Agenda and minutes
Venue: Town Hall, High Street, Maidstone
Contact: Ezzie Tunnicliff 01622 602272
Apologies for Absence
It was noted that apologies for absence had been received from Councillors Cuming and Greer.
Notification of Substitute Members
It was noted that Councillor Spooner was substituting for Councillor Cuming.
There were no urgent items.
Notification of Visiting Members
It was noted that Councillor McKay was present as a Visiting Member and indicated his wish to speak on Agenda Item 12 – Key Performance Indicator Update Quarter 4.
Disclosures by Members and Officers
There were no disclosures by Members or Officers.
Disclosures of Lobbying
There were no disclosures of lobbying.
RESOLVED: That the items on the agenda be taken in public as proposed.
RESOLVED: That the minutes of the meeting held on 6 March 2018 be approved as a correct record and signed.
Presentation of Petitions
There were no petitions.
Question and answer session for members of the public
There were no questions from members of the public.
The Committee considered the Committee Work Programme for 2018/19.
Chairman suggested that as part of the Committee’s work going
forward that they review a number of areas which would include the
Arts, Sports, Accessibility and a Fundraising Strategy.
In response to a question from the Committee Ms Hudd, the Head of Regeneration and Economic Development, advised that a decision had been made in March 2018 by the Committee to ban the use and release of sky lanterns. This included a recommendation to contact Parish Councils within the Borough to encourage them to introduce a similar ban and Ms Hudd undertook to follow this up and advise Members whether there had been any feedback from the Parishes. It was also noted that an information campaign had been launched by the Communications Team to discourage the use of sky lanterns.
The Committee asked for the following items to be put on the Committee Work Programme:-
Pride Week Event – that a report be brought in November 2018 on proposals for a Pride Week Event in the town centre to be funded externally.
It was noted that Officers were looking at the feasibility of being able to fly a Pride flag at the Town Hall in July.
Review of Play Areas – It was noted that Boxley Parish Council had agreed to provide ongoing funding for the Franklin Drive Play Area.
Officers confirmed that a report on play areas would only come to the Committee when there were plans to close any of them down.
Sports Facilities and Playing Pitch Strategies – It was noted that a report would be presented to the Strategic Planning, Sustainability and Transportation Committee in July and would then come to this Committee in September to enable Members to make comments back to Strategic Planning, Sustainability and Transportation Committee for their meeting on 11th September.
RESOLVED: That the Committee Work Programme be noted with additional items agreed by the Committee.
Mr Alex Munden, the Information and Corporate Policy Officer presented the Key Performance Indicator Quarter 4 Update Report to the Committee.
It was highlighted to the Committee that:
69.6% of all available tickets were sold during
Quarter 4 by the Hazlitt Theatre against a target of 50%.
2,924 students benefitted from the museum’s
educational service against a target of 2,085.
The Leisure Centre had 200,794 visitors during
Quarter 4 against a target of 181,094.
response to a question from the Committee, Ms Hudd, the Head of
Regeneration and Economic Development replied that visitor figures
for museums were declining on a national basis and the only ones
bucking the trend were those who received government funding.
Ms Hudd also advised that figures for the outreach service that the Museum provided to schools was not included in the visitor numbers.
Committee were keen for Officers to find a way to better illustrate
the footfall of the Museum which should include the outreach
activities but separate out the TIC enquiries. Ms Hudd would liaise with the Chairman and
Vice-Chairman on the methodology for the Performance
The summary of performance for Quarter 4 of 2017/18
for Key Performance Indicators (KPIs) be
The Head of Regeneration and Economic Development
arrange an All Member Briefing to showcase the Museum and explain
the 20 year plan.
Miss Ellie Dunnet, the Head of Finance, presented the Fourth Quarter Budget Monitoring Report to the Committee.
It was highlighted to the Committee that there was an overall under spend of £125,398.
In response to a question from the Committee, Miss Dunnett undertook to give further information by email on what the £31,350 for Green spaces related to under the Carry Forward of Grants 2017/18 to 2018/19.
Chairman suggested that a figure of up to £75,000 from the
under spend should be applied for through the Policy and Resources
Committee to review a number of areas which would include the Arts,
Sports, Accessibility and a Fundraising Strategy.
That the Committee notes the revenue resources to be carried
That the Committee notes the slippage within the capital programme
in 2018/19, detailed at Appendix 3 to the report.
That the Committee recommends to Policy and Resources Committee
that up to £75,000 of the current under spend be utilised to
fund a series of reviews.
Duration of Meeting
6.30 p.m. to 7.50 p.m.