you wish to refer any decisions contained in these minutes to Policy and
Resources Committee, please submit a Decision Referral Form, signed by three
Councillors, to the Head of Policy, Communications and Governance by:
16 July 2021
Should you wish to refer any decisions contained in these minutes to Policy and Resources Committee, please submit a Decision Referral Form, signed by three Councillors, to the Head of Policy, Communications and Governance by: 16 July 2021
MAIDSTONE BOROUGH COUNCIL
COMMUNITIES, HOUSING AND ENVIRONMENT COMMITTEE
Minutes of the meeting held on Tuesday 29 June 2021
Councillors Joy, McKenna, Mortimer, Munford, Perry, Purle, D Rose (Chairman), M Rose and Young
Apologies were received from Councillors Bartlett and Newton.
Councillor Perry was present as a Substitute Member for Councillor Bartlett, and Councillor Munford was present as a Substitute Member for Councillor Newton.
There were no urgent items.
There were no Visiting Members.
There were no disclosures by Members or Officers.
There were no disclosures of lobbying.
RESOLVED: That all items be taken in public as proposed.
RESOLVED: That the Minutes of the meeting held on 1 June 2021 be approved as a correct record and signed.
There were no petitions.
There were no questions from members of the public.
There were no questions from Members to the Chairman.
It was noted that a Reference had been received from the Policy and Resources Committee to ask the Committee to review the No Mow May Scheme, which would be added to the Work Programme for the next meeting.
RESOLVED: That the Committee Work Programme be noted.
There were no reports of Outside Bodies, however two vacancies for Trustees at the Howard de Walden Centre were noted, with one expression of interest received from a relevant Ward Councillor. The second vacancy would be advertised to all Members.
RESOLVED: That the update be noted.
The Head of Finance introduced the budget monitoring report and noted that the annual accounts had not yet been audited, and so figures should be treated as provisional. Within the revenue budget for the Committee, a favourable variance of £589,000 was reported which was largely due to significant increases of income for both the Crematorium and the garden waste services.
The Council had a total underspend of £1.2 million which was largely a result of the government funding received to support with the impact of the pandemic. However, it was highlighted that these were one-off sums and so would not strengthen the longer-term financial position of the Council.
Within the capital budget, the main areas of expenditure were the developments at Brunswick Street and Union Street, and the purchase of Springfield Mill.
The Senior Business Analyst introduced the performance monitoring report, outlining that four of the fifteen key performance indicators (KPIs) for the Committee did not reach their targets. It was noted that three KPIs had missed their target by more than 10%: Contamination – tonnage per month rejected; percentage of successful relief duty outcomes; and number of houses of multiple occupation (HMOs) brought to compliance by private rented sector licensing (bi-annual KPI).
Contamination: tonnage per month rejected had consistently missed its target throughout the year, which was partially attributed to the increase in household waste and recycling due to more residents working from home, and therefore increasing the risk of contamination. A plan of work had been scheduled by the Waste Team to improve contamination. It was explained that the percentage of successful relief duty outcomes remained above the national average, and the annual target for the number of HMOs brought to compliance was met despite the target being missed in quarters three and four.
In response to questions, the Head of Housing and Community Services advised that the Council’s KPIs related to homelessness activity could be measured against the national statistics retrospectively, however consideration would need to be given to ensure that comparisons were made on a like for like basis and took account of a local area’s specificities.
1. The Revenue position as at the end of Quarter 4 for 2020/21, including the actions being taken or proposed to improve the position, where significant variances have been identified, be noted;
2. The Capital position at the end of Quarter 4 be noted; and
3. The Performance position as at Quarter 4 for 2020/21, including the actions being taken or proposed to improve the position, where significant issues have been identified, be noted.
The Senior Policy and Engagement Officer introduced the report, explaining that there were two vacancies on the Access to Services Task and Finish Panel following the elections. It was deemed an appropriate time for new membership as the panel were still at the stage of learning and evidence-gathering.
Current Members of the panel expressed positive views of the work being carried out as part of the review.
RESOLVED: That Councillors McKenna and Young be appointed to the Access to Services Task and Finish Panel.
The Head of Housing and Community Services introduced the report following consultation with local housing providers. As requested by the Committee, the policy included information for tenants with pets, and feedback confirmed that the proposed Tenancy Strategy did not conflict with that of the local housing providers.
1. The Tenancy Strategy 2021-26, as attached at Appendix A to the report, be adopted; and
2. The secure tenancy agreement, as attached at Appendix C to the report, be approved for use by the Housing Service.
6.53pm to 7.27pm.