LIST OF FORTHCOMING DECISIONS
Democratic Services Team |
Publication Date: 13 June 2013 |
INTRODUCTION
This document sets out the decisions to be taken by the Executive and various Committees of Maidstone Borough Council on a rolling basis. This document will be published as updated with new decisions required to be made.
KEY DECISIONS
A key decision is an executive decision which is likely to:
· Result in the Maidstone Borough Council incurring expenditure or making savings which is equal to the value of £250,000 or more; or
· Have significant effect on communities living or working in an area comprising one or more wards in Maidstone.
At Maidstone Borough Council, decisions which we regard as “Key Decisions” because they are likely to have a “significant” effect either in financial terms or on the community include:
(1) Decisions about expenditure or savings which equal or are more than £250,000.
(2) Budget reports.
(3) Policy framework reports.
(4) Adoption of new policies plans, strategies or changes to established policies, plans or strategies.
(5) Approval of portfolio plans.
(6) Decisions that involve significant service developments, significant service reductions, or significant changes in the way that services are delivered, whether Borough-wide or in a particular locality.
(7) Changes in fees and charges.
(8) Proposals relating to changes in staff structure affecting more than one section.
Each entry identifies, for that “key decision” –
· the decision maker
· the date on which the decision is due to be taken
· the subject matter of the decision and a brief summary
· the reason it is a key decision
· to whom representations (about the decision) can be made
· whether the decision will be taken in public or private
· what reports/papers are, or will be, available for public inspection
EXECUTIVE DECISIONS
The Cabinet collectively makes its decisions at a meeting and individual portfolio holders make decisions independently. In addition, Officers can make key decisions and an entry for each of these will be included in this list.
DECISIONS WHICH THE CABINET INTENDS TO MAKE IN PRIVATE
The Cabinet hereby gives notice that it intends to meet in private after its public meeting to consider reports and/or appendices which contain exempt information under Part 1 of Schedule 12A to the Local Government Act 1972 (as amended). The private meeting of the Cabinet is open only to Members of the Cabinet, other Councillors and Council officers.
Reports and/or appendices to decisions which the Cabinet will take at its private meeting are indicated in the list below, with the reasons for the decision being made in private. Any person is able to make representations to the Cabinet if he/she believes the decision should instead be made in the public Cabinet meeting. If you want to make such representations, please email janetbarnes@maidstone.gov.uk. You will then be sent a response in reply to your representations. Both your representations and the Executive’s response will be published on the Council’s website at least 5 working days before the Cabinet meeting.
ACCESS TO CABINET REPORTS
Reports to be considered at the Cabinet’s public meeting will be available on the Council’s website (www.maidstone.gov.uk) a minimum of 5 working days before the meeting.
HOW CAN I CONTRIBUTE TO THE DECISION-MAKING PROCESS?
The Council actively encourages people to express their views on decisions it plans to make. This can be done by writing directly to the appropriate Officer or Cabinet Member (details of whom are shown in the list below).
Alternatively, the Cabinet are contactable via our website (www.maidstone.gov.uk) where you can submit a question to the Leader of the Council. There is also the opportunity to invite the Leader of the Council to speak at a function you may be organising.
WHO ARE THE CABINET?
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Councillor Christopher Garland Leader of the Council christophergarland@maidstone.gov.uk Tel: 07766 343024 |
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Councillor Stephen Paine Cabinet Member for Planning, Transport and Development Tel: 07906 271325
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Councillor Malcolm Greer Cabinet Member for Economic and Commercial Development (also Deputy Leader) Tel: 01634 862876
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Councillor Marion Ring Cabinet Member for Environment Tel: 01622 686492
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Councillor Brian Moss Cabinet Member for Corporate Services Tel: 01622 761998
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Councillor John A Wilson Cabinet Member for Community and Leisure Services Tel: 01622 720989 |
Decision Maker and Date of When Decision is Due to be Made: |
Title of Report and Brief Summary: |
Key Decision and reason (if applicable): |
Contact Officer: |
Public or Private (if Private the reason why) |
Documents to be submitted (other relevant documents may be submitted) |
Cabinet Member for Corporate Services
Due Date: 21 Jun 2013
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Hayle Place
Agreement of trust deed and appointment of trustees
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Steve Goulette, Assistant Director of Environment & Regulatory Services Stevegoulette@maidstone.gov.uk
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Public
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Hayle Place Enc. 1 for Hayle Place Enc. 2 for Hayle Place
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Licensing Committee
Due Date: 24 Jun 2013
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Face to Face collections in Maidstone Town Centre
Face to Face new site management agreement
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Lorraine Neale lorraineneale@maidstone.gov.uk
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Public
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Face to Face collections in Maidstone Town Centre
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Licensing Committee
Due Date: 24 Jun 2013
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Street Trading Consent - Mr M Sharp
Street Trading Consent - Mr M Sharp
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Lorraine Neale lorraineneale@maidstone.gov.uk
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Private- Para 3 financial & Business affairs
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Street Trading Consent - Mr M Sharp
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Licensing Committee
Due Date: 24 Jun 2013
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Hackney Carriage Licence - Unmet Demand Survey
To consider the outcomes of the Unmet Demand Survey into the numbers of Hackney Carriage Licenses
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Neil Harris, Head of Democratic Services
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Public
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Hackney Carriage Licence - Unmet Demand Survey
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Cabinet Member for Corporate Services
Due Date: 28 Jun 2013
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Discretionary Housing Payment
Future policy for the award of discretionary housing payments.
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Stephen McGinnes stephenmcginnes@maidstone.gov.uk
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Public
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Discretionary Housing Payment
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Cabinet Member for Community and Leisure Services
Due Date: 28 Jun 2013
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Rent Deposit Bond Scheme
Amendments to the scheme to improve incentives to private secor landlords and allow the council to dipense its duty into the private rented sector
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KEY Reason: Affects more than 1 ward
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Andrew Paterson andrewpaterson@maidstone.gov.uk
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Public
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Rent Deposit Bond Scheme Appendix 1 - Maidstone Homefinder Sceme Appendix 2 - Survey of Landlords and Lettings Agencies Appendix 3 - Equality Impact Assessment
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Cabinet
Due Date: 28 Jun 2013
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Commercial Opportunity - Maidstone Culture and Leisure
To consider the possible establishment of a new business team to be known as Maidstone Culture and Leisure (MCL).
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KEY Reason: Savings > £250,000
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Steve Goulette, Assistant Director of Environment & Regulatory Services Stevegoulette@maidstone.gov.uk
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public
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Commercial Opportunity - Maidstone Culture and Leisure
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Cabinet
Due Date: 28 Jun 2013
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Exempt appendix to the report on Commercial Opportunity - venues and events
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Steve Goulette, Assistant Director of Environment & Regulatory Services Stevegoulette@maidstone.gov.uk
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Private - could impact on industrial relations
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Exempt appendix C to the report on Commercial Opportunity - venues and events
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Cabinet
Due Date: 28 Jun 2013
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Case for a new Economic Development Team Structure
To determine whether to expand the Economic Development Services unit to deliver the Council’s Corporate Objective of having a growing economy |
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Zena Cooke, Director of Regeneration and Communities
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Private - Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter
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Case for a new Economic Development Team Structure
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Cabinet Member for Corporate Services
Due Date: 28 Jun 2013
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Commissioning & Procurement Strategy 2013-16
To consider the Council's
Commissioning
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KEY Reason: Policies, Plans, Strategies
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David Tibbit
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Commissioning & Procurement Strategy 2013-16 Enc. 1 for Commissioning & Procurement Strategy 2013-16
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Cabinet Member for Corporate Services
Due Date: Before 30 Jun 2013
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Lease of Giddyhorn Lane Tennis Courts
Lease renewal to Maidstone Lawn Tennis Club of the tennis courts at Giddyhorn Lane Playign Fields
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Lucy Stroud
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Private because of commercially sensitive information.
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Heads of Terms Lease of Giddyhorn Lane Tennis Courts
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Cabinet Member for Planning, Transport and Development
Due Date: 5 Jul 2013
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Maidstone Landscape Character Assessment 2012 (2013 amended version)
To adopt the Maidstone Landscape Character Assessment
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KEY Reason: Affects more than 1 ward
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Sue Whiteside
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Public
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Maidstone Landscape Character Assessment 2012 (2013 amended version)
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Cabinet
Due Date: 10 Jul 2013
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Budget Strategy 2014 15 Onwards
To give initial consideration to a Budget Strategy for 2014 15 and beyond
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KEY Reason: Budget Reports
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Paul Riley, Head of Finance & Customer Services
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Public
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Budget Strategy 2014 15 Onwards
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Cabinet
Due Date: 10 Jul 2013
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Annual Governance Statement
To agree the Annual Governance Statement for 2012- 13
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KEY Reason: Policy Framework Document
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Paul Riley, Head of Finance & Customer Services
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Public
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Annual Governance Statement
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Cabinet
Due Date: 10 Jul 2013
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Local Code of Corporate Governance
To consider and approve an amended Local Code of Corporate Governance
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Paul Riley, Head of Finance & Customer Services
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Public
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Local Code of Corporate Governance
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Cabinet
Due Date: 10 Jul 2013
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Emergency Housing Provision
To consider acquiring a purpose built property to provide emergency housing under the homelessness legislation.
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John Littlemore, Head of Housing & Community Services johnlittlemore@maidstone.gov.uk
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Private: Commercially sensitive information
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Emergency Housing Provision
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Member and Employment and Development Panel
Due Date: 10 Jul 2013
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Members' Development Budget
To review the programme for Member Development for 2013-14
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Janet Barnes, Catherine Harrison janetbarnes@maidstone.gov.uk, catherineharrison@maIdstone.gov.uk
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Public
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Members' Development Budget
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Audit Committee
Due Date: 15 Jul 2013
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Audit Committee - Member Skills
Members have previously discussed the skills that are needed in order to make a full and informed contribution to the work of the Audit Committee. The report sets out a range of skills and incorporates a self-assessment questionnaire, which will help to identify future training needs.
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Brian Parsons, Head of Audit Partnership
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Public
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Audit Committee - Member Skills
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Audit Committee
Due Date: 15 Jul 2013
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Annual Governance Statement
To consider the draft Annual Governance Statement for 2012-13
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Paul Riley, Head of Finance & Customer Services
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Annual Governance Statement
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Audit Committee
Due Date: 15 Jul 2013
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Local Code of Corporate Governance
To consider and approve an amended Local Code of Corporate Governance
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Paul Riley, Head of Finance & Customer Services
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Local Code of Corporate Governance
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Audit Committee
Due Date: 15 Jul 2013
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Treasury Management Annual Review 2012/13
A review of the Treasury Management function for the Council during finacial year 2012/13
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John Owen
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Treasury Management Annual Review 2012/13
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Audit Committee
Due Date: 15 Jul 2013
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Benefit Fraud Annual Report
To update committee with achievement of the benefit Fraud team
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Stephen McGinnes stephenmcginnes@maidstone.gov.uk
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public
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Benefit Fraud Annual Rreport
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Cabinet Member for Community and Leisure Services
Due Date: 18 Jul 2013
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Review of the Housing Assistance Policy
To review and update the council's Policy for providing housing assistance.
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KEY Reason: Affects more than 1 ward
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John Littlemore, Head of Housing & Community Services johnlittlemore@maidstone.gov.uk
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Public
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Review of the Housing Assistance Policy
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Council
Due Date: 24 Jul 2013
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Members' Broadband Allowance
To consider increasing the Basic Allowance for Members to incorporate an allowance for broadband
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Janet Barnes
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Public
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Members' Broadband Allowance
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Cabinet Member for Corporate Services
Due Date: Before 26 Jul 2013
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King St Multi Storey Car Park
To consider options for the redevelopment of the site.
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KEY Reason: Expenditure > £250,000
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David Tibbit, davidtibbit@maidstone.gov.uk
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Public
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King St Multi Storey Car Park
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Cabinet Member for Corporate Services
Due Date: Before 26 Jul 2013
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Exempt Appendix - King St Multi Storey Car Park
To consider options for redevelopment of the site
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David Tibbit, davidtibbit@maidstone.gov.uk
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Private - It is in the public interest that the information contained within this appendix be taken in private because it contains sensitive commercial information which would prejudice the Council’s position if publicly available.
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Exempt Appendix - King St Multi Storey Car Park
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Cabinet Member for Environment
Due Date: Before 2 Aug 2013
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Review of Fees and Charges - Waste Services
Review of garden waste and bulky charges to consolidate charges across the Mid Kent Waste Partnership area.
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KEY Reason: Fees & Charges
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Steve Goulette, Assistant Director of Environment & Regulatory Services Stevegoulette@maidstone.gov.uk
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Public
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Review of Fees and Charges - Waste Services
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Licensing Act 2003 Committee
Due Date: 4 Sep 2013
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Delegation of Functions
To recommend to Council a minor amendment to the delegations to the Committee
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Reason:
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Neil Harris, Head of Democratic Services, neilharris@maidstone.gov.uk
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Public
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Delegation of Functions
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Cabinet
Due Date: 11 Sep 2013
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Regeneration and Economic Development Plan Consultation
To consider the draft Regeneration and Economic Development Plan for the Borough and agree its release for public consultation.
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KEY Reason: Affects more than 1 ward
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Public
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Regeneration and Economic Development Plan Consultation
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Cabinet
Due Date: 11 Sep 2013
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Maidstone Enterprise Hub
To allocate £500,000 from the Capital Fund as match funding to support the Council's bid to Kent County Council for Regeneration Funding to establish an Enterprise Hub in Maidstone town centre.
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KEY Reason: Expenditure > £250,000
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Karen Franek, karenfranek@maidstone.gov.uk
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Public
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Maidstone Enterprise Hub
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