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POLICY AND RESOURCES COMMITTEE |
23 OCTOBER 2019 |
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NOMINATIONS TO OUTSIDE BODIES |
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Final Decision-Maker |
Policy and Resources Committee
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Lead Head of Service |
Angela Woodhouse, Head of Policy, Communications and Governance
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Lead Officer and Report Author |
Mike Nash, Democratic Services Officer |
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Classification |
Public
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Wards affected |
All
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Executive Summary |
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Nominations have been received for Council Representative positions on the One Maidstone BID Advisory Board and Upper Medway Internal Drainage Board. These nominations are to be considered by the Policy and Resources (P&R) Committee.
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Purpose of Report
Decision
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This report makes the following recommendations to this Committee: |
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That the Committee consider the nominations received for positions on the One Maidstone BID Advisory Board and Upper Medway Internal Drainage Board and makes an appointment if appropriate.
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Timetable |
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Meeting |
Date |
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Policy and Resources Committee |
23 October 2019 |
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NOMINATIONS TO OUTSIDE BODIES |
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1. CROSS-CUTTING ISSUES AND IMPLICATIONS
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Issue |
Implications |
Sign-off |
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Impact on Corporate Priorities |
We do not expect the recommendations will by themselves materially affect achievement of corporate priorities. |
Democratic Services Officer |
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Cross Cutting Objectives |
Each organisation has a different remit and will contribute to the cross-cutting objectives in various ways. |
Democratic Services Officer |
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Risk Management |
There are no significant risks associated with the appointment of Council Representatives. |
Democratic Services Officer |
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Financial |
The proposals set out in the recommendation are all within already approved budgetary headings and so need no new funding for implementation. |
Senior Finance Manager (Client) |
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Staffing |
We will deliver the recommendations with our current staffing. |
Democratic Services Officer |
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Legal |
Under the Council’s Constitution it is a function of the Policy and Resources Committee to appoint Members to the outside bodies assigned to the Committee. The outside bodies identified in the report are so assigned. |
Keith Trowell, Team Leader (Corporate Governance), MKLS |
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Privacy and Data Protection |
There are no specific privacy or data protection issues to address. |
Keith Trowell, Team Leader (Corporate Governance), MKLS |
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Equalities |
The recommendations do not propose a change in service and therefore will not require an equalities impact assessment. |
Equalities and Corporate Policy Officer |
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Public Health |
No implications. |
Senior Public Health Officer |
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Crime and Disorder |
No implications. |
Democratic Services Officer |
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Procurement |
No implications. |
Democratic Services Officer |
2. INTRODUCTION AND BACKGROUND
2.1 Following the advertisement of Council Representative vacancies, nominations have been received for the One Maidstone BID Advisory Board and Upper Medway Internal Drainage Board.
One Maidstone BID Advisory Board
2.2 At its meeting on 23 July 2019, Policy and Resources Committee resolved that One Maidstone be contacted and asked if a second Maidstone Borough Councillor representative could participate on the One Maidstone BID Advisory Board.
2.3 The One Maidstone BID Advisory Board have confirmed that a second Maidstone Borough Councillor representative can be appointed.
2.4 This vacancy was advertised to all Councillors, and a nomination was received from Councillor Joy. This form has been attached as an appendix to this report.
2.5 If an appointment is made, the term of office for this position will be from 24 October 2019 to 23 October 2020.
Upper Medway Internal Drainage Board
2.6 There are upcoming vacancies on the Upper Medway Internal Drainage Board, as the positions currently held by Councillor Martin Round and Councillor Paul Harper are due to expire on 9 January 2020.
2.7 These upcoming vacancies were advertised to all Councillors, and nominations were received from Councillor Round and Councillor Harper. The forms have been attached as appendices to this report.
2.8 If an appointment is made, the term of office for these positions will be from 10 January 2020 to 9 January 2022.
3. AVAILABLE OPTIONS
3.1 The Committee could do nothing. This is not recommended as it would mean that no additional Council Representatives are appointed to Outside Bodies. This could damage the relationships that the Council fosters with these organisations.
3.2 The Committee could appoint to the various Outside Bodies as appropriate.
4. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
4.1 Option 3.2 is recommended as there is a need to ensure that these vacancies are filled as soon as possible.
5. RISK
5.1 There are no
significant risks associated with the appointment of Council Representatives.
6. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
6.1 All Committees responsible for appointing Council Representatives to Outside Bodies considered a report in July 2019. These reports summarised the current status of Outside Bodies including appointments, nominations and outstanding vacancies.
6.2 All Councillors have been emailed to advertise the vacancies on Outside Bodies.
7. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
7.1 Relevant Outside Bodies will be contacted to inform them of any appointments made by the Committee.
8. REPORT APPENDICES
The following documents are to be published with this report and form part of the report:
· Appendix 1: Nomination Form – Cllr Joy – One Maidstone BID Advisory Board
· Appendix 2: Nomination Form – Cllr Round – Upper Medway Internal Drainage Board
· Appendix 3: Nomination Form – Cllr Harper – Upper Medway Internal Drainage Board
9. BACKGROUND PAPERS
None.