Communities, Housing and Environment Committee




External Board/Outside Body


External Board/Outside Body

Cutbush and Corrall

Councillor(s) represented on the Outside Body/External Board

Cllr Clive English

Cllr Denise Joy

Report Author

Debbie Smith

Date of External Board/Outside Body Meeting Attended




Purpose of the External Board/Outside Body:

Quarterly Trustees Meeting.




·         The Clerk and Chief Officer submitted a finance report which was noted by trustees.

·         Personnel issues and the outcome of the recent staff restructure were discussed.

·         Trustees agreed in principle to adopt a pay banding structure and requested that the Clerk and Chief Officer review her proposal to include equivalent FTE salary rates for the committee’s consideration.

·         Weekly Maintenance Charges were reviewed against equivalent fair rents following a non-statutory evaluation in respect of four vacant properties

·         The complaints log was reviewed and content noted

·         Reports were received in relation to the Selection and Residents Sub-Committee and the Buildings Sub-Committee

·         The contents of the Health and Safety report were noted.

·         The following policies were reviewed: -


1.   Company Vehicle Policy

2.   Conflict of Interest Policy

3.   Own Vehicle Policy

4.   Trustee Code of Conduct.

5.   Confidentiality/Data Protection

6.   Credit Card Policy


It was agreed that some amendments should be made for review at the next meeting


·         The Risk Register was presented to trustees for information. It was agreed that some amendments to the format of the register would be useful for the next meeting