Minutes Template

Should you wish to refer any decisions contained in these minutes by Council, please submit a Decision Referral Form, signed by five Councillors, to the Mayor by: 8 February 2022.

 

Please note that as this decision was urgent it has already been implemented.

 
 

 


MAIDSTONE BOROUGH COUNCIL

 

POLICY AND RESOURCES COMMITTEE

 

Minutes of the meeting held on Monday 24 January 2022

 

Present:

Councillors Mrs Blackmore, Burton (Chairman), Cooke, Cox, Khadka, Kimmance, Munford, Parfitt-Reid, Perry, Purle, Round and S Webb

 

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164.     Apologies for Absence

 

Apologies were received from Councillors Brice, English, Harper, Ring and de Wiggondene-Sheppard.

 

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165.     Notification of Substitute Members

 

Councillor Purle was present as Substitute Member for Councillor Ring.

 

Councillor S Webb was present as Substitute Member for Councillor Brice.

 

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166.     Urgent Items

 

The meeting had been convened urgently to discuss the urgent item of business, Item 8 – Property Acquisition.

 

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167.     Notification of Visiting Members

 

There were no Visiting Members.

 

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168.     Disclosures by Members and Officers

 

There were no disclosures by Members or Officers.

 

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169.     Disclosures of Lobbying

 

There were no disclosures of lobbying.

 

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170.     EXEMPT ITEMS

 

RESOLVED: That Item 8 – Property Acquisition be taken in private due to the possible disclosure of exempt information.

 

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171.     EXCLUSION OF THE PUBLIC FROM THE MEETING

 

RESOLVED: That the public be excluded from the meeting for the following item of business because of the likely disclosure of exempt information for the reasons specified, having applied the public interest test:

 

Head of Schedule 12A and Brief Description

 

Item 8 – Property Acquisition              Paragraph 3 – Information relating to the financial or business affairs of an Individual (including the authority holding that information)

 

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172.     Property Acquisition

 

The Interim Housing Acquisitions Consultant introduced the report and outlined the proposal and associated costs, alongside the site’s history.

 

The Committee expressed support for the proposal, which was felt to be for the betterment of the area. The risks associated were noted.

 

RESOLVED: That

 

1.   The purchase of the site for an agreed amount be authorised;

 

2.   Delegated authority be granted to the Director of Finance and Business Improvement to finalise negotiations for Maidstone Borough Council to purchase the agreed site from the landowner for the agreed sum (inclusive of any VAT) with specific provisions and take all such action including, but not limited to any related appointment and entering into all such deeds, agreements and documents which may be required to facilitate the purchase of the site;

 

3.   Delegated authority be granted to the Director of Regeneration and Place in consultation with the Chairman and Vice-Chairman of the Committee to submit a Planning application in respect of the redevelopment of the site at a maximum cost of an agreed amount for the preferred schemes as detailed in the report and to deal with all associated planning matters;

 

4.   Delegated authority be granted to the Head of Mid Kent Legal Services to negotiate and complete the necessary deeds agreement and all documents arising from or ancillary to the purchase of the site, the procurement and appointment of contractors and consultants and the planning application on the terms as agreed by either the Director of Finance and Business Improvement or the Director of Regeneration and Place in accordance with their delegations;

 

5.   Post planning decision the Director of Regeneration and Place will bring forward for approval to the Committee, a detailed project delivery and investment plan, prior to the development itself commencing;

 

6.   Officers be requested to continue to explore further opportunities for land assembly; and

 

7.   Once matters are concluded a report be brought to the Communities, Housing and Environment Committee on actions to address the community protection and anti-social behaviour issues concerning the site.

 

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173.     DURATION OF MEETING

 

6.30 p.m. to 7.17 p.m.

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