Agenda and draft minutes
Venue: Town Hall
Contact: Caroline Matthews 01622 602743
Apologies for Absence
It was noted that apologies had been received from Councillor Cox.
Notification of Substitute Members
It was noted that Councillor Vizzard was substituting for Councillor Cox.
Notification of Visiting Members
There were no Visiting Members.
Disclosures by Members and Officers
There were no disclosures by Members and Officers.
Disclosures of Lobbying
There were no disclosures of lobbying.
RESOLVED: That all items be taken in public as proposed.
RESOLVED: That the Minutes of the meeting held on 6 March 2019 be approved as a correct record and signed.
RESOLVED: That the Minutes of the meeting held on 21 May 2019 be approved as a correct record and signed subject to:-
Agenda Item 3 –Election of Chairman – Councillor Harper be inserted instead of Councillor Round.
Presentation of Petitions
There were no petitions.
Questions and answer session for members of the public
There were no questions from members of the public.
The Senior Finance Manager (Client) presented a report which set out the financial position of the Trust as at 31st March 2019 and also provided an update on the performance of the investments.
The Committee noted that:-
The Trust’s overall assets were
The value of the Trust’s investment was
The Service Level Agreement would not now be drawn
up in view of the Committee’s decision to dissolve the
response to questions from Members, the Senior Finance Manager
advised that the difference between the income from voluntary sources during the last 2
years had been due to a significant one-off donation received last
The Committee gave a vote of thanks to the Senior Finance Manager and his officers for all their hard work over the years managing the accounts of the Trust.
The accounts for the year ending 31st
March 2019 be approved.
2) The annual update on investment performance be noted.
Voting: For: unanimous
The Museum Director presented a report on the future governance arrangements of the Queen’s Own Royal West Kent Regiment Trust.
The Committee were reminded that at its meeting on 6th March 2019 a decision had been made in principle to dissolve the collection and donate it to the Maidstone Museum and had asked that officers drew up a clear set of reasons for the dissolution of the charity that could be submitted to the Charity Commission.
The Committee was advised that one of the conditions of dissolution was that the Charity’s endowment should be spent on furthering the objectives of the Trust and the Museum’s Director suggested that the following projects were pursued:-
Conservation of 3 Sikh Colours at a cost of between
£5,600-£6,300 plus VAT.
Conservation of French Tricolour at a cost of
between £7,500-£8,420 plus VAT.
Digital presentation of Kohima and Malaya Oral
Histories on website and/or digital kiosks already in the gallery
at a cost of approximately £6,000.
Any left-over funds would be used to purchase
conservation and storage materials for the on-going care of and
access to the collection.
In response to questions from the Committee, the Officers advised that:-
Officers had been unable to identify a
representative from the Regiment
In 2009 a project was undertaken to provide oral
history cases from the last surviving members of the Regiment and
it was hoped that this would come to fruition as part of the
Museum’s transformation plans
The estimates for the colours were for conservation
purposes, not display purposes. If the
artefacts were to be displayed then there would be an additional
That the Council was already planning to put in a
display of Maidstone as part of its transformation plan
That the collections of the QOWKR Museum Trust be
transferred in their entirety into the ownership of
That it approves the reasons for dissolution which
b) that the collection is managed and maintained by
c) that the
original purpose of the trust – to preserve and
carried out by the Maidstone Museum
d) that the Council has committed to maintain, make
That, prior to the dissolution of the trust, officers request
the Chairman of the Committee signs the memorandum of
That, subject to permission being granted and following the
delegated authority be given to the Museum’s Director to
7) That a further report ... view the full minutes text for item 17.
Duration of Meeting
11 a.m. to 12 noon.