Minutes 20/04/2016, 17.00

MAIDSTONE BOROUGH COUNCIL

 

Maidstone Joint Transportation Board

 

Minutes of the meeting held on Wednesday 20 April 2016

 

Present:

Councillor Burton (Chairman), and

Councillors Ash, Bird, Brown, Carter, Chittenden, Clark, Cooke, Cuming, Daley, English, Fort, Hotson, T Sams, Mrs Stockell, Vizzard, Mrs Whittle, J.A. Wilson and Mrs Wilson

 

Also Present:

Councillor Round

 

 

 

<AI1>

152.     Apologies for Absence

 

It was noted that apologies for absence had been received from Councillor Willis.

 

</AI1>

<AI2>

153.     Notification of Substitute Members

 

It was noted that Councillor Mrs Wilson was substituting for Councillor Willis.

 

</AI2>

<AI3>

154.     Notification of Visiting Members

 

Councillor Round was in attendance as an observer.

 

</AI3>

<AI4>

155.     Disclosures by Members and Officers

 

There were no disclosures by Members or Officers.

 

</AI4>

<AI5>

156.     Disclosures of lobbying

 

All Members disclosed that they had been lobbied on item 12 Exempt report of the KCC Head of Transportation Report on initial investigation of route options, funding and programme.

 

Councillor Bird disclosed that he had been lobbied on urgent item 15 Request for communication with Kent Police.

 

</AI5>

<AI6>

157.     Urgent Items

 

The Chairman agreed to take the following as urgent items as the information was not available when the agenda was published:

 

Urgent Update to item 11 Maidstone Highway Works Programme April 2016

 

Urgent Update to exempt item 12 Report on initial investigation of route options, funding and programme

 

Item 13 Verbal report on the Harrietsham transport improvement scheme

 

Item 14 Verbal update on the Integrated Transport Strategy

 

 

The Chairman agreed to take the following as an urgent item due to the length of time until the next meeting:

 

Item 15 Verbal report to request correspondence with Kent Police

 

 

</AI6>

<AI7>

158.     Verbal report of the Head of Planning and Development - Harrietsham transport improvement scheme

 

The Head of Planning and Development, Rob Jarman, advised the Board that a gap in funding of 0.25 million for the Harrietsham transport improvement scheme had been identified. This was caused by the difference between the total cost and the monies likely to accumulate through S106 agreements.

 

It was explained that a bid could be made to the Local Enterprise Partnership (LEP) for funding. Alternatively, existing Local Growth Fund monies that had been allocated to schemes that were no longer progressing could be utilised.

 

RESOLVED: That the Strategic Planning, Sustainability and Transport Committee and the KCC Cabinet Member for Environment and Transport be recommended to consider the Harrietsham transport improvement scheme for allocation of the required additional funding of 0.25 million from existing monies in the Local Growth Fund, or through a bid to the Local Enterprise Partnership.

 

For 19 Against 0 Abstain 0

 

</AI7>

<AI8>

159.     Verbal update of the Head of Planning and Development - Integrated Transport Strategy

 

The Chairman provided the Board with an update on the progression of the Integrated Transport Strategy, and advised Members that KCC and MBC Officers were working together on a statement of common ground.

 

During discussion it was stated that KCC and MBC had not agreed the wording of a report on the Integrated Transport Strategy and a further meeting was required to reach consensus.

 

RESOLVED: That the Chairman for the Municipal Year 2016-17 be requested to arrange an additional meeting of the Board to take place in advance of the scheduled meeting in July 2016.

 

 

 

</AI8>

<AI9>

160.     Verbal report of the KCC Head of Transportation - Request for correspondence with Kent Police

 

Councillor Bird informed the Board of parking issues experienced by residents within the Maidstone Central division. Residents had been advised to report to Kent Police instances in which vehicles caused an obstruction but fell outside of MBC parking enforcement, however residents had relayed to Councillor Bird that the police had not accepted these as actionable issues.

 

RESOLVED: That the Chairman be requested to write to Kent Police to urge them to take action against motorists who cause an obstruction to residents and motorists, with the letter to be checked by a legal advisor before sending.

 

For 19 Against 0 Abstain 0

 

</AI9>

<AI10>

161.     To consider whether any items should be taken in private because of the possible disclosure of exempt information

 

RESOLVED: That the item on part II of the agenda be taken in private as proposed.

 

</AI10>

<AI11>

162.     Minutes of the Meeting held on 22 February 2016

 

RESOLVED: That the minutes of the meeting held on 22 February 2016 be approved as a correct record and signed.

 

</AI11>

<AI12>

163.     Petitions

 

The Chairman advised that the petitioner for the Platts Heath safe transport scheme had withdrawn the petition for consideration at the meeting.

 

Michelle Hastie presented a petition requesting Kent County Council to extend the existing 20 mph speed zone to further residential rounds around North Maidstone, with specific reference to Hillary Road, The Hedges, Gladstone Road and Peel Street. Ms Hastie explained that it was felt that a reduction in speed limit with appropriate signage would significantly reduce the potential for accidents.

 

The Chairman accepted the petition and advised that a report on the issue would be considered at the next meeting of the Board.

 

</AI12>

<AI13>

164.     Questions/Statements by members of the public

 

Paul Harwood put a question to the Chairman in the following terms:

 

How did the Board arrive at their unanimous consensus at the February meeting that KCCs proposal to revise traffic flows on Loose Road between Sheals Crescent and Armstrong Road would have a beneficial effect when neither affected residents were consulted nor associated problems (viz. driveway access, relocation of bus stops, pedestrian crossing and vehicle access/exit at Heather Drive, air pollution, current carriageway widths and the effects of these changes for emergency vehicles) appear to have been thoroughly considered?

 

The Chairman responded as follows:

 

The proposed scheme for the A229 Loose Road is currently at the design stage and affected residents will be consulted when the detail is known. It is currently proposed that the existing refuge island north of the Heather Drive junction will be retained to enable pedestrians to continue to cross the A229 at this location. The detailed design will consider any potential implications for residents with regard to access to their properties. The overall intention of the scheme is to make better use of the existing carriageway space to assist traffic flow and improve journey time reliability on the A229 corridor.

 

Mr Harwood asked, as a supplementary question, what the timescale for consultation would be. The Chairman replied that this had not yet been scheduled, but consultation would begin at the culmination of the design stage.

 

</AI13>

<AI14>

165.     Report of the KCC Head of Transportation - Verbal update on proposed amendments to the Maidstone Joint Transportation Board Agreement

 

Richard Emmett, KCC Highways Manager, updated the Board on the progress of amendments to the Joint Transportation Board agreement with Maidstone. In response to a question Mr Emmett agreed to ask the KCC legal team to expedite the amendments with a view to have the agreement in place by the next meeting of the Board.

 

RESOLVED: That the verbal update be noted.

 

For 19 Against 0 Abstain 0

 

</AI14>

<AI15>

166.     Report of the KCC Head of Transportation - Maidstone Highway Works Programme April 2016

 

Richard Emmett, KCC Highways Manager, presented the Highway works programme for April 2016.

 

Members requested further information on the status of the Boughton Lane, Boughton Monchelsea and Oak Lane developer funded works. Officers agreed to circulate this to Members in advance of the next meeting.

 

RESOLVED: That the report be noted.

 

For 19 Against 0 Abstain 0

 

</AI15>

<AI16>

167.     Exclusion of the Public from the Meeting

 

RESOLVED: That the public be excluded from the meeting for the following item of business because of the likely disclosure of exempt information for the reason specified having applied the Public Interest test:

 

 

 

Head of Schedule 12A and

Brief Description

 

Item 12 Exempt report of the KCC Head of Transportation: Report on initial investigation of route options, funding and programme

 

3 Financial/Business Affairs

 

 

 

</AI16>

<AI17>

168.     Report of the KCC Head of Transportation - Report on initial investigation of route options, funding and programme

 

Members considered the exempt report of the KCC Head of Transportation on initial investigation of route options, funding and programme.

 

RESOLVED: That the report be noted.

 

</AI17>

<AI18>

169.     Duration of Meeting

 

5.01 p.m. to 6.29 p.m.

</AI18>

<TRAILER_SECTION>

 

</TRAILER_SECTION>

 

<LAYOUT_SECTION>

 

FIELD_SUMMARY

</LAYOUT_SECTION>

<TITLE_ONLY_LAYOUT_SECTION>

 

</TITLE_ONLY_LAYOUT_SECTION>

<HEADING_LAYOUT_SECTION>

FIELD_TITLE

</HEADING_LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

 

FIELD_SUMMARY

</TITLED_COMMENT_LAYOUT_SECTION>

<COMMENT_LAYOUT_SECTION>

FIELD_SUMMARY

 

</COMMENT_LAYOUT_SECTION>

 

<SUBNUMBER_LAYOUT_SECTION>

 

FIELD_SUMMARY

</SUBNUMBER_LAYOUT_SECTION>

 

<TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>

 

</TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>