Issue - meetings

That Cabinet Agree:

i.  That Swale Borough Council, Tunbridge Wells Borough Council and Maidstone Borough Council enter into a ten year ICT partnership commencing on the 1 April 2013 based on the collaboration agreement set out at Exempt Appendix J to the report of the Director of Change, Planning and the Environment with a full review (to include future options and funding arrangements for the service) after a five year period and a post implementation review after 3 years.

ii.  That authority be given to the Chief Executive, in consultation with the Leader, to agree the final terms of the collaboration agreement, and that the Head of Legal Services be given delegated authority to enter into the agreement on behalf of Maidstone Borough Council.

iii.  That a Head of MKIP ICT is appointed by the three Councils to lead the new shared service, and;

iv.  That:

a)  The vision, strategic direction and three year operational plan (Appendix F to the report of the Director of Change, Planning and the Environment) be endorsed.

b)  That the MKIP ICT staffing structure (Appendix E to the report of the Director of Change, Planning and the Environment) be approved and that delegation for varying the structure be given to the Chief Executive in consultation with the Leader.

c)  Staff are transferred to a host partner using TUPE after full consultation, and that the Chief Executive is given delegated authority, in consultation with the Leader, to decide on the most appropriate host authority based on criteria agreed by the Chief Executives of the three authorities.

d)  All ICT revenue budgets are consolidated and administered by the Head of MKIP ICT under delegated authority, in line with each Authority’s scheme of delegations.

e)  An ICT capital fund of £300k is created to support the strategy, using Option three as highlighted in section nine of this report.  Each authority will provide £100k capital in the first year of operation of the agreement, the future capital funding approved as part of the formal capital bidding process in each authority.

f)  A strategic alliance between Tunbridge Wells Borough Council, Swale Borough Council, Maidstone Borough Council and Kent County Council be established at the terms of the Memorandum of Understanding attached as Appendix I to the report of the Director of Change, Planning and the Environment, on terms to be agreed by the Chief Executive.  That the Head of Legal Services be authorised to enter into the Memorandum of Understanding with Kent County Council on behalf of Maidstone Borough Council. 

DECISION MADE:

That Cabinet Agree:

i.  That Swale Borough Council, Tunbridge Wells Borough Council and Maidstone Borough Council enter into a ten year ICT partnership commencing on the 1 April 2013 based on the collaboration agreement set out at Exempt Appendix J to the report of the Director of Change, Planning and the Environment with a full review (to include future options and funding arrangements for the service) after a five year period and a post implementation review after 3 years.

ii.  That authority be given to the Chief Executive, in consultation with the Leader, to agree the final terms of the collaboration agreement, and that the Head of Legal Services be given delegated authority to enter into the agreement on behalf of Maidstone Borough Council.

iii.  That a Head of MKIP ICT is appointed by the three Councils to lead the new shared service, and;

iv.  That:

a)  The vision, strategic direction and three year operational plan (Appendix F to the report of the Director of Change, Planning and the Environment) be endorsed.

b)  That the MKIP ICT staffing structure (Appendix E to the report of the Director of Change, Planning and the Environment) be approved and that delegation for varying the structure be given to the Chief Executive in consultation with the Leader.

c)  Staff are transferred to a host partner using TUPE after full consultation, and that the Chief Executive is given delegated authority, in consultation with the Leader, to decide on the most appropriate host authority based on criteria agreed by the Chief Executives of the three authorities.

d)  All ICT revenue budgets are consolidated and administered by the Head of MKIP ICT under delegated authority, in line with each Authority’s scheme of delegations.

e)  An ICT capital fund of £300k is created to support the strategy, using Option three as highlighted in section nine of this report.  Each authority will provide £100k capital in the first year of operation of the agreement, the future capital funding approved as part of the formal capital bidding process in each authority.

f)  A strategic alliance between Tunbridge Wells Borough Council, Swale Borough Council, Maidstone Borough Council and Kent County Council be established at the terms of the Memorandum of Understanding attached as Appendix I to the report of the Director of Change, Planning and the Environment, on terms to be agreed by the Chief Executive.  That the Head of Legal Services be authorised to enter into the Memorandum of Understanding with Kent County Council on behalf of Maidstone Borough Council.