Agenda, decisions and minutes

It was noted that apologies for absence had been received from Mr Richard Corben, the Chairman of the Cobtree Charity Trust Limited.

There were no Visiting Members.

There were no disclosures by Members or Officers.

There were no disclosures of lobbying.

RESOLVED:  That the items on the agenda be taken in public as proposed.

RESOLVED:  That the Minutes of the meeting held on 13 July 2011 be approved as a correct record and signed.

1.  That the Report and Financial Statements for the financial year 2010/11, attached as Appendix A to the report of the Head of Finance and Customer Services, be approved subject to the following:-

a)  The first paragraph of page 2 of the Report being amended to delete reference to the Leader of the Council being the Chairman of the Cobtree Manor Estate Charity Committee; and

b)  Confirmation that no further amendments are necessary in respect of the profit sharing arrangement with Mytime.

2.  That the Officers be requested to submit a report to the next meeting of the Committee setting out a formal response to the five recommendations outlined in the Matters Arising Letter from the external auditors.

DECISION MADE

1.  That the Report and Financial Statements for the financial year 2010/11, attached as Appendix A to the report of the Head of Finance and Customer Services, be approved subject to the following:-

a)  The first paragraph of page 2 of the Report being amended to delete reference to the Leader of the Council being the Chairman of the Cobtree Manor Estate Charity Committee; and

b)  Confirmation that no further amendments are necessary in respect of the profit sharing arrangement with Mytime.

2.  That the Officers be requested to submit a report to the next meeting of the Committee setting out a formal response to the five recommendations outlined in the Matters Arising Letter from the external auditors.

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1.  That the financial position as at 30 September 2011 be noted.

2.  That the Officers be given delegated authority in consultation with the Chairman or the Leader of the Council to authorise unbudgeted expenditure up to the value of £3,000 in emergency situations subject to any such expenditure being reported to the next meeting of the Committee.

DECISION MADE

1.  That the financial position as at 30 September 2011 be noted.

2.  That the Officers be given delegated authority in consultation with the Chairman or the Leader of the Council to authorise unbudgeted expenditure up to the value of £3,000 in emergency situations subject to any such expenditure being reported to the next meeting of the Committee.

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That agreement be given to the transfer of the Charity’s banking arrangements to Lloyds TSB Bank, the successful tenderer for the Council’s banking arrangements.

DECISION MADE

That agreement be given to the transfer of the Charity’s banking arrangements to Lloyds TSB Bank, the successful tenderer for the Council’s banking arrangements.

To view full details of this decision, please follow this link:-

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That King & Taylor be reappointed as external auditors for the financial years 2011/12 and 2012/13.

DECISION MADE

That King & Taylor be reappointed as external auditors for the financial years 2011/12 and 2012/13.

To view full details of this decision, please follow this link:-

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The Committee considered the report of the Cobtree Ranger and the Parks and Leisure Manager setting out details of work undertaken at the Cobtree Manor Park recently.

RESOLVED:  That the report be noted.

1.  That agreement be given to the relocation of the Seven Ages sculpture by Will Glanfield to Cobtree Manor Park.

2.  That the area to which it is proposed to relocate the sculpture be agreed.

3.  That agreement be given to expenditure of up to £700 to cover the cost of relocating the sculpture to Cobtree Manor Park.

DECISION MADE

1.  That agreement be given to the relocation of the Seven Ages sculpture by Will Glanfield to Cobtree Manor Park.

2.  That the area to which it is proposed to relocate the sculpture be agreed.

3.  That agreement be given to expenditure of up to £700 to cover the cost of relocating the sculpture to Cobtree Manor Park.

To view full details of this decision, please follow this link:-

http://meetings.maidstone.gov.uk/ieDecisionDetails.aspx?ID=515

5.00 p.m. to 5.20 p.m.