Appendix A – Overview and Scrutiny Work Programmes (2014/15)
· Strategic Leadership and Corporate Services Overview and Scrutiny Committee
· Community, Leisure Services and Environment Overview and Scrutiny Committee
· Planning, Transport and Development Overview and Scrutiny Committee
· Economic and Commercial Development Overview and Scrutiny Committee
Strategic Leadership & Corporate Services Overview and Scrutiny Committee
Future Work Programme 2014/15
Meeting Date
|
Agenda Items
|
Details and desired outcome |
Report Author / Possible Witnesses |
10 June 2014 |
· Election of Chairman and Vice-Chairman
· Work programming workshop
|
· Appoint Chairman and Vice-Chairman for 2014/15
· Ascertain work plan for the year and select and develop review topics focusing on achievable outcomes |
· Christian Scade |
7 July 2014 |
· MKIP Update |
· Co-located simultaneous meeting with Tunbridge Wells BC and Swale BC to consider options for scrutiny review. |
· Paul Taylor / Jane Clarke / Alison Broom / William Benson |
8 July 2014 |
· Use of Revenue Underspend · Discretionary Housing Payments · Q 4 / End of Year Complaints Report
· Local Council Tax Support Scheme – Options for (a) 2015/16 and (b) beyond. |
· Requested by Committee in May 2014 · Pre-decision scrutiny before July Cabinet · Quarterly Report
· A topic for scrutiny review. An initial report will be needed in July to set the scene and to consider options for scrutiny involvement moving forwards. |
· Paul Riley · Steve McGinnes · Sam Bailey / Angela Woodhouse · Steve McGinnes |
5 August 2014 |
· Annual Performance Report
· Cabinet Member Priorities for 2014/15 (Leader of the Council and Cabinet Member for Corporate Services) · Capital Programme Update 2014-15
· Local Council Tax Discount Scheme – Options for Consultation |
· Annual Report and KPI Targets for 2014/17
· A written report, of no more than one side of A4, was requested by Committee in June, as an information item. · Subject to the work of the budget working group (see notes below) this would be an opportunity for a general update and on recommendations made by scrutiny as part of the Capital Programme Review · Options for Consultation / Feedback from the O&S workshop |
· Clare Wood
· Cllr Blackmore and Cllr McLoughlin
· Paul Riley
· Steve McGinnes |
2 September 2014 |
· Q 1 Complaints Report · FWP – including terms of reference for the Budget Working Group
|
· Quarterly Report · Recommendations of the Chairman and Vice-Chairman to the Committee on the inclusion of the Capital Programme and Budget Strategy within the BWG terms of reference
|
· Sam Bailey · Christian Scade
|
7 October 2014 |
· Budget Strategy 2015-16 Onwards (Revenue) · Q1 Performance Report
|
· See notes below ref Budget Working Group · Quarterly Report
|
· Paul Riley
· Clare Wood
|
4 November 2014 CANCELLED
|
|
|
|
2 December 2014 |
· Mid-Year Performance Report
· Q2 Complaints Report
|
· Mid-Year Report – with a detailed briefing (and discussion) on homelessness indicators - HSG005 & HSG 009 · Quarterly Report – to include information on complaints ref The Social and Events Management in general
|
· Clare Wood / Ellie Kershaw
· Sam Bailey and Jason Taylor
|
6 January 2015 |
· Strategic Plan · Communication and Engagement Strategy (Update)
· Medium Term Financial Strategy (MTFS) · Budget Strategy – Capital, Revenue, Fees and Charges · Revenue Under Spend – Update
· Customer Service Improvement Strategy (Date TBC)
|
· Policy Framework Document · Update for consideration at the same time as the Strategic Plan (links to issues discussed by Committee in April 2014) · See notes below ref Budget Working Group
· This was requested by Committee in July 2014 · Pre-decision scrutiny with an opportunity to look at channel shift / moving services online
|
· Angela Woodhouse · Angela Woodhouse
· Paul Riley
· Paul Riley
· Georgia Hawkes |
12 January 2015
PROVISIONAL DATE
(Details TBC)
|
· The Mid Kent Services Director to report back to a January 2015 joint meeting with an interim update on the progress of MKIP that should include the independent appraisal of the Director’s post which is being undertaken by a cross authority project team (led by Zena Cooke) · Final Report from the Joint MKIP Task and Finish Group
|
· Joint OSC meeting with SBC and TWBC ref MKIP
|
· Bob Pullen (SBC), Holly Goring (TWBC), Jane Clarke, Paul Taylor, Zena Cooke, Alison Broom |
3 February 2015 |
· Work Force Strategy (Date TBC)
· Accommodation Project (Date TBC)
· Corporate Improvement Plan
· Equality Objectives Update (Date TBC) |
· A possible (mini) review – an initial report will be needed to set the scene and to consider options for scrutiny involvement.
· Update report following completion of work by the cross-party working party. Report to come to SLCS OSC before Cabinet.
· 6 Monthly report
· There will be a workshop held in January 2015 which will inform the new Equality Objectives. An Equality Objectives Update Report would then be available for consideration by Committee in February/March 2015.
|
· Dena Smart / David Edwards / Alison Broom
· David Edwards
· Georgia Hawkes
· Clare Wood |
3 March 2015 |
· Q 3 Performance Report · Q3 Complaints Report |
· Quarterly Report · Quarterly Report |
· Clare Wood · Sam Bailey |
7 April 2015 |
|
|
|
Budget Working Group – The Committee agreed to set up a Budget Working Group. Terms of reference were agreed by Committee in September 2014.
Joint MKIP Task and Finish Group – Final report due for consideration by (Joint) Committee in January 2015.
Future Items:
· Planning Support Shared Service – Complaints Report - DATE TBC
o An update was requested by Committee, in July 2014, on complaints received. This update was noted by Committee in August 2014
· New Asset Management Plan – Paul Riley / David Tibbit – DATE TBC
· The Debt Recovery Policy to include Irrecoverable Business Rates – a suggestion put forward (in July 2014) by the Local Council Tax Discount Scheme Working Group. The Policy is with the Director of Regeneration and Communities for consideration, and a date for their consideration at Committee is to be confirmed
Community, Environment and Housing Overview and Scrutiny Committee – Work Programme 2014-15
Meeting date |
Report deadline |
Agenda topics |
Details and desired outcomes |
Report Author and witnesses |
17 June 2014 |
|
· Election of Chair and Vice Chair · Future Work Programme for 2014/15 and SCRAIP updates |
|
|
15 July 2014
|
|
· Cabinet Member Priorities · Review of Allocations Scheme · Initial reports on: o Financial Inclusion update o Troubled Families Project |
|
Cllrs Ring and Perry Neil Coles
Ellie Kershaw |
12 August 2014
|
30 July 2014 |
|
|
Interviews with Bob Bowes and Alison Broom |
9 September 2014
|
27 August 2014 |
· Review of the Empty Homes Plan (2013-15) · Update on recommendations from Accessing Mental Health Before the Point of Crisis – including CAHMS |
Update Update on recommendations made by CLS&E OSC 2013-14 |
Neil Coles Sarah Shearsmith/Sarah Robson
|
14 October 2014
|
1 October 2014 |
· Acting as the Crime & Disorder Overview and Scrutiny Committee o Safer Maidstone Partnership update o Street population o Road safety update o Night time economy – violent crime |
Update on work of SMP Future plans of SMP Witnesses:
|
John Littlemore Sarah Robson Invite to go out to Ann Barnes PCC |
11 November 2014 |
29 October 2014 |
· Review Loneliness and Isolation in the Over 65s of Maidstone borough
|
Interview witnesses to establish where gaps are, what can be provided and make recommendations. |
Jo Tonkin, Kent Public Health Louise Hudson, Public Health Sarah Shearsmith/Sarah Robson Janet Greenroyd Community Wardens Paul Coles AgeUK
|
|
9 December 2014
|
26 Nov 2014 |
· Maternity Services in the Borough – are they working?
· Review of Street Cleansing · Impact of the Welfare Reforms – initial report – follow up reports if required · Update report – Families Matter and Financial Inclusion – report only |
· Interview witnesses to review Maternity services in the borough since the move of the service to Pembury Hospital |
Ask Bob Bowes to attend
Jennifer Shepperd Steve McGinnis to lead Ellie Kershaw |
|
|
13 January 2015
|
|
· Private Rented Sector Update report · Annual refresh of the Health Inequalities Action Plan |
· Rescheduled from September · Committee to see refresh of action plan and then decide if they want to look at a specific part in more detail |
Sarah Robson
|
|
10 February 2015 |
|
· MBC Affordable Housing Development programme · Update on the second Collective Switching Campaign · Update report – Families Matter and Financial Inclusion |
|
Andrew Connors Ellie Kershaw Ellie Kershaw |
|
10 March 2015
|
|
· Acting as the Crime & Disorder Overview and Scrutiny Committee
|
· Annual Strategic Assessment and rolling plan |
Sarah Robson John Littlemore
|
|
14 April 2015
|
|
· Review of MKIP Shared Environmental Health Service · Housing Strategy Review · Draft report on Loneliness and Isolation in the Over 65 Age Group of the Maidstone Borough |
|
John Littlemore/Cllr Ring |
Future Items – with dates to be confirmed
· Young Carers
Planning, Transport and Development Overview and Scrutiny Committee Work Programme 2014-15
2014
Meeting Date |
Report Deadline |
Agenda Items |
Details and desired outcome |
Report Author and Witnesses |
9 June |
|
Election of Chair and Vice Chair Forward Work Planning Draft results of Local Plan public consultation |
|
|
24 June |
|
· Update on the state of play with the ITS
|
|
Peter Rosevear and Tim Read from KCC possibly attending |
22 July |
|
· Transport review – Cycling witnesses to be invited |
|
|
29 July |
|
· Workshop with ECD OSC @5:15pm to feed in ideas for the Economic Development Strategy in relation to the Local Plan |
|
|
19 August |
6 August |
· Validation and summary of representations from the consultation on local plan · Review of strategic housing market assessment |
|
Rob Jarman
Sarah Anderton |
16 September |
3 September |
· Cabinet Member priorities for 2014-15 · Design South East report on the Local Plan consultation events (before the multi-stakeholder workshop) · Community Infrastructure Levy – preliminary draft charging schedule · Verbal update on Infrastructure Delivery Plan · SCRAIP response to 22/7 – 31b to f
|
|
Cllr D Burton Sue Whiteside
Darren Bridgett Darren Bridgett |
30 September |
17 September |
· Transport in Maidstone – alternatives to using a car – BUS SERVICES · Green and Blue Infrastructure Strategy – including the Open Space Standards action plan
|
|
Matthew Arnold, Arriva Mike Fitzgerald, EMBG Norman Kemp, NuVenutre Rob Jarman/Sue Whiteside |
September |
|
· Multi-stakeholder meeting
|
Date/time to be arranged |
Rob Jarman |
21 October |
8 October |
· Implications arising from a review of the Economic Development Strategy, Qualitative Study on Employment Sites and key employment issues arising from local plan representations · Joint meeting with ECD OSC |
|
Sarah Anderton |
Meeting Date |
Report deadline |
Agenda Items |
Details and desired outcome |
Report Author and Witnesses |
||
18 November |
5 November |
· Transport in Maidstone – alternatives to using a car – RAIL SERVICES o Draft Walking and Cycling Report o Draft Bus Services Report |
|
|
||
16 December
|
3 December |
· Maidstone Borough Local Plan representations - Development Management Policies · Results of Qualitative Landscape Study · Results of Qualitative Agricultural Land Classification |
|
Rob Jarman
|
||
2015 |
||||||
20 January
|
7 January 2015 |
· Local plan site allocations (new and deleted) for further public consultation (regulation 18) including Gypsy and Traveller site allocation · Revisit inclusion of Invicta Barracks in Local Plan · Verbal update on Infrastructure Delivery Plan |
|
Rob Jarman
Darren Bridgett |
||
17 February
|
4 February |
Draft report on review of Transport in Maidstone – alternatives to using a car All three parts (walking and cycling, buses and rail) |
|
|
||
17 March
|
4 March |
|
|
|
||
21 April
|
8 April |
Infrastructure Delivery Plan for Local Plan[1] |
|
Rob Jarman |
||
Keep open for discussion possibly adding to FWP |
· Update on the paperless pilot with parishes for planning support (see minutes of 15/4/14) · Office space – ensuring prime office space doesn’t get converted to residential developments · Mobile phone services – eradicate dead zones in the town. Motorways and main trunk roads · Improving the Borough’s sewerage provision and infrastructure (relations with Southern Water) · Planning permissions – recommending Planning Committee review the impact of contentious developments · Revisit the discussion on the removal of the Invicta Barracks from the Local Plan |
Economic and Commercial Development OSC – Work Programme 2014/15
Meeting Date |
Agenda Deadline |
Agenda Items |
Details and Desired Outcomes |
Witnesses and Report Authors |
29th July |
16th July |
· Cabinet member priorities-written report · Draft Commercialisation Strategy |
Members would like cabinet member to provide a report highlighting priorities, and then to question him on this report.
Meeting will begin at 7.30pm. |
· Cabinet member · Marcus Lawler |
26th August |
13th August |
· Events and festivals strategy · Events review SCRAIP follow up · Draft Scoping Document for Twilight Economy Review |
These items will come together as requested by the committee during the work programming workshop at the meeting of 1st July because it was felt they were related.
Scoping document for Twilight Economy review for members to comment on. |
· Laura Case |
29th September (re-arranged from the meeting of the 23rd September) |
17th September |
· Enterprise Hub proposals |
Meeting re-arranged in order to provide an update on the proposals for the Enterprise Hub |
· Karen Franek |
21st October |
8th October |
Joint Meeting with Planning, Transport and Development Overview and Scrutiny Committee to consider the Employment Land Qualitative Report and the Economic Development Strategy. |
Implications for the local plan, hence the joint meeting. Needs to take place before the Economic Development Strategy cabinet member decision is taken. |
|
28th October |
15th October |
· First set of Witnesses for Twilight Economy review · Formation of Maidstone Culture and Leisure
|
First set of witnesses for Twilight Economy Review. |
· First witnesses for Twilight Economy Review, as specified in scoping document · Laura Case · Dawn Hudd |
25th November |
12th November |
· Second set of witnesses for Twilight Economy Review · Skills and Employability Update · Commercial projects |
Following the update on skills and employability projects the committee will consider whether it wishes to conduct a review on skills and employability.
Second set of witnesses for the Twilight Economy Review.
Business cases for commercial projects due for a cabinet member decision in January.
|
· Second set of witnesses for Twilight Economy Review · Abi Lewis · Karen Franek · Marcus Lawler
|
23rd December |
10th December |
Draft Twilight Economy Report ready for sign off by the Committee |
|
|
27th January |
14th January |
|
|
|
24th February |
11th February |
|
|
|
24th March |
11th March |
|
|
|
28th April |
15th April |
|
|
|
Suggestions TBC
Suggestion |
Reason |
Using the River Medway |
This item has been considered by the Scrutiny Coordinating Committee and has agreed that this can be considered by this Committee. The Committee needs to decide whether to take this as an item. |
Policy for Discretionary Business Rates Relief |
Only if MBC can have an influence on business rates. Meeting with Chair/Vice Chair and relevant Officers will determine whether this is the case. Due in August/September. |
South East Local Enterprise Partnership |
Only if MBC can have an influence on any of this. Meeting with Chair/Vice Chair and relevant Officers will determine whether this is the case. |
Barriers and opportunities for rural business/IT infrastructure in offices (broadband) |
These will be considered following scrutiny of the employment implications of the local plan in October. |