Your Councillors


COMMUNITIES HOUSING AND ENVIRONMENT COMMITTEE

30 JUNE 2020

 

Key Performance Indicators 2020-21

 

Final Decision-Maker

Communities Housing and Environment Committee

Lead Head of Service

Angela Woodhouse Head of Policy Communications and Governance

Lead Officer and Report Author

Anna Collier Policy and Information Manager and Orla Sweeney Equalities and Corporate Policy Officer

Classification

Public

Wards affected

All

 

Executive Summary

The Committee are asked to consider new key performance indicators that measure achievement of the Councilís priorities for 2020-21.

Purpose of Report

 

Decision

 

 

This report makes the following recommendations to this Committee:

1.   That the draft Key Performance Indicators for 2020-21, attached as Appendix 1, be agreed.

 

 

 

Timetable

Meeting

Date

COMMUNITIES HOUSING AND ENVIRONMENT COMMITTEE

30 June 2020



Key Performance Indicators 2020-21

 

1.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

We do not expect the recommendations will by themselves materially affect achievement of corporate priorities. However, they will support the Councilís overall achievement of its aims. The performance management process monitors delivery of the Councils Strategic Plan 2019-45 and plays an important role in the achievement of corporate objectives. They also cover a wide range of services and priority areas, for example waste and recycling.

Anna Collier Policy Information Manager

Cross Cutting Objectives

The four cross-cutting objectives are:

         Heritage is Respected

         Health Inequalities are Addressed and Reduced

         Deprivation and Social Mobility is Improved

         Biodiversity and Environmental Sustainability is respected

The report recommendation(s) supports the achievement(s) of the all cross-cutting objectives as the performance management process monitors delivery of the Councils Strategic Plan 2019-45 and plays an important role in the achievement of corporate objectives.

Anna Collier Policy Information Manager

Risk Management

The production of robust performance reports ensures that the view of the Councilís approach to the management of risk and use of resources is not undermined and allows early action to be taken in order to mitigate the risk of not achieving targets and outcomes.

Anna Collier Policy Information Manager

Financial

The proposals set out in the recommendation are all within already approved budgetary headings and so need no new funding for implementation.

Section 151 Officer & Finance Team

Staffing

We will deliver the recommendations with our current staffing.

Angela Woodhouse Head of Policy Communications and Governance

Legal

Acting on the recommendations is within the Councilís powers there is no statutory duty to report regularly on the Councilís performance. However, under Section 3 of the Local Government Act 1999 (as amended) a best value authority has a statutory duty to secure continuous improvement in the way in which its functions are exercised having regard to a combination of economy, efficiency and effectiveness. One of the purposes of the Key Performance Indicators is to facilitate the improvement of the economy, efficiency and effectiveness of Council Services. Regular reports on the Councilís performance assist in demonstrating best value and compliance with the statutory duty.

Legal Team

Privacy and Data Protection

The recommendations do not propose a change in service therefore will not require a data protection impact assessment.

Policy and Information Team

Equalities

The recommendations do not propose a change in service therefore will not require an equalities impact assessment.

Anna Collier Policy and Information Manager

Public Health

 

 

We recognise that the recommendations will not negatively impact on population health or that of individuals.

Public Health Officer

Crime and Disorder

No Impact

Anna Collier Policy and Information Manager

Procurement

No Impact

Angela Woodhouse Head of Policy and Communications and Governance

 

 

 

 

2.        INTRODUCTION AND BACKGROUND

 

2.1     The Council approved a new Strategic Plan in 2019-45 and agreed four new priorities:

 

         Embracing Growth and Enabling Infrastructure

         Safe Clean and Green

         Homes and Communities

         A Thriving Place

 

2.2     Indicators are reviewed at the start of each year and as there has been no changes to priorities, the set of new Key Performance Indicators for 2020-21 is predominantly the same.

 

2.3     Some minor changes have been made where issues have been identified during the course of 2019-20.† Consideration has also been given to the Coronavirus pandemic, its impact on the borough and performance monitoring.

 

2.4     Four new indicators have been added:

 

         Percentage of gas safety certificates in place on all residential properties

         Percentage of all electrical safety certificates on all residential properties

         No of high priority fire safety certificates on all residential properties

         Contamination: Tonnage per month rejected †

 

2.5     The Draft indicator set can be reviewed at Appendix 1, set out by priority.

 

Reporting

 

2.6     The Policy and Information team are working on developing performance dashboards over this year which will enable Members to view data outside of the reports.† This is likely to be around quarter two or three, once these are progressed Officers will be in touch to trial these.

 

 

3.   AVAILABLE OPTIONS

 

Make a recommendation to Policy and Resources Committee to stop performance monitoring

 

3.1     Though it is considered best practice, some authorities have chosen to drop performance management or produce performance data which they publish on their website.

 

3.2     This is not recommended as monitoring performance ensures oversight and challenge to the delivery of the Councilís priority action areas and mitigates the risk of the Council not delivering its priorities and key services.

 

To keep the current set of indicators as reported in 2019-20

 

3.3     A set of indicators is currently in place and is being reported to Committee. This is not recommended, as minor amendments reflect changes over the course of the year.

 

To agree the draft set of indicators at appendix 1

 

3.4     Appendix 1 shows the list of proposed Key Performance indicators for 2020-2, 1 set out by the new priorities in the Strategic Plan 2019-45. Members could also choose to increase, reduce or change any targets or amend suggest new indicators.

 

 

4.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1     To agree the draft set of indicators at appendix 1. Monitoring performance is best practice to ensure the delivery of the Councilís priorities.† Monitoring Performance is particularly important at this time.

 

 

5.       RISK

5.1     The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Councilís Risk Management Framework. The production of robust performance reports ensures that the view of the Councilís approach to the management of risk and use of resources is not undermined and allows early action to be taken in order to mitigate the risk of not achieving targets and outcomes. We are satisfied that the risks associated are within the Councilís risk appetite and will be managed as per the Policy.

 

5.2     The purpose of the risk section of the report is to understand the risks to the council of the options that members are considering, including the risk of not taking action, and assess them against the councilís risk appetite. For more detailed guidance on how to do this see the councilís ĎRisk Appetite Statementí and seek guidance from the Mid Kent Audit Team. The flow chart below can be used to fill in the ĎRisk Managementí section on the cross-cutting implications section of the report template.

 

6.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

6.1     Performance is reported to each committee, each quarter. Members often request future changes or express points of view on either the indicators or performance management generally. Notes have been taken of these for application in the current set and proposed approach.

 

6.2     Indicators will be presented to Policy and Resources Committee on 24 June.† Feedback will be provided to Communities, Housing and the Environment Committee on the night.

 

 

7.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

7.1     Once the indicators are agreed Heads of Service, Managers will be informed and the reports set up in time for first reporting. The Performance and Budget report will be added to each Committees work programme for 2020-21.

 

 

 

 

8.        REPORT APPENDICES

 

         Appendix 1: New Performance Indicators 2020-21