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Agenda, decisions and minutes
Venue: Town Hall, High Street, Maidstone. View directions
Contact: Debbie Snook 01622 602030
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Apologies for Absence Minutes: There were no apologies for absence |
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Notification of Visiting Members Minutes: There were no visiting members |
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Disclosures by Members and Officers Minutes: Mr Brian Latimer disclosed a prejudicial interest in the report of the Assistant Director of Environment and Regulatory Services on Cobtree Officer and he left the meeting whist the item was discussed. |
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Disclosures of Lobbying Minutes: There were no disclosures of lobbying. |
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Exempt Items Minutes: RESOLVED: That the items on Part II of the agenda be taken in private as proposed. |
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Minutes of the meeting held on 20 December 2010 PDF 32 KB Minutes: RESOLVED: That the minutes of the meeting held on 20 December 2010 be approved as a correct record and signed. |
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Report of the Head of Finance and Customer Services - Financial Position 2010/11 PDF 55 KB Additional documents:
Minutes: The Committee considered the report of the Head of Finance and Customer Services on the Financial Position 2010/11.
RESOLVED: That the current financial position of the Golf course and Manor Park as at 31 January 2011 be noted. |
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Park Ranger Progress Report PDF 76 KB Additional documents:
Decision: 1. That the work undertaken by the Park Ranger, as set out in Appendix A to the report of the Cobtree Officer, be noted.
2. That the proposed programme of events for the coming year be endorsed and that the sum of £1,500 be included in the estimates for 2011/12 to cover the cost of engaging external event leaders.
Minutes: DECISION MADE
1. That the work undertaken by the Park Ranger, as set out in Appendix A to the report of the Cobtree Officer, be noted.
2. That the proposed programme of events for the coming year be endorsed and that the sum of £1,500 be included in the estimates for 2011/12 to cover the cost of engaging external event leaders.
For full details of this Record of Decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=425
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Clearance of Drainage Ditch PDF 76 KB Decision: That the action taken by Officers in instructing the clearance of the drainage ditch alongside the access road to Stream Cottages be endorsed.
Minutes: DECISION MADE
That the action taken by Officers in instructing the clearance of the drainage ditch alongside the access road to Stream Cottages be endorsed.
For full details of this Record of Decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=421
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Report of the Cobtree Officer - Meeting Dates PDF 77 KB Minutes: The Committee considered the report of the Cobtree Officer regarding meeting dates.
RESOLVED: That the programme of meeting dates set out below be approved:-
13
April 2011 |
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Master Plan - Cobtree Manor Park PDF 74 KB Additional documents:
Decision: That the Cobtree Manor Estate Charity Committee agree:-
i) the revised master plan as shown in Appendix A of the joint report of the Assistant Director of Environment and Regulatory Services and the Cobtree Officer ii) the budget assessment iii) the indicative project plan for the scheme iv) the design elements for the various works v) the preferred scheme for the play area be accepted and delegated authority be given to the Head of Legal Services to enter into the appropriate contract with the preferred contractor, Eibe, once the release of permanent endowment funding has been agreed with the Charity Commission vi) that the play area be funded from a loan from the permanent endowment and that this be repaid over a minimum ten year period, subject to the views of the charity’s auditors and the Charity Commission vii) that the remainder of the improvement scheme be the subject to further discussion regarding funding with the heritage lottery officers and the Charity Commission and that a further report be made to the Committee at the earliest opportunity.
Minutes: DECISION MADE
That the Cobtree Manor Estate Charity Committee agree:-
i) the revised master plan as shown in Appendix A of the joint report of the Assistant Director of Environment and Regulatory Services and the Cobtree Officer ii) the budget assessment iii) the indicative project plan for the scheme iv) the design elements for the various works v) the preferred scheme for the play area be accepted and delegated authority be given to the Head of Legal Services to enter into the appropriate contract with the preferred contractor, Eibe, once the release of permanent endowment funding has been agreed with the Charity Commission vi) that the play area be funded from a loan from the permanent endowment and that this be repaid over a minimum ten year period, subject to the views of the charity’s auditors and the Charity Commission vii) that the remainder of the improvement scheme be the subject to further discussion regarding funding with the heritage lottery officers and the Charity Commission and that a further report be made to the Committee at the earliest opportunity.
For full details of this Record of Decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=426
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Funding Proposals for the Master Plan - Cobtree Manor Park PDF 75 KB Decision: That the Cobtree Manor Estate Charity Committee agrees approves and resolves to pass the following:-
(i) To approach the Charity Commission using either the Charity’s statutory powers under Section 75A of the Charities Act 1993, as amended by the Charities Act 2006, or other appropriate powers, seeking the release of up to £275,000 of the permanent endowment in the following terms:
(ii) Should the Charity Commission give its approval for the releasing of part of the permanent endowment as outlined in (i) above, to spend that released sum on completing one part of the scheme; namely the supply and construction of a play area.
(iii)To allocate not less than £ 25,000 per annum of the future yearly revenue stream over a minimum period of ten years to a separate account, which account shall then be used towards the costs of the proposals outlined in the scheme.
(iv)To agree and authorise Officers to discuss further with heritage Lottery Officers, other grant making organisations and the Charity Commission proposals for the future funding of the remainder of the scheme, and to bring a further report or reports to the Committee at the earliest available opportunity.
Minutes: DECISION MADE
That the Cobtree Manor Estate Charity Committee agrees approves and resolves to pass the following:-
(i) To approach the Charity Commission using either the Charity’s statutory powers under Section 75A of the Charities Act 1993, as amended by the Charities Act 2006, or other appropriate powers, seeking the release of up to £275,000 of the permanent endowment in the following terms:
(ii) Should the Charity Commission give its approval for the releasing of part of the permanent endowment as outlined in (i) above, to spend that released sum on completing one part of the scheme; namely the supply and construction of a play area.
(iii)To allocate not less than £ 25,000 per annum of the future yearly revenue stream over a minimum period of ten years to a separate account, which account shall then be used towards the costs of the proposals outlined in the scheme.
(iv)To agree and authorise Officers to discuss further with heritage Lottery Officers, other grant making organisations and the Charity Commission proposals for the future funding of the remainder of the scheme, and to bring a further report or reports to the Committee at the earliest available opportunity.
For full details of this Record of Decision, please follow this link:-
http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=423
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Exclusion of the Public from the Meeting Minutes: RESOLVED: That the public be excluded for the items set out in Part II of the Agenda because of the likely disclosure of exempt information for the reasons specified having applied the Public Interest Test.
Head of Schedule 12A and Brief Description
Exempt Report of the Cobtree Officer – 5 – Legal Proffessional 1 Stream Cottages Privilege/Legal Proceedings
Exempt Report of the Cobtree Officer – 3 – Financial/Business Garden Cottage – Additional Costs Affairs
Exempt Report of the Assistant Director of 3 – Financial/Business Environment and Regulatory Services - Affairs
Exempt Appendix to the Joint Report of the 3 – Financial/Business Assistant Director of Environment and Affairs Regulatory Services and the Cobtree Officer – Play Area Cobtree manor Park
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1 Stream Cottages
Minutes: The Committee considered the report of the Cobtree Officer and agreed a number of decisions relating to this matter.
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Garden Cottage - Additional Costs
Minutes: The Committee considered the report of the Cobtree Officer and agreed a number of decisions relating to this matter.
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Cobtree Officer
Minutes: The Committee considered the report of the Assistant Director of Environment and Regulatory Services and agreed a number of decisions relating to this matter.
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Exempt Appendix to the Joint Report of the Assistant Director of Environment and Regulatory Services and the Cobtree Officer - Play Area Cobtree Manor Park Minutes: RESOLVED: That the exempt appendix be noted. |
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Duration of Meeting Minutes: 5.00pm to 5.52pm |