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STRATEGIC PLANNING AND INFRASTRUCTURE COMMITTEE

6 JULY 2021

 

Chairmanship of the Maidstone Joint Transportation Board

 

Final Decision-Maker

Strategic Planning and Infrastructure Committee

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

Lead Officer and Report Author

Ryan OíConnell, Democratic and Electoral Services Manager

Oliviya Parfitt, Democratic Services Officer

Classification

Public

Wards affected

All

 

Executive Summary

 

To appoint the Vice-Chairman, or another Member of the Committee, as Chairman of the Maidstone Joint Transportation Board (MJTB) for the Municipal Year 2021/22, as the Chairman of the Committee is automatically a Member of the Board in their capacity as a County Councillor.

 

Purpose of Report

 

Decision

 

 

This report makes the following recommendations to this Committee:

1.   That the Vice-Chairman of the Committee be appointed as the Chairman of the Maidstone Joint Transportation Board for the 2021/22 Municipal Year.

 

 

Timetable

Meeting

Date

Strategic Planning and Infrastructure Committee

6 July 2021



Chairmanship of the Maidstone Joint Transportation Board

 

1.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

The four Strategic Plan objectives are:

 

         Embracing Growth and Enabling Infrastructure

         Safe, Clean and Green

         Homes and Communities

         A Thriving Place

 

This report ensures that the Borough Council is following good governance arrangements to secure the above objectives.

Democratic and Electoral Services Manager

Cross Cutting Objectives

The four cross-cutting objectives are:

 

         Heritage is Respected

         Health Inequalities are Addressed and Reduced

         Deprivation is reduced and Social Mobility is Improved

         Biodiversity and Environmental Sustainability is respected

 

This report ensures that the Borough Council is meeting these cross-cutting objectives through good governance arrangements.

 

Democratic and Electoral Services Manager

Risk Management

See Section 5 of the report.

 

Democratic and Electoral Services Manager

Financial

No impact identified.

Democratic and Electoral Services Manager

Staffing

No impact identified.

Democratic and Electoral Services Manager

Legal

         In accepting the recommendation, the committee must be satisfied that the appointment of the Vice Chair of the Joint Transportation Board (JTB) to the role of Chair of the JTB is in accordance with the provisions of the Councilís Constitution. Part 2, Section 2.2.2 of the Council Constitution states that the role of the Chair of the Strategic Planning and Infrastructure Committee is to chair the JTB with KCC in alternative years and to be Vice Chairman in others.

 

         Acting on the recommendations is within the Councilís powers as set out within Part 2 of the Constitution.

Team Leader Corporate Governance Team

Privacy and Data Protection

No impact identified.

Democratic and Electoral Services Manager

Equalities

No impact identified.

Democratic and Electoral Services Manager

Public Health

 

 

No impact identified.

Democratic and Electoral Services Manager

Crime and Disorder

No impact identified.

Democratic and Electoral Services Manager

Procurement

No impact identified.

Democratic and Electoral Services Manager

 

2.††††† INTRODUCTION AND BACKGROUND

 

2.1     The Membership of the Maidstone Joint Transportation Board (MJTB) is comprised of nine Borough Councillors, nine Kent County Councillors and two Parish Council representatives.

 

2.2     The Councilís Strategic Planning and Infrastructure (SPI) Committee and the Kent County Council Cabinet Member for Highways and Transport are the respective decision makers to which the MJTB can make recommendations and/or representations.†

 

2.3     As per the Borough Councilís Constitution, part of the role of the Chairman of the SPI Committee is;

 

ĎTo chair the Joint Transportation Board with Kent County Council in alternate years and be Vice-Chairman in othersí.

 

(This can be found in Part 2 Ė Responsibility for Functions, 2.2 Committees of the Council, of the Maidstone Borough Council Constitution).† ††

 

2.4     At the 8 June 2021 meeting of the Committee, Councillor Paul Cooper was elected as Chairman for the 2021/22 Municipal Year; however, Councillor Cooper is automatically a Member of the MJTB due to his position as a County Councillor. However, the responsibility for Chairmanship for the current Municipal Year rests with the Borough Council.

 

2.5     Therefore, to avoid any perceived conflict of interest arising from a KCC appointed Member conducting an MBC role, it is recommended that the Chairmanship of the JTB be delegated to the Vice-Chairman.

 

2.6     As there is a cross-over between the functions of this Committee and the MJTB, the Vice-Chairman is the most appropriate choice for the delegation as they have responsibilities across both this Committee and the MJTB. For example, attending and being involved in the agenda setting process and briefing meetings for this Committee, and to act on behalf of the Chairman when necessary to fulfil the duties associated with and arising from Chairmanship of the Committee.

 

 

3.   AVAILABLE OPTIONS

 

3.1     Option 1 - Do nothing. Not recommended, as the Chairman of the Strategic Planning and Infrastructure Committee is automatically a Member of the MJTB as a County Councillor. It would not be clear whether the Chairman was speaking as a Borough and/or County Member during meetings of the Board, which would be a conflict of interest.

 

3.2     Option 2 - Elect another Committee Member to become the Chairman of the MJTB. This is not the preferred option, for the reasons set out in 2.6.

 

3.3     Option 3 - The Vice-Chairman of the Committee be appointed as the Chairman of the MJTB for the 2021/22 Municipal Year. This is the preferred option, as set out in 2.6.

 

 

4.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1     Option 3 is the preferred option, due to the reasons outlined in 3.3.

 

 

5.       RISK

5.1 The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Councilís Risk Management Framework. We are satisfied that the risks associated are within the Councilís risk appetite and will be managed as per the Policy.

 

6.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

6.1     Not applicable.

 

 

7.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

7.1     Depending on the Committeeís agreement, the Member appointed as the Chairman of the MJTB will take office in that position at the 6 October 2021 meeting of the Board but will act in that capacity prior to that date for the purposes of administering the Board.

 

 

8.        REPORT APPENDICES

 

None.

 

 

9.        BACKGROUND PAPERS

 

Maidstone Borough Council Constitution:

https://ws.maidstone.gov.uk/docs/MBCConstitution.pdf