Contact your Parish Council

Explore ways of recording that staff have read policies and procedures

System is currently being explored which would allow for recording

01/08/2021

01/10/2022

Angela Woodhouse

underway

Job descriptions for MG, AW, AC,

Partially completed due to restructure in the Corporate Insight Communities and Governance Team, new job descriptions have been drafted as part of this process, amends are required to senior officers to show SIRO, DPO status

01/12/2021

30/01/2022

Angela Woodhouse

underway

Review Logs to ensure best practice - Rights log (SAR). Infor sharing, DPIA and Data Breach need to be reviewed.

Logs have been reviewed however a system is now being explored which would allow for more accurate and efficient recording than spreadsheets

01/10/2021

30/03/2022

Anna Collier/Lauren Connett

underway

Undertake programme of information audits

Postponed and new date provided to coincide with new Senior Information Governance Officer

01/03/2022

30/09/2022

Senior Information Governance Officer

Planned

Redesign privacy notice

Design of Privacy Notices should consider: User testing, Electronic and hard-copies, using a combination of appropriate techniques, such as a layered approach, icons and mobile and smart device functionalities.

01/10/2021

30/03/2022

Anna Collier/Lauren Connett

underway

Audit Privacy Notices

Privacy Notices should be held in a structured way, including log of former Privacy notices.  Review use of consents

01/10/2021

30/03/2022

Anna Collier

underway

Develop regular programmed points of review of the ROPA in line with audits and survey of officers

postponed and new date provided to coincide with new Senior Information Governance Officer

01/03/2022

30/09/2022

Senior Information Governance Officer

postponed

Review Procurement and Data Protection risks

external advice being sought on the level of risk vs resource to undertake work

TBC

TBC

Anna Collier

TBC

Develop information Risk Register

external advice being sought to support undertaking the development of a best practice risk register

01/09/2021

30/11/2021

Anna Collier

Planned

Project documentation should be updated to include reference to DPIAs

Initially postponed and new date provided to coincide with new Senior Information Governance Officer

01/10/2021

TBC

Gary Hunter

underway

Publish DPIAs on website

17/11/2021

31/12/2021

Lauren Connett

underway

*introduce programme of data quality reviews

There was not sufficient capacity to introduce data quality reviews. New staff have been recruited into the data analytics function and will be undertaking training following which a programme of reviews will be introduced

01/04/2022

ongoing

Anna Collier

postponed

Retention schedule review

postponed and new date provided to coincide with new Senior Information Governance Officer

01/03/2022

30/09/2022

Senior Information Governance Officer

postponed

Introduce retention review programme

postponed and new date provided to coincide with new Senior Information Governance Officer

30/09/2022

Anna Collier

postponed

Develop a social media policy

TBC

TBC

julie Maddocks/julie may

Planned

Clear desk policy

To be implemented when return to office scheduled

01/10/2021

TBC

develop page on website to provide to residents in cases of breach or if have privacy concerns

TBC

TBC

Gary Hunter

Planned

develop advice sheet to provide to residents in cases of breach or if have privacy concerns

TBC

TBC

Angela Woodhouse/Julie Maddocks

Planned

ensure DP and Information management is routinely on audit plan

TBC

TBC

Angela Woodhouse/Rich Clarke

Planned

Implement CCTV Review

01/12/2021

31/03/2020

Anna Collier/Lauren Connett

Planned

Implement updated policies

01/11/2021

31/01/2022

Anna Collier

underway

Add review of access to systems to Information Management Board

Departments have committed to regular review but wider monitor of access to systems is required

01/01/2022

ongoing

Julie May/Anna Collier

Planned