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Agenda and draft minutes

Venue: Maidstone Museum

Contact: Committee Services  01622 602899

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies were received from Councillors Munford and Wilby.

2.

Notification of Substitute Members

Minutes:

Councillor Newton was present as a Substitute Member for Councillor Munford.

3.

Election of the Chairman

Minutes:

RESOLVED: That Councillor Round be elected as Chairman of the Committee for the Municipal Year 2021/22.

 

4.

Election of the Vice Chairman

Minutes:

RESOLVED: That Councillor Trzebinski be elected as the Vice-Chairman of the Committee for the Municipal Year 2021/22.

5.

Notification of Visiting Members

Minutes:

There were no Visiting Members.

6.

Disclosures by Members and Officers

Minutes:

There were no disclosures by Members or Officers.

7.

Disclosures of Lobbying

Minutes:

Councillor Round had been lobbied on Item 9 – Minutes from the Meeting Held on 29 July 2019.

8.

EXEMPT ITEMS

Minutes:

RESOLVED: That all items be taken in public as proposed.

9.

Minutes of the Meeting held on 29 July 2019 pdf icon PDF 95 KB

Minutes:

In considering the Minutes, the Committee was informed that legal advice had been received which stated that, should the Trust fail, the collection must go to the National Army Museum or another independent museum, and so Maidstone Museum would be unable to take ownership of the collection should the Trust be dissolved. As a result, it was not possible to implement the resolutions in the Minutes for the Item Future Governance of the Queen’s Own Royal West Kent Regiment Trust.

 

RESOLVED: That the Minutes of the meeting held on 29 July 2019 be approved as a correct record and signed.

10.

Presentation of Petitions

Minutes:

There were no petitions.

11.

Questions and answer session for members of the public

Minutes:

There were no questions from members of the public to the Chairman.

12.

Questions from Members to the Chairman

Minutes:

There were no questions from Members to the Chairman.

13.

CHANGE TO THE ORDER OF BUSINESS

Minutes:

Item 14 – Accounts 2019/20 and 2020/21 would be taken before Item 13 – History of the Trust and Gallery Tour, in order that the tour could be undertaken following the conclusion of the meeting.

14.

Accounts 2019/20 & 2020/21 pdf icon PDF 131 KB

Additional documents:

Minutes:

The Senior Finance Officer presented the report and explained that the 2019/2020 accounts had been filed with the Charity Commission before the statutory deadline. There continued to be a healthy level of assets within the Trust and the interest on investment remained steady.

 

RESOLVED: That

 

1.  The Accounts for the year ending 31 March 2020 be approved;

 

2.  The Accounts for the year ending 31 March 2021 be approved; and

 

3.  The annual update on investment performance be noted.

 

15.

History of the Trust and Gallery Tour

Minutes:

The Museum Director and Collections Manager took the Committee on a tour of the Gallery, following the close of the meeting.

16.

Duration of Meeting

Minutes:

2.00pm to 2.44pm.