each organisation in the system must also produce a 1 year Operational Plan that relates to the overarching STP. Operational Plans must be submitted by April 2016. Mr Ayres highlighted the financial challenges facing the NHS including delivering £22billion efficiency savings. ‘System leaders’ have now been agreed in each of the ‘footprint’ areas. The planning footprint is Kent and Medway. The system leader is Glen Douglas CEO, Maidstone & Tunbridge Wells NHS Provider Trust.


6.3  Mr Ayres outlined NHS England’s objectives for 2016/17 – which placed strong emphasis on tackling inequalities, addressing poor outcomes, driving improvements in quality of care and experience of care, and prevention of ill health and support for people to live healthier lives. Mr Ayres emphasised that the role of the Health and Wellbeing Board and contribution of partners across the local authorities in West Kent and community sector was vital in delivering these ambitions and the local priorities expressed in the Health and Wellbeing Strategy and West Kent profile. Mr Ayres also explained that the CCG was committed to working with KCC on the Integration Pioneer framework.


6.4  Mr Ayres concluded his presentation by directing Board members to pp10-12 and 14, 15 of the accompanying presentation which reflected the national context and the CCGs local priority themes, population groups and financial matters:


·  Nine must do’s for 2016/17  NHS England Planning Guidance

·  Planning Priority Themes (including working with local councils; Frailty; Dementia; avoiding the need for Urgent Care – which links with WK HWB work streams around self-care, social prescribing and the Frail and Elderly

·  NHS WK CCG allocations and Draft Financial Framework



6.5  Points shared in discussion included:


·  Caution, not to underestimate the scale of challenges facing the NHS (£22bn savings) as this has never a requirement

·  Need for the public to better understand that hospital/health services will look radically different in the future

·  Devolution is another factor of which to be mindful

·  Acknowledgement of the scale of challenges facing health and other partners and particularly in light of local appreciation of the change in the character of  ...  view the full minutes text for item 6.





7.1  The Chair introduced Andrew Holmes DWP and Satnam Kaur, TMBC who were invited to present the two main areas of the report’s focus, welfare and work related measures, housing measures and potential impact. The Chair invited Board members to assess any likely responses in relation to the Board’s ability to “control; influence and affect any change”.


7.2  Andrew Holmes reflected on the challenges facing DWP and its customers in light of the Government’s Welfare Reforms which requires public bodies like DWP to do more but with fewer resources. DWP was now looking at ways of increasing effectiveness, making better linkages with health and building relationships that might assist the clients/patients who were often accessing both services. Mr Holmes emphasised that DWP was not looking to interfere with the patient-GP relationship or GP decisions. DWP is interested in creating better understanding about other support available to help patients back to work.


7.3  Mr Holmes outlined initiatives being trialled in other parts of the County with partners including the CAB; the promotion of better use of the ‘Fit Note’ and other developments including JobcentrePlus participation in GP training programmes which was seeking to enable better outcomes.


7.4  Comments and questions in discussion included:


·  Format of previous Protected Learning Time Event with Jobcentre Plus had not been successful, different approach to strategic discussions needed

·  Acknowledgement required that there were no ‘simple solutions’; change likely not to happen using ‘traditional’ methods – role for therapy; third sector ‘unofficial’ sector also has an important role to play and sustainable funding principles/arrangements were key

·  When considering the potentially complex circumstances of patients/JobCentrePlus clients opportunities for building confidence, skills in ‘alternative routes’ to work were needed

·  Need to consider external funding resources e.g., ‘Tomorrow’s People’ Project in MBC; Building Better Opportunities Fund to create opportunities for people furthest away from the jobs market that helps with skills development and to bridge the divide between work and ill health in its different forms. 12/05/2016 decision on external funding for Kent districts. (AB)


·  WK HWB and local GPs interested in and committed to developing approaches to Social Prescribing as in other areas this was helping individuals and communities establish a sense of belonging and cohesion. Important to recognise strong local interest in this (recent events at which pioneer,  Sir Sam Everington spoke was evidence of this). Recognition this was chance to release resources.


7.5  Satnam Kaur, Chief Housing Officer at TMBC presented those sections of the report outlined in pp5 -11, which considered the links between the welfare and housing reform measures and health. Ms Kaur summarised the main issues as follows and emphasised the interconnectedness of the new measures:


·  Fundamental shift in the approach to housing need

·  Pledges in relation to Home Ownership

·  New definitions of Affordable Housing

·  Expansion of ‘Starter Homes’

·  Wider housing market conditions were set to have local impact (Rising Property Prices and Rental levels)

·  Changes within the Social Housing sector (end to life-time tenancies; extension of Right To Buy; introduction of Pay  ...  view the full minutes text for item 7.




8.1  Stephanie Holt, Head of Countryside, Leisure and Sport at Kent County Council, gave a short presentation on the  work carried out to date to develop a comprehensive picture of the plans and needs linked to the development and delivery of housing and economic growth which also includes associated infrastructure such as roads, rail, public services (including health facilities).


8.2  Ms Holt explained how the GIF had been developed to date covering the period up to 2031, with full endorsement from Kent County Council in July  2015 and Kent leaders in September of the same year. The GIF was intended to identify infrastructure priorities and inform a sustainable approach to funding infrastructure. A 10 point action plan has been created to enable a framework for sustainable and effective approach to planning, investing and delivering infrastructure that supports growth.


8.3  Ms Holt outlined the importance of securing the Health and Wellbeing Board support to strengthen the health and social care information within the existing Framework document and refine the evidence base. Ms Holt explained that in time, the GIF will provide an essential tool capable of informing conversations about growth across the County; inward investment and in helping to situate Kent’s position in relation to the capital and region-wide.


8.4  Board members suggested the following useful information sources be accessed:


·  CCG Business Intelligence Unit

·  CCG GP data set out in the Quality Outcomes Framework

·  Sustainability and Transformation Plan – when produced

·  West Kent Health and Wellbeing profile

·  Respective local authorities




a)  That the report recommendations are duly noted by the WK HWB

b)  Ms Holt invited to make contact with each borough planning department, and CCG Business Intelligence Unit





9.1  Jane Heeley, Task & Finish Group chair introduced the report on the work carried out to address obesity at a population level in West Kent. Ms Heeley reported to the Board that the comprehensive review included a detailed mapping exercise and assessment of the Strategic Action Plan for Healthy Weight. This work had been undertaken by the Task & Finish Group members, supported by a wider group of colleagues who have been consulted on the proposed actions to address obesity.


9.2  Ms Heeley explained that the report included three appendices (the mapping exercise; a report on the local contribution to the Public Health England Change4Life campaign with a sample selection of resources used on display for Board members to view). The strategic action plan had been updated and outlined the intention of the Task & Finish Group to develop the ‘total place’ principle/approach endorsed by the Board to future work.


9.3  Ms Heeley explained that the mapping template (appendix 1) is organised around four main themes under which suggested actions, partner agencies, timescale, funding and additional effort required to ensure outcomes are set out:


Theme 1 – Environmental and Social Causes of unhealthy weight;

Theme 2 – Give every child the best start in life and into adulthood;

Theme 3 – Develop a confident workforce skilled in promoting healthy weight; and

Theme 4 – Provide support to people who want to lose weight.

Ms Heeley advised the Board of a particular area of major concern around Theme 3  - development of workforce skills to provide brief interventions and implement ‘making every contact count’- and explained that this delivery action requires a focus by all partners.


9.4  Ms Heeley advised Board members that The Task & Finish Group had recently signed up to the Community of Interest for this research project recently commissioned by PHE, Local Government Association and the Association of Directors of Public Health.  This is a three year programme exploring with local authorities and other partners what a whole systems approach to tackling obesity might look like on the ground.  The goal is to produce a draft road map by the autumn of this year and publish it in final form by September 2018. Ms Heeley commended the review to the Board and invited consideration on the recommendations at section 5 of the report

9.5  Responses from Board members:

·  The Chair welcomed the review of work and thanked Task & Finish Group members, the Board’s Obesity Champion and Jane Heeley. The issues highlighted in the review report and appendices now needed to be addressed.

·  Workforce development issues were vital to the success of this and other areas of the WK HWB work, and is acknowledged as a priority area of work.

·  The Task & Finish Group was asked to give greater consideration to interventions designed to promote better engagement with local people (particularly with sections of communities who were ‘seldom heard)’ and to encourage active and empowered communities.

9.6  RESOLVED: That the Board accept the recommendations set out in the report:

a)  Approve  ...  view the full minutes text for item 9.




10.1Future Agenda Item


Development of Local Children’s Partnership Groups agreed as an agenda at the June meeting. Thom Wilson (Head of Strategic Commissioning, Children’s Social Care, Health & Wellbeing, KCC) and the four local Chairs to be invited to present a report.


10.2 Re-Election of Chair and Vice-Chair


The Chair advised the Board that the current Terms of Reference made provision  for the re-election of its officers annually and that this would be done at the June meeting. Bob Bowes reported that he would seek re-selection to the position of WK HWB Chair.


10.3 New NHS West Kent CCG Primary Care Committee: Recruitment Lay Member


Chair Bob Bowes reported that NHS West Kent CCG had taken on co-commissioning of GP services and had set up a new Primary Care Committee on which the CCG was seeking lay and independent members on this body which would drive developments in new approaches to primary care. A formal invitation to join the new Primary Care Committee was extended to a member of the WK HWB. The CCG was seeking an individual with an interest in developing out of hospital services





Tuesday 21 June – Maidstone Borough Council.