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Urgent Update: Planning Committee 25 August 2022

Items:  13, 15, 19 and 20

Recommendation:  That the above items be withdrawn from the Agenda due to incomplete consultation or notification.

Following publication of the agenda, it was established that on Agenda Item 13, MKPS had not issued the standard neighbour consultation letters at the validation stage.  This process has now been triggered and the application will be re-assessed taking into account any neighbour representations received and a fresh report prepared for a future agenda.

For the clear reasons that a determination would not be in accordance with our SCI, the application cannot be determined at this meeting.

For the following cases, (Agenda Items 15, 19, 20) it would appear that due to a system error in the Uniform software (which manages applications and, for example, issues letters to consultees, neighbours etc) one or more parties who submitted comments on these cases did not appear to receive the normal letter notifying them of the Committee date and recommendation.

As these parties would therefore not have had the opportunity to, for example, register to speak at Committee, it is therefore recommended that in order to be fair to all parties, these three applications also be withdrawn from the agenda, for consideration at a later meeting (likely the 22 September Committee meeting) allowing Officers to ensure that all notification letters are sent out.

Any parties who had registered to speak on any of the above 4 items have been notified.

We can assure Members that having checked, this issue appears to be isolated to the current agenda only and that in all the cases on this month’s agenda, notification letters were sent to Parish Council, Ward Member and Agents.