Issue - meetings
Mid Kent Services Revised Governance Arrangements
Meeting: 04/07/2016 - Policy and Resources Committee (Item 37)
Additional documents:
- Enc. 1 for Mid Kent Services Revised Governance Arrangements, item 37 PDF 101 KB View as HTML (37/2) 132 KB
- Enc. 2 for Mid Kent Services Revised Governance Arrangements, item 37 PDF 217 KB View as HTML (37/3) 241 KB
Decision:
1)
That the revised Mid Kent Services (MKS) objectives and strategic
priorities as set out in paragraph 2.5 to the report of the Head of
Legal Partnership be agreed;
2)
That the revised MKS Governance Arrangements be agreed and
delegated authority be given to the Chief Executive to sign the
document;
3)
That the model MKS Shared Service Collaboration Agreement template
be agreed subject to minor amendments to the font and numbering;
and
4)
That the Head of Legal Partnership, in consultation with the Leader
and Chief Executive, be authorised to make any further minor
amendments as necessary to the documents described in
recommendations 2 and 3 above.
Minutes:
Members considered the
report of the Head of Legal Partnership which set out revised
Governance arrangements for Mid Kent Services and the model Shared
Service Collaboration Agreement for use with future shared
services.
The Deputy Head of Legal Partnership presented the report and
advised that the two appendices contained revised versions of both
the Governance Arrangements for Mid Kent Services and the model
Shared Services Collaboration Agreement which had been agreed and
discussed with the MKS Chief Executives and the MKS Board,
including advice and input from the Director of Shared Services,
Section 151 Officers and Monitoring Officers.
Members noted that the Agreement covering the Governance
Arrangements of the Mid Kent Improvement Partnership (MKIP), now
called Mid Kent Services (MKS), was originally prepared in
2008. It had been updated in 2012 and
had expired at the end of April 2016.
The Deputy Head of Legal Partnership drew Members’ attention to the main changes to the Agreement which included the fact that the arrangements would be permanent where previously they had been for a fixed period of four years.
In accordance with the
fact that the arrangements were permanent, it was noted that they
were subject to termination provisions which were linked to the
termination provision in the model Shared Service Collaboration
Agreement.
In response to questions from Members, the Deputy Head of Legal
Partnership advised:
·
That the font and numbering issues would be corrected within the
Collaboration Agreement
·
That the Collaboration Agreement was a rolling document
·
Issues such as failure of the service and accountability were dealt
with within the Collaboration Agreement although it was noted that
it would be difficult to specify who would be accountable
·
If a partner voted to exit a shared service, this would not
necessarily mean that the shared service could not continue with
the other authorities
·
The questions as detailed in Appendix D had come out of an audit
undertaken by the Audit Partnership and were not a definitive list,
there may be others added at a later stage
RESOLVED:
1)
That the revised Mid Kent Services (MKS) objectives and strategic
priorities as set out in paragraph 2.5 to the report of the Head of
Legal Partnership be agreed;
Voting: For: 14
Against: 0 Abstentions:
0
2)
That the revised MKS Governance Arrangements be agreed and
delegated authority be given to the Chief Executive to sign the
document;
Voting: For: 14
Against: 0 Abstentions:
0
3)
That the model MKS Shared Service Collaboration Agreement template
be agreed subject to minor amendments to the font and numbering;
and
Voting: For: 14
Against: 0 Abstentions:
0
4)
That the Head of Legal Partnership, in consultation with the Leader
and Chief Executive, be authorised to make any further minor
amendments as necessary to the documents described in
recommendations 2 and 3 above.
Voting: For: 14
Against: 0 Abstentions:
0