This policy ensures outdoor events on our land are safe, inclusive, environmentally responsible, and beneficial to the community and economy. It applies to all events on council-owned or managed land, including parks and open spaces.

We aim to support a diverse range of cultural, community, and commercial events while ensuring safety, legal compliance, and minimal disruption. Events should promote sustainability, accessibility, and contribute positively to Maidstone’s cultural offer and economy. Organisers must demonstrate financial resilience, community benefit, and minimise environmental impact, while using local suppliers where possible.

Events are classified by size (small to major), type (community, charity, commercial, private), and noise impact (Category A: high amplified music; B: moderate; C: minimal). Venue-specific limits apply, with Mote Park hosting up to five Category A events annually, while other sites mainly allow Category B or C events with strict noise controls.

Organisers must comply with health and safety legislation, submit risk assessments, insurance, event plans, and have authorisation from the Licensing Authority should they wish to sell alcohol, provide regulated entertainment, sell goods or take charity collections. Large events require Safety Advisory Group approval. Applications are made online, with deposits and signed contracts required before confirmation.

Purpose

This policy sets out our approach to the planning, management, and approval of outdoor events held on council-managed land. Its aim is to ensure that outdoor events are safe, inclusive, environmentally responsible, and beneficial to the local community and economy.

Festivals and events create a lively and vibrant place to live, work and visit. It is vital that event organisers contribute to the Maidstone economy through developing high-quality, sustainable events that consider the environment, respect the event site and local communities, and are for our residents’ social enjoyment.

Scope

This policy applies to all outdoor events taking place on land owned, managed, or licensed by us, including but not limited to:

• Parks and open spaces (e.g. Mote Park, Whatman Park).
• Public squares, streets, and pedestrian areas (e.g. Jubilee Square, Coronation Square).
• Car parks and other council-managed land.

Objectives

We seek to:

• Support a diverse range of cultural, community, and commercial events, nurturing innovation and imagination.
• Ensure public safety and compliance with relevant legislation.
• Minimise disruption to residents, businesses, and the environment.
• Promote sustainability and accessibility in event planning.
• Enhance Maidstone’s reputation as a vibrant and welcoming destination.

Priorities and criteria

The priorities and criteria will determine whether event organisers will be given approval for specific events to be held on our land. These criteria should be read alongside the application process to ensure compliance.

Priorities

• Make a beneficial contribution to the programme of events in Maidstone.
• Generate spend to boost the local economy.
• Ensuring events are accessible for all communities.
• Celebrating diversity, and a strong sense of community.
• Promote health and well-being.
• Protection of the environment and legally protected species and habitats.
• Increasing safety for those working or attending events.
• Providing a positive image of Maidstone by using public spaces for events.

Event criteria

• Must demonstrate a strong cultural impact that will improve the borough's reputation and cultural offer.
• Must ensure financial resilience. The organiser must demonstrate the financial means to pay for all costs associated with the event. A deposit will be taken to cover costs of any repair to our assets or infrastructure.
• Provide new temporary employment and/or work experience opportunities.
• Contract local businesses and suppliers for the event
• Demonstrate good relations and a positive impact on the local community
• Take adequate and reasonable steps to reduce the impact on regular users of the public spaces, residents and businesses.
• Provide evidence of steps taken to minimise environmental impact, including waste management, increased use of public transport, road closures, etc.
• Ensure compliance with the law. Demonstrate how effectively the event is planned, managed and controlled within the constraints of relevant legislation.
• Compliance with the specific terms and conditions of the hire of the public space, including size of event space, number attending, licenses and permits.

Environment

Environmental Protection is a key priority, and every effort should be made to minimise environmental impact and maximise the ‘green’ production of events by using recyclable and/or reusable sustainable products and materials, e.g., minimising power consumption, using biodiesel generators, and using recycled biodegradable cups, plates and cutlery.

Trees

Trees are a major natural asset to Maidstone’s parks and open spaces. It is essential, therefore, to ensure that adequate arrangements are in place to prevent damage and potential loss of this asset.

Biodiversity

Biodiversity is very important to Maidstone. By giving due prominence to this crucial part of our environment, the aim is to safeguard the ecological future of the wildlife. Event organisers must make every effort to minimise the impact of events on the biodiversity within our parks and open spaces.

Waste and recycling

Maidstone is significantly reducing waste and achieves a significantly higher rate than the national average. Event organisers are expected to show how they will minimise waste and provide recycling.

Lanterns and balloons

Chinese lanterns and helium balloons are banned from being launched anywhere in Maidstone and from all events.

Water and sewage

Events may need a clean water supply. A reliable company must be used to remove your temporary toilet and grey water waste

Local suppliers

Event organisers should consider sourcing goods and services that are local to Maidstone

Green travel

Encourage a reduced use of the private car and an increase in use of sustainable methods of transport: walking, cycling and public transport.

Equal opportunities

Any event should meet our Equality, Diversity and Inclusion Policy and public sector equality duty. Including:

• Accessible publicity. E.g., use best practice in marketing materials to engage with the audience.
• Promote equality of opportunity. Be open and welcoming to people from all communities and groups.
• Foster good relations between people who share a protected characteristic and those who do not. Event organisers should take positive steps to advertise and promote the event to encourage interactions between;
  • disabled people and nondisabled people
  • people from different ethnic and faith backgrounds
  • people from different gender and sexual orientations

Events not permitted

We will not accept applications to hire a site for events which are political campaigns, may be damaging to community relations, are illegal, breach our Equality, Diversity and Inclusion Policy or the Public Sector Equality Duty stipulated by the Equality Act 2010, or conflict with any of our statutory duties.

We will not accept applications for events from event organisers, guests or speakers who promote extremist views,  hatred, intolerance, advocate acts of terrorism, whose presence may cause civil unrest or divisions within the community or not be conducive to good community relations.

We will not permit events with political affiliation which promote a party political campaign. We will not permit events which, in our opinion, promote controversial issues that may cause civil unrest or be offensive to the public or events which could be obscene, sexist, homophobic, racist, offensive or sensitive in any way or which may damage community cohesion.

Event classifications

Events will differ depending on their purpose, scale, location, content, and target audience. Some events will have an increased impact both on the long-term condition of the venue and on residents within the immediate vicinity of the venue.
There are three main considerations for event classification:

• size of event (I)
• type of event (II)
• music noise levels (III)

When event applications are submitted to us for an outdoor event, the event will be classified using one or more of the event types. The classification will be decided at the discretion of the events team and may affect any of the following:

• whether an application is accepted or not
• the length of time needed for an application to be considered
• the hire fees charged

(I) Size of event

The size classification for an event will be based around the expected audience capacity. This is the maximum number of people who may experience the event throughout the day(s). The scale of an event will need to be considered where the event spans multiple days.

Small

• less than 500 attending
• classified as those with a potential attendee
• staffing level of less than 500

Medium

• less than 3,000 attending
• classified as those with a potential attendee
• staffing levels no less than 500 and no more than 2,999

Large

• less than 9,000 attending
• classified with a potential capacity of more than 2,999 people but no more than 8,999

Special

• 9,000 or more attending
• staffing levels reaching 9,000 or more
• some events with the potential to be disruptive in the opinion of the events team (even if fewer than 9,000 people or staff are attending)
• some special events may be small in scale but, due to the quality of their programme, may attract a large proportion of visitors from outside Maidstone; they therefore have a greater economic and cultural impact and national recognition than their size suggests

Major (strategic)

• attendee numbers can vary
• requires extensive planning and very high security
• usually large public spectacle with national and/or international significance, for example:
  • Royal visits
  • Tour de France
  • Olympic Torch Relay
  • G8 Summit

II) Type of event

Community event

When the event is organised by the community for the community, it is free to enter/attend and is not for the purpose of selling or promoting a commercial product; it shall be deemed a “Community Event”.  Community events are generally not-for-profit but can be fundraising through charging entry to an event.

An event can fall into more than one category e.g., events can be community-led and be considered commercial.

Charity/fundraising events – local and national

This category includes events that are organised by not–for–profit organisations but can also include events run by commercial companies for charitable fundraising, e.g. bike rides and charity runs.

Commercial events

Commercial events provide a beneficial gain to a particular individual, group or company, be it financial or promotional. The following events are classed as commercial events; however, the list is not exhaustive:

• corporate events
• commercial music, cultural, theatre or comedy concerts or festivals
• marketing and promotional activities for profit-making organisations (not charitable or fundraising)
• funfairs and circuses

Private events

Such as a wedding reception/private party/large picnic.

Other types of events

Other types of events may occur which do not fit within these classifications. Where such activity is planned, the outdoor events policy will be used as a guideline. A collaborative approach will be taken between our departments to determine the specific process to be followed.

The main activities that do not go through the Site Permission application process and for which planners will be required to liaise directly with other departments or other authorities include:

• Traditional street parties: Less than 500 people, no music or sale of alcohol. See Kent Highways (KCC).
• Street trading and the provision of the sale of alcohol, regulated entertainment or late night refreshment - See Licensing.
• Sports activities: e.g. football, rugby, cricket, and pitch bookings, park runs, personal training/fitness sessions. See Parks and Open Spaces.
• Marches, rallies, processions and protests – See the Safety Advisory Group.

(III) Music Noise at Events

Large music events involving high-powered amplification can cause disturbance to those living in the vicinity.  We further categorise these events to ensure the impact of these events is minimised and spread out over the Festival and Event season.  The category of events will be as follows:

Category A events

Amplified noise profile will extend beyond the boundary of the park and will be clearly audible at properties within and/or surrounding the parks, and/ or significantly:

• increase in the number of visitors to the parks,
• change the normal use and operational matters in the parks,
• impact on the surrounding area.
• Examples: music festival

Category B events

Where the number of participants requires changes to normal use of the park and the surrounding infrastructure.

• Much lower noise profile but utilising amplified noise to communicate to audiences or with live / recorded music as part of the entertainment.
• Examples: small music festival, cultural festival, large-scale charity run

As a general guide, amplified music noise associated with Category B events should not exceed 15dB LAeq (15 minutes) above the prevailing background noise level at noise-sensitive premises.

To establish an appropriate prevailing background noise level, background noise measurements should be undertaken in advance of the event at representative noise-sensitive locations. Measurements should be taken at different times of day and, where appropriate, on different days, to reflect variations in typical background noise levels and identify the most appropriate baseline for assessing event noise. The timing and duration of measurements should take account of the proposed event operating hours and the characteristics of the surrounding area.

We may apply alternative limits or additional conditions where justified by site-specific circumstances, the nature and duration of the event, the frequency of events at a venue, or advice from our Community Protection or Environmental Health Teams.

Category C events

Events with little or no impact on the surrounding area and no amplified noise. Examples include nature talks and smaller community events.

We recognise that amplified music associated with Category A and Category B events may be audible at nearby noise-sensitive premises. The purpose of the noise limits and associated management measures is to minimise and control disturbance whilst supporting an appropriate programme of cultural, community and commercial events.

Noise management plan

Category A events will normally be required to submit a Noise Management Plan. Category B events may also be required to submit a Noise Management Plan where considered necessary by us.

The Noise Management Plan should set out the proposed sound system, stage orientation, noise monitoring arrangements, complaint management procedures, contact details for residents and event control, and any measures proposed to minimise disturbance to neighbouring properties. We may require additional acoustic controls or monitoring as a condition of approval at the expense of the event organiser.

Noise limits are assessed at agreed noise-sensitive premises and monitoring locations rather than at the source of the amplified sound. Monitoring locations will normally be agreed by us having regard to nearby residential properties and other sensitive receptors.
To manage the impact of events, each park will be assigned limits based on the category and type of event, and where appropriate, the noise limits will also be set as follows.

Our sites and music noise categories

The sites considered in this policy are:

• Mote Park
• Whatman Park
• Cobtree Manor Park
• Brenchley Gardens
• Coronation Square, Lockmeadow
• River Park Amphitheatre
• Jubilee Square
• South Park and Penenden Heath

Detailed descriptions and information about these sites are on the Venues page on our website.

Mote Park

Mote Park is within walking distance of Maidstone town centre. It is a 460-acre parkland site and includes a large 30-acre lake, amenity grass areas, sports pitches as well as large areas of woodland and natural grassland which are managed for conservation. The park has hosted several events since the first large music event, Radio 1’s Big Weekend in 2008, an event attended by 30,000 music fans.

The park has huge open spaces which give it the capacity to host very large events and provide event parking.  There is limited infrastructure, such as the number of toilets and capacity, and the availability of power supplies, but these can be overcome and brought onto site.

Whilst large areas of the park are set aside for conservation, the amenity areas are of such scale that festivals and events can easily be accommodated.

Events with heavy or large infrastructure can be held from mid-May to mid-September. Depending on the size and scale of the infrastructure, the time permitted on site is limited to two consecutive weekends for event days. One further weekend may be permitted but not guaranteed, but the infrastructure may need to be moved to another location on the site, and ground protection such as tracking may be required across the entire site. Charity walks and runs with little infrastructure can be accommodated all year. Large Events will not be permitted during August to accommodate the large number of park users during the school holidays. However, if a weekend event runs over two consecutive months, then permission may be granted. e.g., a calendar year where Saturday is 31 July and Sunday 1 August, or Saturday 31 August and Sunday 1 September.

Category A events

Mote Park can host up to 5 Category A events, subject to the following limits:

• A maximum of 12 event days, of which no more than 8 days can be music.
• A music noise level of 65dB LAEQ (15 minutes).
• Operating hours of 10am to 11pm, with a 10pm finish on Sundays.

Category B events

Mote Park can host up to 8 Category B events, subject to the following limits:

• A maximum of 12 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above normal background levels.
• Operating hours of 10am to 11pm, with a 10pm finish on Sundays.

Category C events

Mote Park can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Whatman Park

This 25-acre park has some potential for hosting festivals and events as it is located within walking distance of the town centre. It is surrounded by the railway line and the River Medway and has only three entrances, which eliminates the need for fencing for an event. However, this does mean there are access limitations, and no parking on site. The river stage in the park provides a covered performance area as well as an electricity supply and is designed to host small-sized events. The largest event held previously is Proms in the Park, which attracted up to 2,000 people.

Events with any infrastructure can be held from mid- May to mid-September. Charity walks and runs can be held all year.

Category A events

Whatman Park can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

Whatman Park can host up to 2 Category B events, subject to the following limits:

• A maximum of 4 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above normal background levels.
• Operating hours of 10am to 7pm only.

Category C events

Whatman Park can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Cobtree Manor Park

This park forms part of the Cobtree Estate which also includes Kent Life, Cobtree Manor Golf Course and a large field located between Forstal Road and the M20. There is limited capacity in the park for hosting larger events. The park is a wonderful venue for outdoor theatre performances and can take up to 500 people on the open grass area next to the café.

Events with any infrastructure can be held from mid- May to mid-September. Charity walks and runs can be held all year.

Category A events

Cobtree Manor Park can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

Cobtree Manor Park can host up to 2 Category B events, subject to the following limits:

• A maximum of 4 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above normal background levels.
• Operating hours of 10am to 7pm only.

Category C events

Cobtree Manor Park can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Brenchley Gardens

Situated in the town centre between Maidstone East Station and Maidstone Museum, Brenchley Gardens provides a Victorian bandstand and some green space. It is the venue for Sunday afternoon concerts during the summer as well as other events throughout the year.

Category A events

Brenchley Gardens can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

Brenchley Gardens can host up to 8 Category B events, subject to the following limits:

• A maximum of 10 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above the normal background levels.
• Hours of operation (10am - 7pm only).

Category C events

Brenchley Gardens can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Coronation Square, Lockmeadow

Coronation Square can be found outside the Lockmeadow Entertainment Complex and is a large flat, paved area, with the River Medway to the east and an adjoined car park to the south. The flat and open nature of the space is perfect for events that need hard standing, with the location being particularly useful for Winter events such as Christmas markets.

The site is fully serviced by toilets and catering within the complex.

Category A events

Coronation Square, Lockmeadow can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

Coronation Square, Lockmeadow can host up to 7 Category B events, subject to the following limits:

• A maximum of 10 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above the normal background levels.
• Hours of operation (10am - 7pm only).

Category C events

Coronation Square, Lockmeadow can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

River Park Amphitheatre

This site was built in 2000 as part of the same project as Whatman Park. It is located near to All Saints Church. Because it is located near to residential property it has limited scope for amplified music events and is more suitable for open air theatre type events. This area has a capacity of up to around 150 people.

Category A events

River Park Amphitheatre can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

River Park Amphitheatre can host up to 0 Category B events, subject to the following limits:

• A maximum of 0 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above the normal background levels.
• Hours of operation (10am - 7pm only).

Category C events

River Park Amphitheatre can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Jubilee Square

Jubilee Square is a large open public space in the middle of Maidstone Town Centre. It was created as part of the High Street Regeneration scheme and is conveniently located on Maidstone High Street, in front of Maidstone Town Hall. The space has access to event specification power and water supplies and has the capacity for both small and larger events. As the site is located adjacent to the High Street, and the site is accessible by loading vehicles before 10.30am and after 5.30am.

Category A events

Jubilee Square can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

Jubilee Square can host up to 5 Category B events, subject to the following limits:

• A maximum of 10 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above the normal background levels.
• Hours of operation (10am - 7pm only).

Category C events

Jubilee Square can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

South Park and Penenden Heath

South Park is split roughly 50/50 either side of Armstrong Road. On the north side there are tennis courts, an all-weather floodlit pitch and the skate park. On the south side there are football pitches. The south side is recommended for events.

Penenden Heath is located around 2 miles from Maidstone town centre. There are football pitches (with changing rooms).

Both sites are limited for events as located in residential areas.

Category A events

South Park and Penenden Heath can host up to 0 Category A events, subject to the following limits:

• A maximum of 0 event days.
• A music noise level of 65dB LAEQ (15 minutes).

Category B events

South Park and Penenden Heath can host up to 0 Category B events, subject to the following limits:

• A maximum of 0 event days.
• Music noise should not exceed 15dB LAEQ (15 minutes) above the normal background levels.
• Hours of operation (10am - 7pm only).

Category C events

South Park and Penenden Heath can host an unlimited number of Category C events. The maximum number of days and music noise level are not applicable.

Although setting the noise limits in terms of dB(A) is convenient, it does not always take into account the intrusiveness of low-frequency noise. It can be the frequency imbalance that causes disturbance. It can be more of a problem further away from the open-air venue than in the immediate vicinity to it. Even if the dB(A) limits are being met, it can seem to residents that the noise is loud.

Where necessary, we may set additional criteria relating to low-frequency noise, bass frequencies or frequency imbalance, and may impose additional mitigation measures or operating conditions to protect residential amenity.

The Borough has over 30 parks and open spaces, a few of which have been identified as suitable for holding events. We will consider requests for events in parks, open spaces and other venues that are not listed in this document. As with all requests, permission for events is based on suitability and considered on an event-by-event basis.

Health and safety

Event organisers are responsible for and have a legal duty to ensure the health, safety and welfare of the people attending their events, as well as that of the employees, contractors and sub-contractors working at the event. Please refer to the Health & Safety at Work etc. Act 1974 and its accompanying regulations.

Event organisers will also be required to conform to:

• The Events Safety Guide, A guide to Health, Safety and Welfare at music and similar events HSG 1995.
• Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR 1995).
• Fire Precautions Act 1975.
• The Children Act 1989.
• Health and Safety at Work etc. Act 1974 and its accompanying regulations.
• Wildlife and Countryside Act 1981.
• Any specific conditions laid out, local byelaws or instructions from a Council Officer.
• Licensing Act 2003.
• Any relevant legislation relating to public safety.

We and our partners have a duty to ensure all relevant health & safety guidance is followed, including checking risk assessments, emergency evacuation plans and method statements. In many cases, we or our partners (i.e. emergency services) may require changes to be made to plans to improve safety at the event. All health & safety paperwork must be submitted to us as per the application timetable requirement, although this may be reduced for smaller events if agreed in advance with our nominated Events Representative.

For larger or more complex events, we may take a more active role. We may wish to meet with event organisers to discuss plans in more detail, and it may be a condition of hire that event organisers submit event plans to the Safety Advisory Group.

It may also be a condition of approval that management plans are submitted in advance of the application timetable requirement due to their complexity. If this is the case, sufficient notice will be given of any change in deadline.

Site permissions application process

An online application form provides a starting point for applying for a landlord’s permission from us to use one of our sites.

The Events team oversees and schedules the events diary and facilitates the safety, planning and paperwork required to ensure all outdoor event activity on our land adheres to all legislation and guidelines from the Health and Safety Executive (HSE).

Effective planning is fundamental to a successful and safe event. Event planners are advised to read the guidance provided by the Safety Advisory Group before applying to hire one of our venues.

Event planners can make an application to hire a council-run park or outdoor space through our website by completing the event park hire enquiry form, providing as much information as possible.

Once an enquiry form has been received, the events team will evaluate the event application. They will inform the event planner whether their application has been successful or if further information is required. If the event is accepted, the events team will contact the applicant regarding availability of the park, along with the hire fees quote.

Event organisers must obtain site permission prior to the event taking place and are bound by the conditions stated within the terms and conditions. We assess the merits of each application individually, and our decision is final.

Where there is a conflict of applications for a site or date, the following guidelines will be used:

• Applications from established annual events or Maidstone-based organisations.
• Diversity or balance of the annual events programme.
• Value of income from site fees.
• Date of application.

Once an application has been accepted, a provisional booking will then be made, which will be held for 21 days from the date the deposit invoice is issued. The deposit is held until after the event against any land damage or litter. It will be returned after a final site inspection. After the deposit has been received, a hire contract will be issued. The booking will not be confirmed until both the deposit is paid and the signed contract has been returned. The contract will provide detailed terms and conditions of hire as applicable to each event.

Event organisers must include ‘subject to site permission and licensing’ in all promotional material prior to terms and conditions being issued. We endeavour to provide site permission to a successful application at least three months before the event date.

Before the event, we will require some or all of the following:

• Public liability Insurance Certificate.
• Risk assessments.
• Event contract - returned and signed.
• Refundable Deposit against land damage or litter.
• Safety advisory group application.
• Event management documents submitted to the Safety Advisory Group (SAG).
• All hire fees paid.

Safety Advisory Group

Events meeting our published Safety Advisory Group referral criteria will be required to engage with the Safety Advisory Group (SAG).

Event organisers must comply with our current SAG guidance and referral criteria. The requirement for SAG consultation will be determined by us based on the nature, scale and risk profile of the event.

(Please note a SAG notification is NOT a booking for hire of the park)

For more information on SAG, including how to apply for Road closure, visit our event planning webpage.

Documents that will be required may include:

• Event management plan.
• Traffic management plan.
• Noise Management Plan.
• Premises licence or Temporary Event Notice.
• Charity collection licence.
• Street trading Consent.
• Food hygiene certificates.

Marketing and PR

We will maintain the What’s On section on the Visit Maidstone website and will encourage all event organisers to provide publicity information for their events.

The Festivals and Events programme will be promoted via social media, and organisers will be encouraged to cross-promote events and collaborate on marketing activity.

All organisers of Festivals and Events that will potentially impact on the community surrounding the venue, as assessed by the application process, may be required to inform the community affected in advance about the nature of the event and when and where it will be taking place. Event organisers are required to provide event control contact information during the event that will be published on our website.