Agenda and minutes
Venue: Town Hall, High Street, Maidstone. View directions
Contact: Orla Sweeney 01622 602524
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The Committee to consider whether all items on the agenda should be webcast Minutes: RESOLVED: That all items on the agenda be web-cast.
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Apologies Minutes: It was noted that apologies had been received from Councillor Mrs Parvin.
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Notification of Substitute Members Minutes: There were no Substitute Members.
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Notification of Visiting Members/Witnesses Minutes: Councillor Moss
attended the meeting as a witness in relation to Item 10.
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Disclosures by Members and Officers Minutes: There were no disclosures by Members or Officers.
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Exempt Items Minutes: RESOLVED: That the items on the agenda be taken in public as proposed.
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Minutes of the Meeting held on Tuesday 1 April 2014 PDF 78 KB Minutes: RESOLVED: That the Minutes of the Meeting held on 1 April 2014 be approved as a correct record and signed.
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Minutes of the Special Meeting held on Tuesday 15 April 2014 PDF 48 KB Minutes: RESOLVED: That the Minutes of the Special Meeting held on 15 April 2014 be approved as a correct record and signed.
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Remit of Mid Kent Services (MKS) Director PDF 34 KB Interview with Paul Taylor, Mid Kent Services (MKS) Director
Report attached for consideration
Additional documents:
Minutes: The Committee considered the report of the new Mid Kent Services Director, Mr. Paul Taylor. Jane Clarke, the MKIP Programme Manager was also in attendance as a witness.
Mr. Taylor gave a
brief outline of his work programme for the next twelve months and
provided further information on his role and
responsibilities.
·
In the past all partnership decisions had gone through Shared
Cabinet Meetings. As part of that process Members of each Authority
had the opportunity to call in decisions. However, he suggested that it might be helpful for
Members if details of the proposed partnerships would go to
Scrutiny Committees for their input prior to that decision making
process. He drew comparisons with
Tunbridge Wells where decisions would go to Cab Boards first, for
their comments, before being fed into the Cabinet decision making
process.
·
In terms of developing a Communications and Engagement Strategy for
Members, he had met with all three authorities and would be
liaising with Communications Teams from each of the Authorities and
hoped to put together a Communications and Engagement Strategy that
would satisfy all stakeholders. He
stated that all mediums would be used to ensure there was a
continued communication link.
·
In responding to a question on what partnerships were being
implemented, he advised that these would be Planning Support and
Environmental Health Services.
These services would go through the implementation stage and a
Project Team would be set up and if successful, it would then be
decided by the Mid-Kent Partnership whether they should be included
in the Mid-Kent Services.
·
In terms of commercialisation, he stated that he classified Legal,
Audit and Revenues and Benefits as mature partnerships that had the
fundamental building blocks to look further afield from their
existing partnerships. Mr. Taylor
mentioned that Rich Clarke, the Partnership Manager for Audit would
be looking at opportunities to sell services to other Kent
districts and to other agencies such as the NHS.
·
With regard to whether he felt it would be a challenge where each
authority had different governance arrangements, he advised that
the Director of Regeneration and Communities was in the process of
setting up criteria for the authorities involved which would
include Service Level Agreements and Shared Risk Registers and that
he would report back to the MKIP Board when this work had been
completed.
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With regard to how the success of the partnerships would be
measured over the three authorities, he advised that one of the
reasons why it had worked so well was because there had been a
great deal of respect for others’ differences. · It would make sense for a core set of indicators to be developed for all authorities, but ... view the full minutes text for item 151. |
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The Future of Maidstone House PDF 148 KB Interview with David Edwards, Director of Environment and Shared Services Minutes: David Edwards, the
Director of Environment and Shared Services, gave a presentation to
the Committee about the future of Maidstone House. A copy is attached to these minutes as Appendix
A.
One short term win
would be to vacate the first floor of Maidstone House as there was
a break clause in the lease of 2016.
This would affect Members and Members Services, who would need to
move to one of the other floors occupied by the
Council. This could accrue savings of
£100,000 of annual costs and would enable the Council to
sub-lease the first floor if The Mall agreed.
·
The Council could not afford the rent for Maidstone House in the
long term and it would be very difficult to sub-let any parts of
it.
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Financially it made sense to self-build.
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The Council could build over public car parks, prime sites that
would cost the Council nothing to buy.
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The Council would need to look at a multi-use occupation to share
the burden of costs.
RESOLVED: That: (b) The Committee recommended that the
informal, cross-party,
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Future Work Programme PDF 34 KB Report attached for consideration Additional documents:
Minutes: The Committee
considered the future work programme.
b) That the SCRAIP responses
as set out in Appendix B to the report c) That the List of
forthcoming decisions as set out in Appendix C to the report be
noted; and d) That the Head of Finance and Resources be invited to attend the next meeting in June to discuss the Council’s use of revenue underspend.
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Duration of Meeting Minutes: 6.30pm to 8.35pm |