|
Risk No. |
Risk Type: |
Vulnerability: |
Risk: |
Consequences: |
|
1.
|
Operational |
§ Contractor(s) performance of services. |
§ Contractor (s) default on the contract.
|
§ Reduced visitor numbers. § Inability to finish project. |
|
2.
|
Financial |
§ Level of financial resources to complete project. |
§ Reduced income from investments, leading to difficulty in repaying the endowment. § Increased project costs. § Adequacy of monitoring procedures.
|
§ Reduced investment in buildings and infrastructure. § Inability to finish project.
|
|
3.
|
External |
§ Public perception of service provision. § Climatic conditions. |
§ Poor or inappropriate publicity. § Extreme conditions leading to delay in completion of works. |
§ Reduced visitor numbers and revenue. § Increased vandalism and misuse of facilities. § Long term damage to reputation of facilities and charity.
|
|
4.
|
Legal |
§ Compliance with requirements of the Charity Commission.
|
§
Conflict of interest with role
of local authority.
|
§ Intervention by the Charity Commission. § Claims for compensation. |
Appendix B Master Plan and Dilapidations Risk Management Action Plan July 2014
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
1a.
|
Failure of contractors to complete project on time and on budget. |
DIII |
EIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Project manager and project board in place.
|
§ Sufficient for project of this size. |
§ Regular meetings with contractors as project progresses. |
§
Cobtree Officer
|
§ Regular meetings with Project Sponsor and of project board. § Email updates for Committee and Trust as required. |
§ Each meeting of the project board. § Each Committee meeting.
|
§ Project board meetings and Committee meeting dates. |
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
1b.
|
Disruption to normal service operations due to works being undertaken. |
DIII |
EIII |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Project manager and Cobtree Officer to monitor. § Liaise with Kent Life Manager for dilapidations works.
|
§ Acceptable but ongoing monitoring is required and will depend on the extent of works and where they are undertaken. |
§ Regular meetings with contractors as project progresses. § Regular meetings with project manager to monitor. § Meetings with users to be arranged as required.
|
§
Cobtree Officer
|
§ No complaints received regarding works from staff or public. § Works completed on time and on budget.
|
§ Each fortnightly site meeting. |
§ Fortnightly meetings. § School summer holidays. § Easter 2015. |
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
2a.
|
Insufficient financial resources needed to complete project. |
EII |
FIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Project manager and project board in place to monitor budget.
|
§ Acceptable but ongoing monitoring is required. |
§ Regular meetings with contractors as project progresses. § Regular reporting of financial position to project board.
|
§
Cobtree Officer, Parks and
Leisure Services Manager
|
§ Regular meetings with Project Sponsor.
|
§ Each meeting of the project board. § Each Committee Meeting.
|
§ Fortnightly meetings. § Project board meetings and Committee meeting dates. |
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
2b.
|
Insufficient financial resources to repay endowment. |
EII |
FIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Senior Accountant monitoring repayments and the drawing down of finances only when needed. § Additional funds must be approved by committee.
|
§ Acceptable but ongoing monitoring is required. |
§ Regular financial updates on the endowment repayments as part of the normal reporting system. § Financial updates required for each officers and project meeting. § Strict budgetary controls to be maintained at all stages throughout the project. |
§ Senior Accountant.
|
§ Usual financial updates for Committee. § Projects completed on budget. |
§ Each Committee Meeting.
|
§ Committee meeting dates. § Key project dates. |
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
3a.
|
Disruption to normal service provision due to works being undertaken, leading to poor public perception. |
CIII |
EIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Project Manager, Cobtree Officer and Kent Life Manager to monitor.
|
§ Acceptable but ongoing monitoring is required and will depend on the extent of works. |
§ Regular meetings with contractors as project progresses. § Regular meetings with onsite users and staff to monitor. § Regular publicity updates as project progresses.
|
§
Cobtree Officer
|
§ No complaints received regarding works from staff or public. § Regular publicity events § Updating the Committee on the progress of works.
|
§ Each fortnightly site meeting. § Each Committee meeting. |
§ Fortnightly meetings. § Completion dates for each phase. |
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
3b.
|
Disruption to works caused by extreme climatic conditions. |
EIII |
FIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Project manager and Site manager and Kent Life Manager to monitor.
|
§ Minimises disruption and damage to site through management of site and project. |
§ Regular meetings with contractors and site managers as project progresses.
|
§ Project Manager § Site managers
|
§ No complaints received regarding works from staff or public. § Damage due to poor weather minimised. § Works run on time.
|
§ Each fortnightly site meeting.
|
§ Fortnightly meetings.
|
|
Risk No. |
Description: |
Current Risk Score |
Target Risk Score |
|
4.
|
Failure to comply with the requirements of the Charity Commission. |
EIV |
FIV |
|
Controls already in place |
Adequacy of controls |
Required action |
Responsibility |
Critical success factors |
Review period |
Key dates |
|
§ Senior Solicitor to ensure Master Plan meets objects of the charity. § Cobtree Officer to ensure Master plan as agreed by the Committee is followed.
|
§ Adequate given regular monitoring of Master Plan works. |
§ Regular meetings with Project Manager to ensure project sticks to Master Plan. § Regular updates from the Senior Accountant to ensure endowment is repaid on schedule.
|
§ Cobtree Officer § Senior accountant § Senior Solicitor
|
§ No complaints received from the Charity Commission § Project completed according to Master Plan. |
§ Cobtree Officers Meetings.
|
§ Monthly.
|