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MAIDSTONE BOROUGH COUNCIL
COBTREE MANOR ESTATE CHARITY COMMITTEE
Minutes of the meeting held on 9 November 2011
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Present: |
Councillor J.A. Wilson (Chairman) and Councillors Garland, Greer and Hotson |
26. Apologies for Absence
It was noted that apologies for absence had been received from Mr Richard Corben, the Chairman of the Cobtree Charity Trust Limited.
27. Notification of Visiting Members
There were no Visiting Members.
28. Disclosures by Members and Officers
There were no disclosures by Members or Officers.
29. Disclosures of Lobbying
There were no disclosures of lobbying.
30. Exempt Items
RESOLVED: That the items on the agenda be taken in public as proposed.
31. Minutes of the meeting held on 13 July 2011
RESOLVED: That the Minutes of the meeting held on 13 July 2011 be approved as a correct record and signed.
32. Accounts 2010-11
DECISION MADE
1. That the Report and Financial Statements for the financial year 2010/11, attached as Appendix A to the report of the Head of Finance and Customer Services, be approved subject to the following:-
a) The first paragraph of page 2 of the Report being amended to delete reference to the Leader of the Council being the Chairman of the Cobtree Manor Estate Charity Committee; and
b) Confirmation that no further amendments are necessary in respect of the profit sharing arrangement with Mytime.
2. That the Officers be requested to submit a report to the next meeting of the Committee setting out a formal response to the five recommendations outlined in the Matters Arising Letter from the external auditors.
To view full details of this decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=511
33. Financial Position 2011-12
DECISION MADE
1. That the financial position as at 30 September 2011 be noted.
2. That the Officers be given delegated authority in consultation with the Chairman or the Leader of the Council to authorise unbudgeted expenditure up to the value of £3,000 in emergency situations subject to any such expenditure being reported to the next meeting of the Committee.
To view full details of this decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=512
34. Banking Arrangements
DECISION MADE
That agreement be given to the transfer of the Charity’s banking arrangements to Lloyds TSB Bank, the successful tenderer for the Council’s banking arrangements.
To view full details of this decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=513
35. Appointment of External Auditors
DECISION MADE
That King & Taylor be reappointed as external auditors for the financial years 2011/12 and 2012/13.
To view full details of this decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=514
36. Ranger's Progress Report - Cobtree Manor Park
The Committee considered the report of the Cobtree Ranger and the Parks and Leisure Manager setting out details of work undertaken at the Cobtree Manor Park recently.
RESOLVED: That the report be noted.
37. Seven Ages Sculpture Relocation to Cobtree Manor Park
DECISION MADE
1. That
agreement be given to the relocation of the Seven Ages sculpture by Will
Glanfield to Cobtree Manor Park.
2. That the
area to which it is proposed to relocate the sculpture be agreed.
3. That agreement be given to expenditure of up to £700 to cover the cost of relocating the sculpture to Cobtree Manor Park.
To view full details of this decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=515
38. Duration of Meeting
5.00 p.m. to 5.20 p.m.