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you wish to refer any decisions contained in these minutes to Policy and
Resources Committee, please submit a Decision Referral Form, signed by three
Councillors, to the Head of Policy and Communications by: 1 May
Should you wish to refer any decisions contained in these minutes to Policy and Resources Committee, please submit a Decision Referral Form, signed by three Councillors, to the Head of Policy and Communications by: 1 May 2018
MAIDSTONE BOROUGH COUNCIL
COMMUNITIES, HOUSING AND ENVIRONMENT COMMITTEE
Minutes of the meeting held on Tuesday 17 April 2018
Councillors Barned (Chairman), M Burton, Field, Joy, D Mortimer, Perry, Mrs Ring, Mrs Robertson and Springett
It was noted that apologies had been received from Councillor Garten.
The following Substitute Members were noted:-
· Councillor Mrs Springett for Councillor Garten
· Councillor Perry for Councillor Webster
There were no urgent items.
There were no Visiting Members.
There were no disclosures by Members and Officers.
There were no disclosures of lobbying.
RESOLVED: That the agenda items be taken in public as proposed.
RESOLVED: That the Minutes of the meeting held on 30 March 2018 be approved as a correct record and signed.
There were no petitions.
There were no questions from members of the public.
The Committee considered the Reference from Strategic Planning, Sustainability and Transportation Committee.
The following comments were made by Members:-
That the Gypsy, Roma and Traveller community were not segregated
into isolated rural locations within the Borough.
That representatives from the Gypsy, Roma and Traveller Community
should be invited to attend a meeting of this Committee to advise on what their
vision for the future would be.
RESOLVED: That the Committee consider the operational housing aspects of the reference in consultation with the Strategic Planning, Sustainability and Transportation Committee.
Voting: For: 8 Against: 0 Abstentions: 1
The Committee considered the report of Ms Anna Collier, the
Policy and Information Manager which set out key performance indicators for
In response to questions by Members, Officers advised:-
That in terms of the target for ‘Households living in nightly
paid temporary accommodation last night of the month’, this was set for the
last night of the month due to historic government data requirements.
That the target for ‘percentage spend and allocation of disabled
facilities grant’ was set at 100% but as this was a rolling programme of works,
sometimes the funds were not spent within the same financial year as they were
requested and would roll over to the next year.
· That the target for ‘the percentage of fly tips with evidential value which resulted in enforcement action’ had been set at 20% as this was a new target last year and Officers did not have baseline data to back it up. As the team was not yet fully staffed, there was not sufficient time to fully assess the service delivery.
That the target for ‘what percentage of all homes are delivered
as affordable homes’ should not be included due to the fact that different
areas create different outcomes.
That a target for ‘the number of eligible applicants for
sheltered accommodation’ not be included as the KCC contract with the current
provider had expired at the end of March and a review was being carried out at
the moment so it was not practicable to have this as a target.
That should the target for ‘recycling rates’ be given a stretch
target, this could result in the target not being met in the majority of cases
due to the complexities surrounding recycling.
1) That the key performance indicators be agreed
subject to the
change identified by this Committee for 2018-19 which cover the
three action areas prioritised in the refreshed Strategic Plan.
the target for ‘number of litter reports attended to’ should be
changed to a percentage (but will include expected outcome)
Voting: For: 5 Against: 2 Abstentions: 1
The Committee considered the report of Mr Matt Roberts, the Community Partnerships and Resilience Manager, which provided an update on the tendering process that had been due to begin in January but had been delayed due to the impact of the flooding which occurred in the Town Hall.
Mr Roberts advised that a Consultant had been commissioned to look for another suitable location to relocate the CCTV equipment and an update on this would be reported to Members at the June Committee meeting.
In response to questions from Members, Mr Roberts advised that the cost of the shared infrastructure had yet to be explored and the merged desk approach would be the Council’s cost to bear alone. Finally the shared service agreement still needed to be explored and would also be reported back to Members at the June meeting.
However, if the Council were to stay within with the existing agreement then there would be some minor savings.
The Director of Regeneration and Place, Mr William Cornall also confirmed that a fully worked up proposal would come back to the Committee in the Summer.
In view of this, Members did not feel that they could consider the item until a fully costed option had been presented to them.
RESOLVED: That Option 1 be adopted as set out
in the report of the Community Partnerships and Resilience Manager until a
fully costed proposal had been brought forward to the Committee.
Mr John Littlemore, the Head of Housing and Community Services introduced his report on the Homelessness Reduction Act which reviewed the preparations for the implementation of the Act.
In response to questions from Members, Mr Littlemore advised that:-
Indications so far from central government had been positive
about the steps taken by the Council to implement the Act, and that grants had
already been received and were likely to continue.
There was a process for early notification to the Council when a
landlord is due to evict a tenant.
That there was due to be a change in the advice given regarding
That central government had acknowledged that there was an
increase in rough sleepers and had increased the grant available to Councils to
deal with this problem.
1) That the Committee notes the progress made towards
implementing the Homelessness Reduction Act.
Officers discuss the process with central government for applications to the
fund for rough sleepers and explore with appropriate partners the preparation
of the bid against the criteria and report back on progress to this Committee.
6.30 p.m. to 8.15 p.m.