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APPENDIX 6 - Contract Approval Levels.
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Current Levels |
Proposed Levels |
Benefit |
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Less than £10k – at least 1 quote (local supplier if possible) - if non-standard request support from legal. - Head of Service (HofS) approves. - Over £5k advise procurement. - Responsible officer to ensure contract manager in place. |
Under £5K – 1 quote (must demonstrate value – must be a local supplier) – Line manager/ budget holder sign off |
Simpler process as the current one has differing rule over £5k. New rules make this clearer. A lower level of budget sign off to increase accountability and speed of purchasing. Mandates that we contract with local suppliers unless evidence can be provided as to why a local company cannot deliver the requirement. |
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£5-10K – Minimum of 2 quotes (1 from local supplier where possible) – must notify procurement and send copy of contract – e-tendering platform advised – Line manager/ budget holder sign off - HofS Notified |
A lower level of budget sign off to increase accountability and speed of purchasing. e-tendering advised and approval lower with HofS being notified. |
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£10 – 25K – Minimum 3 quotes (1 from local supplier where possible) – Director Sign off |
£10 – 25K – Minimum 3 quotes (1 from local supplier where possible) – e-tendering platform mandatory – HofS Sign off |
Same financial levels, but a lower level of sign off – now at HofS. Use of the e-tendering platform will be mandatory. |
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£25 – 75K – Mandatory consultation with procurement and agree sourcing plan – Director sign off. |
£25 – 100K – Mandatory consultation with procurement and agree sourcing plan – e-tendering platform mandatory – HofS Sign off – Notification to Director and Head of Finance (HofF) |
A small increase in the upper limit. Reduced level of authority for sign off. |
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Over £75k – Procurement must run exercise on behalf of Service area – Director FR&BI to sign off. |
Over £100K – Procurement must run exercise on behalf of Service area – tender mandatory via e-tendering platform – Director Sign off and Notification to HofF. |
A small increase in the upper limit. Reduced level of authority for sign off. |
Note : any changes will need to be included into the Constitution.