Contact your Parish Council
DEMOCRACY AND GENERAL PURPOSES COMMITTEE |
4 SEPTEMBER 2019 |
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Nominations to Outside Bodies |
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Final Decision-Maker |
Democracy and General Purposes Committee
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Lead Head of Service |
Angela Woodhouse, Head of Policy, Communications and Governance
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Lead Officer and Report Author |
Mike Nash, Democratic Services Officer |
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Classification |
Public
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Wards affected |
All
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Executive Summary |
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Nominations have been received for Council Representative positions on the Allington Millennium Green Trust and Relief in Need Charities. These nominations are to be considered by the Democracy and General Purposes (D&GP) Committee.
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Purpose of Report
Decision
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This report makes the following recommendations to this Committee: |
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That the Committee consider the nominations received for positions on the Allington Millennium Green Trust and Relief in Need Charities and makes an appointment if appropriate.
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Timetable |
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Meeting |
Date |
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Democracy and General Purposes Committee |
4 September 2019 |
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Nominations to Outside Bodies |
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1. CROSS-CUTTING ISSUES AND IMPLICATIONS
Issue |
Implications |
Sign-off |
Impact on Corporate Priorities |
We do not expect the recommendations will by themselves materially affect achievement of corporate priorities. |
Democratic Services Officer |
Cross Cutting Objectives |
Each organisation has a different remit and will contribute to the cross-cutting objectives in various ways. |
Democratic Services Officer |
Risk Management |
There are no significant risks associated with the appointment of Council Representatives. |
Democratic Services Officer |
Financial |
The proposals set out in the recommendation are all within already approved budgetary headings and so need no new funding for implementation. |
Democratic Services Officer |
Staffing |
We will deliver the recommendations with our current staffing. |
Democratic Services Officer |
Legal |
Under the Council’s Constitution it is a function of the Democracy and General Purposes Committee to appoint Members to the outside bodies assigned to the Committee. The outside bodies identified in the report are so assigned. |
Team Leader (Corporate Governance), MKLS |
Privacy and Data Protection |
There are no specific privacy or data protection issues to address. |
Team Leader (Corporate Governance), MKLS |
Equalities |
The recommendations do not propose a change in service and therefore will not require an equalities impact assessment. |
Equalities and Corporate Policy Officer |
Public Health
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No implications. |
Democratic Services Officer |
Crime and Disorder |
No implications. |
Democratic Services Officer |
Procurement |
No implications. |
Democratic Services Officer |
2. INTRODUCTION AND BACKGROUND
2.1 Following the advertisement of Council Representative vacancies, nominations have been received for the Allington Millennium Green Trust and Relief in Need Charities.
Allington Millennium Green Trust
2.2 There is currently a vacancy on the Allington Millennium Green Trust, as Councillor Dan Daley’s term of office expired on 2 August 2019.
2.3 At its meeting on 3 July 2019, the D&GP Committee stated that, following a boundary review, the Allington Millennium Green Trust was located in Bridge Ward. The D&GP Committee queried whether the Council Representative position should therefore be restricted to only Allington Ward Members.
2.4 Confirmation has been received from the Allington Millennium Green Trust that there is no requirement for an Allington Ward Member to hold this position, however, when this position was advertised to all Councillors, the only nomination received was from an Allington Ward Member. A nomination form has been attached as an appendix to this report.
2.5 If an appointment is made, the term of office for this position will be from 5 September 2019 to 4 September 2023.
Relief in Need Charities
2.6 There is an upcoming vacancy on the Relief in Need Charities, as the position currently held by Ms Daphne Parvin is due to expire on 2 November 2019.
2.7 This vacancy was advertised to all Councillors, while Ms Parvin was also invited to put herself forward for a further term of office.
2.8 No nominations were received from current MBC Councillors, however, Ms Parvin has stated that she is willing to continue in the role for another term. No nomination form has been attached to this report, however, the Committee are asked to consider appointing Ms Parvin to this position.
2.9 If an appointment is made by the D&GP Committee at its meeting on 4 September 2019, the term of office for this position will be from 3 November 2019 to 2 November 2023.
3. AVAILABLE OPTIONS
3.1 The Committee could do nothing. This is not recommended as it would mean that no additional Council Representatives are appointed to Outside Bodies. This could damage the relationships that the Council fosters with these organisations.
3.2 The Committee could appoint to the various Outside Bodies as appropriate.
4. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
4.1 Option 3.2 is recommended as there is a need to ensure that these vacancies are filled as soon as possible.
5. RISK
5.1 There are no significant risks associated with the appointment of Council Representatives.
6. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
6.1 All Committees responsible for appointing Council Representatives to Outside Bodies considered a report in July 2019. These reports summarised the current status of Outside Bodies including appointments, nominations and outstanding vacancies.
6.2 All Councillors have been emailed to advertise the vacancies on Outside Bodies.
7. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
7.1 Relevant Outside Bodies will be contacted to inform them of any appointments made by the Committee.
8. REPORT APPENDICES
The following documents are to be published with this report and form part of the report:
· Appendix 1: Nomination Form - Cllr Daley - Allington Millennium Green Trust
9. BACKGROUND PAPERS
None.