Your Councillors


COBTREE MANOR ESTATE CHARITY COMMITTEE

1st August 2018

 

UKPN Revised Cost to install new power cable

 

Final Decision-Maker

COBTREE MANOR ESTATE CHARITY COMMITTEE

Lead Head of Service/Lead Director

Dawn Hudd- Head of Regeneration & Economic Development

Lead Officer and Report Author

Laurence Tricker- Programme Manager

Classification

Public

Wards affected

ALL

 

Executive Summary

The report seeks approval from the committee to accept the new quotation from UK Power Networks (UKPN) and increased costs for the installation of a electric power cable to the Cobtree Visitor Centre.

 

 

This report makes the following recommendations to this Committee:

1.   To accept the increased cost for the installation of the power cable of £2,239.

2.   To give delegated authority to the Head of Mid Kent Legal Services to enter into contracts and any other necessary agreements for a new power supply to the Cobtree Visitor Centre based on the revised costs

 

 

 

Timetable

Meeting

Date

COBTREE MANOR ESTATE CHARITY COMMITTEE

1st August 2018



UKPN Revised Cost to install new power cable

 

 

 

1.      INTRODUCTION AND BACKGROUND

 

1.1     The Cobtree Manor and Estate Trust had previously agreed on the 25th January 2018 to the installation of a new power cable by UKPN.  Due to the delay in commencing the contract with the external café operator the original quotation from UKPN is no longer valid. A new quotation is £2,239 higher than the original one. This report seeks authority to accept this increase and progress with the proposed works.

 

 

2.        AVAILABLE OPTIONS

 

2.1     Accept the new quotation and increased cost. The trust had previously agreed to the installation and related cost for the increased power capacity to the visitor centre as this represented a sound investment in the assets of the Trust.

 

2.2     UKPN are the only supplier and installer of national power infrastructure and as such we have no other option on the provider of this service. The previous quotation was £23,668 (received on the 19th December 2017 and valid for 90 days). The revised costs of works are £25,907 (quotation received 21st May and valid for 90 days). The operator of the café will contribute to these costs over the period of their lease via uplift of £2,900 in the annual rent over the 5 years (£14,500) once works are completed.

 

 

3.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1     To award the contract to UKPN for the works and proceed with works as this is the only supplier/installer of major cable infrastructure.  

 

 

4.       RISK

 

4.1 The risks associated with this proposal, including the risks if the Council does   not act as recommended, have been considered in line with the Council’s Risk Management Framework. We are satisfied that the risks associated are within the Council’s risk appetite and will be managed as per the Policy.

 

 

 

5.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1      CMET had previously voted unanimously to approve this work based on the previous quotation and whilst it is frustrating that UKPN costs have increased, these costs will shared with the café operator and paid back via the uplift in annual rent.

 

 

6.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1     Place the order with UKPN to undertake the works as outlined in the attached quotation

 

 

7.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

No implications have been identified.

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

We do not expect the recommendations will by themselves materially affect achievement of corporate priorities.  However, they will support the Trust’s overall achievement of its aims as set out in section 3

 

Dawn Hudd- Head of Regeneration & Economic Development

Risk Management

Refer to paragraph 4.1 of the report

Dawn Hudd- Head of Regeneration & Economic Development

Financial

The proposals set out in the recommendation are all within already approved budgetary headings and so need no new funding for implementation.

 

Paul Holland, Senior Finance Manager

Staffing

We will deliver the recommendations with our current staffing.

 

Dawn Hudd- Head of Regeneration & Economic Development

Legal

Acting on the recommendations is within the Trust Committee’s powers to enable the required works to be undertaken by UKPN and the relevant legal agreements to be entered into.

 

Head of Mid Kent Legal Services

Privacy and Data Protection

N/A

 

Head of Mid Kent Legal Services

Equalities

The recommendations do not propose a change in service therefore will not require an equalities impact assessment

Policy & Information Manager

Crime and Disorder

N/A

Dawn Hudd- Head of Regeneration & Economic Development

Procurement

 

Dawn Hudd- Head of Regeneration & Economic Development