Your Councillors

DEMOCRACY COMMITTEE

17 March 2016

Is the final decision on the recommendations in this report to be made at this meeting?

Yes

 

Report of the Head of Finance and Resources –

Outside Body Nominations for Approval

 

Final Decision-Maker

Democracy Committee

Lead Head of Service

Paul Riley, Head of Finance and Resources

Lead Officer and Report Author

Tessa Mallett, Democratic Services Officer

Classification

Public

Wards affected

 

 

 

This report makes the following recommendations to this Committee:

 

1.   That the Committee agree the nominations to the outside bodies listed in 2.2 of this report

 

 

This report relates to the following corporate priorities:

·         Keeping Maidstone Borough an attractive place for all

·         Securing a successful economy for Maidstone Borough

 

 

Timetable

Meeting

Date

Democracy Committee

17 March 2016



Report of the Head of Finance and Resources –

Outside Body Nominations for Approval

 

 

1.        PURPOSE OF REPORT AND EXECUTIVE SUMMARY

 

1.1     This report provides details of up and coming vacancies to the outside bodies Maidstone Borough Council (MBC) supports and the nominations put forward to fill these vacancies.

 

 

2.        INTRODUCTION AND BACKGROUND

 

2.1     MBC supports 40 outside bodies.  The MBC Constitution states the Democracy Committee has responsibility for appointing Council nominees to outside bodies as appropriate.

 

2.2     The table below provides details of the vacancies, the dates they become available and the name of the nominee.

 

Outside Body

Number of vacancies

Current post holder

Current post holders end of term date

Name of nominee for Committee approval

Cutbush and Corrall Charity

One

Cllr Naghi

31 March 2016

Cllr Naghi

Maidstone Area Arts Partnership

One

Cllr Pickett

8 April 2016

Cllr Pickett

Maidstone Street Pastors

One

Cllr Joy

14 May 2016

Cllr Joy

Howard de Walden Centre

Two

Cllr Cox

Cllr Chittenden

24 May 2016

None received

 

2.3     Where there have been no nominations have been received for an Outside Body, the  these vacancies will be re-advertised after the elections on 5 May 2016.  If there are still no nominations after this, a report will be brought to the Committee outlining the possible alternative options.

 

2.4     The Committee is asked to approve the nominations.  The completed nomination forms are attached as Appendix A.

 

 

3.        AVAILABLE OPTIONS

 

3.1     The Committee could decide to defer their decision to approve the nominations at 2.2 of this report until the new Municipal year.  This would mean delaying filling vacancies for the two outside bodies due in March and April 2016.  It would also allow the review of outside bodies to be completed before the vacancies are filled.

 

3.2     The Committee could decide to agree the recommendations listed in 2.2 of this report and allow the links and work of Councillors on the outside bodies to continue.

 

4.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1     The preferred option is for the Committee to agree the nominations listed in 2.2 of this report as none of the outside bodies in the listed are ones that could be considered for severing ties as part of the outside body review process.  This will allow for continuity of support for these outside bodies.

 

 

 

5.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

5.1     Should the Committee decide to approve the nominations at 2.2 of this report each successful nominee will be notified.

 

5.2     The outside bodies will be notified of the Committees decision.

 

 

6.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

 

[Head of Service or Manager]

Risk Management

 

[Head of Service or Manager]

Financial

 

[Section 151 Officer & Finance Team]

Staffing

 

[Head of Service]

Legal

A Councillor who is appointed to an Outside Body acts as a  representative of

Maidstone Borough Council however depending on the nature of the arrangement it is likely that their main responsibility will be to the organisation to which they have been appointed.

[Legal Team]Team Leader Corporate Governance

Equality Impact Needs Assessment

No detrimental impact on the protected characteristics of individuals identified.

[Policy & Information Manager]Insight and Information Officer

Environmental/Sustainable Development

 

[Head of Service or Manager]

Community Safety

 

[Head of Service or Manager]

Human Rights Act

 

[Head of Service or Manager]

Procurement

 

[Head of Service & Section 151 Officer]

Asset Management

 

[Head of Service & Manager]

 

7.        REPORT APPENDICES

 

The following documents are to be published with this report and form part of the report:

·         Appendix A: Outside body Nomination forms from:

o   Councillor David Naghi

o   Councillor David Pickett

o   Councillor Mrs Denise Joy