Minutes Template

Should you wish to refer any decisions contained in these minutes to Policy and Resources Committee, please submit a Decision Referral Form, signed by three Councillors, to the Head of Policy and Communications by: 3 January 2019






Minutes of the meeting held on Monday 17 December 2018



Councillors Cuming, Fermor, Harper (Chairman), Hastie, Hinder, Mrs Hinder, Lewins and Mrs Wilson




104.     Apologies for Absence


There were no apologies.




105.     Notification of Substitute Members


There were no Substitute Members.




106.     Urgent Items


There were no urgent items.




107.     Notification of Visiting Members


There were no Visiting Members.




108.     Disclosures by Members and Officers


There were no disclosures by Members or Officers.




109.     Disclosures of Lobbying


There were no disclosures of lobbying.




110.     Exempt Items


RESOLVED: That all items be taken in public, as proposed.




111.     Minutes of the meeting held on 27 November 2018


RESOLVED: That the minutes of the Meeting held on 27 November 2018 be agreed as an accurate record of the meeting and signed.




112.     Presentation of Petitions


There were no petitions.






113.     Questions and answer session for members of the public


There were no questions from members of the public.




114.     Committee Work Programme


The Chairman advised that following the approval of the Strategic Plan by Council one of the strap lines was ‘Pride in Maidstone’ which would have two overriding themes, heritage and bio-diversity.  He felt that the Committee should consider how they could drive this forward and suggested an informal workshop where Members of the Committee and Officers could have a brainstorming session and felt that this should take place early January.


The Committee then discussed the items on the Work Programme and made the following changes:-


Cemetery Update – this item was moved to March 2019.


Leisure Scoping Report – the title was changed to Sports Scrutiny Review and would be considered in January 2019.


Museum’s Future Governance -  the Chairman updated the Committee on a meeting he had attended with the Vice-Chairman of the Brenchley Trust.


Key Performance Indicators (KPIs) – suggestions for new KPIs were scheduled to be discussed in depth at a forthcoming workshop.


Parks and Open Spaces Briefing Note – the Briefing Note sent out to all Members by the Vice-Chairman was due to be considered at the forthcoming workshop.


Arts Installation Maidstone East – this was a new item that needed adding to the programme. 


Market Review and New Market on Jubilee Square – to be considered in April or June 2019.


RESOLVED: That the Committee Work Programme be agreed subject to the changes made above.


Note:  Councillor Cuming arrived at 6.36 p.m. during consideration of this item.




115.     Pollinators Project - A Pilot Meadow Creation Scheme


Mr Andrew Williams, Parks and Open Spaces Manager, presented a report on the merits of creating a more bio-diverse borough through planting a number of pollinator friendly wildflower grasslands as a pilot project.  The lessons learnt would inform future plans to make the Council’s parks and open spaces more attractive for residents to enjoy and provide a better habitat for wildlife.


The Committee noted that the project was an opportunity for adults and children to get involved in the sowing and onward maintenance of these areas.

In response to questions from the Committee, Officers advised that:-


·         Local schools, community groups, Parish Councils and Ward Councillors would be contacted during January to enable them to get involved.  There would also be an article in the Borough Insight magazine and a Press Release issued.

·         Kent County Council would be advised when areas that are maintained by them are due to be sown to enable the seeds to establish.

·         The meadows should be flowering in June/July 2019 but would not be at their optimum for another year.

·         Fairmeadow had been sown but due to adverse weather conditions, the seeds had not flourished.  This area was due to be resown.


RESOLVED:  That the creation of eight pollinator friendly wildflower and grassland areas to benefit bio-diversity, increase access to nature and make the borough a more attractive place be approved.

Voting:   Unanimous




116.     Duration of Meeting


6.30 p.m. to 7.25 p.m.