THE CHARITY KNOWN AS COBTREE MANOR ESTATE

COBTREE MANOR ESTATE CHARITY COMMITTEE

 20 NOVEMBER 2009

REPORT OF THE COBTREE OFFICER

Report Prepared by: Brian Latimer – Cobtree Officer

1.                           DATES FOR FUTURE MEETINGS

1.1                        Issue for Decision

1.1.1                   To consider possible dates for future meetings of the Committee.

1.2                        Recommendation of the Cobtree Officer

1.2.1                   It is recommended that the proposals set out in the report        be endorsed.

1.3                        Reasons for Recommendation

1.3.1                   A request has been received from the Cobtree Charity Trust Limited asking this Committee to give more advance notice through a programme dates for future meetings.

1.3.2                   In the past the Committee has met on approximately five occasions through the year.  In addition to reports which arise as required there are a number of regular reports which have considered at the following times:

Mid January          
late March             - estimates and review of risk assessments
early July               - meeting of new committee and site visit
Mid October           - review of Asset Management Plan
Late November      - confirmation of  annual report and audited                                                  accounts

1.3.3                   There will be a need for a meeting in Mid January 2010 to consider the initial draft of the proposed master plan before it is subjected to public consultation.  Confirmation of the plan is anticipated at the meeting proposed for late March.

1.3.4                   If Members are inclined to accede to the request it is suggested that future meetings be held in the weeks commencing:

11 January 2010
22 March 2010
5 July 2010
18 October 2010
22 November 2010

1.3.5                   Meetings dates are set on the proviso that should there be no matters for consideration the proposed meeting would be cancelled.

1.4                        Alternative Action and why not Recommended

1.4.1                   The alternative course of action is to continue as over the past year with meeting being called at relatively short notice as required; this is not recommended as it does not give Members and visitors adequate time to organise their diaries effectively.

1.5                        Impact on Charity Objects

1.5.1                   This matter will have no impact on the objects of the Charity.

1.6                        Risk Management

1.6.1                   There is limited impact on the risk management of the Charity’s affairs.

1.7                        Other Implications

1.7.1                            

Background Documents