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Minutes 14/08/2013, 18.30

MAIDSTONE BOROUGH COUNCIL

Cabinet

Minutes of the meeting held on 14 August 2013

Present:

Councillor Garland (Chairman), and

Councillors Greer, Moss, Paine, Mrs Ring and J.A. Wilson

Also Present:

Councillor English

<AI1>

53. Apologies for Absence

There were no apologies for absence.

</AI1>

<AI2>

54. Urgent Items

There were no urgent items.

</AI2>

<AI3>

55. Notification of Visiting Members

Councillor English was in attendance.

</AI3>

<AI4>

56. Disclosures by Members and Officers

There were no disclosures by Members or Officers.

</AI4>

<AI5>

57. Disclosures of lobbying

Councillor Mrs Ring declared that she had been lobbied in connection with Agenda Item 10 � Mote Cricket Ground.

</AI5>

<AI6>

58. Exempt Items

RESOLVED: That the Items on the Agenda be taken in public as proposed.

</AI6>

<AI7>

59. Minutes of the Meeting held on 10 July 2013

RESOLVED: That the Minutes of the Meeting held on 10 July 2013 be approved as a correct record and signed.

</AI7>

<AI8>

60. Local Code of Corporate Governance

DECISION MADE:

1. That the Local Code of Corporate Governance, as set out at Appendix A to the report of the Chief Executive, be agreed.

2. That the Local Code of Corporate Governance be amended, at the appropriate time, to reflect any decision with regard to changes to the Locality Board.

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=719

</AI8>

<AI9>

61. Draft Annual Governance Statement 2012/13

DECISION MADE:� That the Draft Annual Governance Statement 2012/13, as attached at Appendix A to the report of the Chief Executive, be agreed for sign off by the Leader and Chief Executive.

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=720

</AI9>

<AI10>

62. Mote Cricket Ground

DECISION MADE:

1. That formal consent is given to the advancement of the land shown shaded on the attached plan, being part of the Mote Cricket Ground, to Trustees appointed by and representing Mote Cricket Club to enable it to be sold to fund the facilities at the cricket ground.

2. That the Head of Legal Services be authorised to enter into an agreement to put this into effect and to enter into an agreement whereby the Cricket Ground trustees agree to relax the restrictive covenant which the Cricket Ground has the benefit of and which currently prevents Mote Park being used for anything other than open space without the consent of the Trustees (save for that part of Mote Park, excluding the leisure centre and its curtilage, which falls within 100 metres of the cricket ground).

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=721

</AI10>

<AI11>

63. Budget Monitoring - First Quarter 2013/14

DECISION MADE:

1. That the satisfactory revenue position at the end of the first quarter 2013/14 be noted.��

��

2. That the use of �0.75m of the Housing Grant capital budget as set out in paragraph 1.7.4 of the report of the Head of Finance and Resources be agreed.

1. That the use of the excess budget from the High Street regeneration on another town centre regeneration scheme be agreed in principle and delegated final approval be given to the Cabinet Member for Economic and Commercial Development, subject to the resources being surplus and provision of a suitable economic impact assessment of the proposed replacement scheme.

2. That the slippage of other capital resources, as set out in paragraph 1.7.5 of the report of the Head of Finance and Resources be agreed.

3. That the detail in the report of the Head of Finance and Resources on the collection fund, general fund balances and treasury management activity be noted.

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=722

</AI11>

<AI12>

64. Corporate Planning Timetable

DECISION MADE:

1. That the Strategic Plan be updated for 2014/15 to include:-

� � A review of all the outcomes and associated actions;

� � A refresh of our priorities aligned to budget strategy;

� � An update of performance against the Key Performance indicators;

� � An update of what was achieved in the year (in 2013/14 we�);

� � Commentary on the results of the residents survey and any actions to be undertaken;

� � An update to any local or national context where relevant; and

� � An update to the foreword.

2. That the corporate planning timetable, as set out below, be agreed:-

Date	Action
August � November 2013	� Review of the Strategic Plan and Medium Term Financial Strategy (MTFS) at Cabinet Away Days. � Assessment of progress against priorities and outcomes � Prioritisation exercise with Cabinet � Informal discussions with Cabinet � Meetings with Heads of Service and officers � Identification of savings and growth items � Scrutiny Budget Working group to look at proposals � Review of strategic risk management � Revised Communication and Engagement Strategy
September to October 2013	� Budget Consultation � Resident Survey � Corporate Peer Challenge
December 2013	� Updated Strategic Plan and MTFS agreed for consultation by Cabinet � Service Managers draft service plans
January 2014	� Strategic Leadership and Corporate Services Overview and Scrutiny Committee consider updated Strategic Plan and Medium Term Financial Strategy and make recommendations to Cabinet
February 2014	� Cabinet consider Strategic Plan and Medium Term Financial Strategy and recommend to Council
February 2014	� Council agree and adopt the Strategic Plan and Medium Term Financial Strategy � Service Managers to finalise service plans
April 2014	� Implementation of the Updated Strategic Plan and Medium Term Financial Strategy � All staff appraisals

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=723

</AI12>

<AI13>

65. Quarter 1 Performance Report 2013/14

DECISION MADE:

1. That the progress and out-turns of the KPIs, as set out at Appendix A to the report of the Head of Policy and Communications, and that definitions are included for reference at Appendix B to the report of the Head of Policy and Communications be noted.

2. That the areas where performance is strong and on track to achieve annual targets be noted.

3. That the areas where performance has declined and performance requires further monitoring be noted.

4. That the Action Plan, attached at Appendix C to the report of the Head of Policy and Communications, to address the decline in the overall employment rate which is key to the achievement of the priority �For Maidstone to have a growing economy (reported in the Strategic Plan Annual Performance Report, June 2013) be agreed.

To view full details of this decision, please click here:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=724

</AI13>

<AI14>

66. Duration of Meeting

6.30 p.m. to 6.59 p.m.

</AI14>

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