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MAIDSTONE BOROUGH COUNCIL
GENERAL PURPOSES GROUP
Minutes of the meeting held on 30 November 2011
Present: |
Councillor Mrs Hinder (Chairman), and Councillors Mrs Gibson, Ms Griffin, Thick and Vizzard |
23. Apologies for Absence
Apologies for absence were received from Councillors Black, Chittenden and Mrs Stockell.
24. Urgent Item
The Chairman agreed to take an urgent oral report of the Head of Democratic Services regarding the appointment of a Director to the Board of Town Centre Management.
25. Notification of Substitute Members
The following substitutions were noted:-
Councillor Ms Griffin for Councillor Chittenden
Councillor Mrs Gibson for Councillor Black
26. Notification of Visiting Members
There were no Visiting Members.
27. Disclosures by Members and Officers
There were no disclosures by Members or Officers.
28. Disclosures of Lobbying
There were no disclosures of Lobbying.
29. Exempt Items
RESOLVED: That the Items on the Agenda be taken in public as proposed.
30. Minutes
RESOLVED: That the Minutes of the Meeting held on 8 September 2011 be approved as a correct record and signed.
31. Polling Place Review
The Group considered the report of the Head of Democratic Services regarding a review of Polling Districts, Polling Places and Polling Stations.
The Head of Democratic Services circulated copies of emails he had received since the publication of the Agenda regarding objections to the recommendations in the report in respect of Barming, West Farleigh, Thurnham, Bicknor, Hucking and Frinsted.
The Group went through each of the recommendations in turn and discussed the pros and cons, taking into consideration the comments of the returning officer and the objections received.
The Group agreed with the objections in respect of Barming and Detling and Thurnham Wards and agreed to make no change in the Polling Stations in those wards.
RESOLVED: That Council be recommended to agree that there be no changes to Polling Stations, except for the following:-
Ward |
Current Polling Station |
Recommendation |
Coxheath & Hunton Parish: West Farleigh |
The Cricket Pavilion |
That the electors be transferred to vote at All Saints Church, Church Lane, West Farleigh |
Heath |
St Andrews Church Hall |
That the polling station be changed to Beechwood Community Hall on the grounds of locality. |
South |
Loose Bowls Club |
That the polling station be transferred to the YMCA. |
Headcorn Parish: Headcorn |
Hawkenbury Public House |
That there be no change but if the public house becomes unavailable, electors be transferred to vote at Headcorn Village Hall |
North Downs Parish: Bicknor |
Hucking Parish Church |
That the electors of Bicknor be transferred to vote at the Cardwell Pavilion, Hollingbourne |
North Downs Parish: Frinsted |
Frinsted Village Hall |
That the electors of Frinsted transfer to vote at Wormshill Village Hall |
North Downs Parish: Hucking |
Hucking Parish Church |
That the electors of Hucking be transferred to vote at the Cardwell Pavilion, Hollingbourne. |
North Downs Parish: Wichling |
St Margarets Church |
That the electors of Wichling be transferred to vote at the Harrow Inn, Lenham |
32. Nominations to Outside Bodies
The Group considered the report of the Head of Democratic Services regarding appointments to Outside Bodies.
RESOLVED: That the following appointments to Outside Bodies be made:-
i) Maidstone/Beauvais Twinning Association – Councillor Ash with immediate effect until 31 March 2012
ii) Maidstone Mind – Councillor Mrs Grigg with immediate effect until 18 October 2013
iii) Tourism South East – Councillor Parvin (Substitute Member) with immediate effect until 20 May 2012.
33. Appointment of Director to the Board of Town Centre Management
The Head of Democratic Services informed the Group that the Council had been approached to appoint two Directors (1 x Officer and 1 x Member) to the Board of Town Centre Management.
An Officer appointment had been made and the Group were asked to consider whether they wish to accept the request and include the appointment of a Director to Town Centre Management on the list of Outside Bodies and whether Officers could invite Members to make nominations for this position to be considered by the Group.
RESOLVED: That Town Centre Management be added to the list of Outside Bodies and Members be invited to send in nominations for the position of Director to be considered by the Group.
34. Duration of Meeting
6.30 p.m. to 7.35 p.m.