Agenda Template

Democracy Committee MEETING


Date:       Wednesday 15 November 2017

Time:      6.30 p.m.

Venue:    Town Hall, High Street, Maidstone



Councillors    Boughton, Fermor, Fissenden (Vice-Chairman), Mrs Hinder, Lewins, Newton (Chairman), Mrs Ring and Vizzard



Page No.



1.        Apologies for Absence




2.        Notification of Substitute Members




3.        Notification of Visiting Members




4.        Disclosures by Members and Officers




5.        Disclosures of Lobbying




6.        To consider whether any items should be taken in private because of the possible disclosure of exempt information.




7.        Minutes of the meeting held on 6 September 2017

1 - 6



8.        Presentation of Petitions (if any)




9.        Question and Answer Session for Members of the Public




10.    Planning Referral Process Review

7 - 21



11.    Results of Consultation on Barming Ward Name Change

22 - 32



12.    Amendments to the Constitution

33 - 39



13.    Review of Outside Bodies - Update

40 - 45








Public Speaking

In order to book a slot to speak at this meeting of the Democracy Committee, please contact on 01622 602743 or by email to by

5 p.m. one clear working day before the meeting.  If asking a question, you will need to provide the full text in writing.  If making a statement, you will need to tell us which agenda item you wish to speak on.  Please note that slots will be allocated on a first come, first served basis.




Alternative Formats

The reports included in this agenda can be available in alternative formats.  For further information about this service, or to arrange for special facilities to be provided at the meeting, please contact or 01622 602743.  To find out more about the work of the Committee, please visit